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CompuByte Software Tutorial

By: A.BASit.A.Bulbulia

 

 

 

 

 

 

 

Contents

 

Introduction - The CompuByte POS Package. 3

A brief description of what the programs can do. 4

Invoicing - Point of Sale .... 4

Day end processing ...... 4

Stock package ...... 4

DEBTORS. 5

Creditors. 6

CASH BOOK / GENERAL LEDGER LINK.. 6

Goods Received Input - Direct Creditors Update - Order Entry. 6

Report Generator. 6

Customer Database Maintenance. 6

Discount matrixes - Debtors. 6

Access control and monitoring. 7

Info-base. 7

INSTALLING THE COMPUBYTE POS SOFWARE. 8

Adding terminals to your Server (Current PC) .Net & DOS. 10

LOG INTO THE COMPUBYTE PROGRAM... 12

GOODS RECEIVING: 14

Entering new stock items. 16

Ending the Good Receiving (GRN) document and printing barcode labels. 23

Printing labels without adding stock in your system: 24

CASH SALES: 26

Editing and deleting my entries in the cash sales document. 27

Ending cash sale document and printing the slip. 27

ACCOUNT SALE: 29

Editing an account details. 30

LAY-BUY: 31

Updating a lay-buy using an existing laybuy account. 32

Delete a lay-buy. 33

CREDIT NOTE: Cash & Account. 34

Cash Sales: 34

·       Account Sale. 34

QUOTATION.. 35

DEBIT NOTES- RETURNING GOOD TO SUPPLIER.. 36

ORDER WITH SUPPLIER.. 37

REPORT.NET.. 38

SALES ANALYSIS. 38

REPORT.NET: STOCK REPORT.. 39

REPORT.NET.. 40

REPORT.NET: DEBTORS AGE REPORT. 40

REPORT.NET: PRINT STATEMENTS. 40

REPORT.NET: CASH BOOK. 41

REPORT.NET: View if customers received invoices sent via e-mail: 41

STOCK TAKE MADE EASY: 42

RECEIPTING ACCOUNT: Debtors and Creditor Payments. 44

BILL OF MATERIALS – For manufacturing companies or Take-aways !. 45

PARAMETERS- CUSTOMISING THE SOFTWARE.. 47

CREATING YOUR OWN STATIONARY LOGO: 63

UPDATE INFORMATION.. 64

 


 

Introduction - The CompuByte POS Package

 

What makes the CompuByte set of business Point of Sale application programs so different and yet so popular when there are hundreds of other programs to choose from ???.

 

The answer to this question would undoubtedly be the best introduction we could give on the CompuByte POS set of programs.

 

 Simplicity in usage. The operator is at all times in full control of the package being used. Easy menu/icon driven choices guide you through the different program modules. A person who has never used a computer before could move freely within the package in less than ten minutes. There are so many fancy packages around with lots of windows and clustered screens that would daunt any user . . . So we at CompuByte have decided to keep our package extremely simple - cursor or prompt driven. Our philosophy : KISS ....'Keep it Simple very... very... Simple '

 

     The programs are individually tailored to your business within minutes. This feature is unmatched by any other package local or imported. Any business would obviously like their programs to be closely adapted to their current manual operations and not be forced to change to the demands of a package which cannot be tailored in any way.

 

     Proven reliability. The CompuByte package has been in existence for the past decade and is being updated monthly to meet new client requirements. There are at present over two thousand clients using the package.

   

    Full training with every package. Every package includes a free training  four hours . You can specify how you want to utilise your four hours of training. Although we have full documented help facilities in the form of user manuals and video tutorials that will definitely get you going . . . we entertain telephone and remote online desktop support .

 

    Complete Security. You have sole access control into any one of the CompuByte program modules. The access codes can be set at various levels and each can be changed by the security operator in your business.

 

   Peace of mind processing. No worries of corrupted files when the lights go off. All processing is done directly to the disk with minimum usage of data memory in volatile ram. Sometimes in even the best packages things can go wrong!!! That's when the package really proves itself.   Since we have three controller files to any input (i.e besides the normal debit and credit entry check there is a third file check for any disk disruption, this will immediately warn you of a corruption or security bridge on any module.) After a system crash you can begin working from where you left off.

 

 

A brief description of what the programs can do.

 

The CompuByte set of programs are fully integrated over all modules, each module can work entirely alone. It is also multi-user and net-bios compatible to any networking environment. It is configured in such a way that you can effectively operate on any number of different companies within the one package. You are also introduced into the programs through a training company which will reside on your disk for you to experiment and train. All hard disk maintenance like backup routines, hard disk cluster error corrections, disk filtering and compressions are handled by the package.

  

So, what are the basic programs modules in the package????

Invoicing - Point of Sale ....

In any business the most important function is usually that which generates revenue. The CompuByte package handles this aspect most efficiently. Within this one module you could generate the processing of all cash and account sales as well as all other demands made on your business most frequently like paying petty cash, orders, lay-bye's, picking slips, checking your cash floats ,seeing your profitability analysis etc. All transactions update stock and other account files immediately. Documentation can be on normal cash register roles or invoice paper (or both)..Facilities for cash register drawer linkage and scanning are readily available... Search facilities via cataloguing and description are super-fast (1.2million line items in under 2 seconds).  If you have branches or just work from home you have an option to share files over a secure VPN.

Day end processing ......

The module could be activated at the point of sale terminal or individually. What it really does is to check on all the different accounts that were activated within the day’s work and generates all the reports like representative sales analysis, profit analysis, till shortages or surpluses, vat analysis, cash book and bank status reports etc.

Stock package ......

This is where your stock reports are generated. The CompuByte stock package is unique and has functions that you will never see in any other package . It is the only package that will offer the following as standard features.

 

·         Auto update to reorder pointers working from sales history.

 

·         Auto selection of fields sighted according to the product or products you keep. This facilitates for breakdowns within a product range with auto increments... no need to give every size you keep a different code.

 

·         Stock entry in accordance to group, category or department selection.

 

·         Stock call up facility by means of a self-generated code, suppliers code or even multiple nested codes which makes the selection of alternate stock products a hassle free chore.

 

·         Top-Seller list according to month or months . Promotions product set via time periods,

 

·         Label generation either through bar coding or normal printouts on all stock items.

 

·         A six way facility to update stock price fluctuations. Increase cost & selling by percentage ...multiply cost by percentage to automatically work out new selling prices...Work out cost from present selling price.. Use price markers ... or do individual price updates.   Print out any stock report in the format you custom design on the screen.. A great help in the generation of stock reports for stock take, representatives or mail shots.

DEBTORS

Besides the normal functions of any debtors system the CompuByte system has the following standard extras.

 

·         No need to give each debtor a unique account number. The computer generates an account number and the operator has the facility to call up the account just by entering part of the debtors name or use the account number directly.

 

·         A facility to view and reconcile an account from inception. With the ability to begin the recon from the last nil balance, from any particular date or from last statement balances.

 

·         The facility to monitor post dated cheques received.. with the formation of a full accounting Bill Book maintenance.

 

·         All representatives / area coding commissions and reports are fully supported.

 

·         Auto monthly debit / credits generation possibly for service contracts, rental collections .. ect . . .

·         Auto letter generations to overdue accounts ...use your own set of letters and the programs will generate the required mail shot.

·         Scheduled Payments – You can allow an invoice to be paid over a period of months and choose when the payments are going to be paid.

 

 

 

Creditors

Like any other creditors package but with facilities similar to the debtors module..

 

·         A full monitoring of all bills issued... remittance advice and cheque print facilities included... Ability to create mock or trial payment runs to see how cash flow would be affected by making certain payments.

CASH BOOK / GENERAL LEDGER LINK

This module keeps a full reconciliation of all cash and bank transactions in the normal columnar bookkeeping style. i.e a column for each account. Since the CompuByte package is fully integrated the cash book and general ledger are automatically updated whilst entries are being posted in other modules. The only time an input is done in the cash book module is when money is deposited into the bank or when bank charges are to be inserted. Also included is a facility to reconcile cash book via modem (Beltel)   

Goods Received Input - Direct Creditors Update - Order Entry

This module makes the programs stand out and be noticed.  When you receive goods you insert the items directly into your stock files whilst simultaneously updating your creditors... and once this has been done a goods received note can be generated and all labels for stocks received can be printed.

 

You also have a full order entry system to monitor orders placed with suppliers . . .

Report Generator

A powerful aspect of the complete package. Although 99% of the reports are generated in the different modules, you the operator can get the feel of generating your own personalised reports like...What product have I sold over the past six months and to whom have I sold the product to and what profit have or what is the percentage ratio of my sales of one product to the different categories... all this and much more can be generated . Your good business sense and this powerful package will set controls in your business you’ve never dreamt of.

Customer Database Maintenance.

This module maintains and updates the database files created while using the point of sale package. Printing of Labels to customers etc,

Discount matrixes - Debtors.

If your business depends on competitive pricing for debtors this module is a must. You can set a discount structure separately for each debtor within each specific stock group or category he buys from. So the next time you make an invoice out to the debtor it will automatically show you what discount to allow.

Access control and monitoring.

The CompuByte package has full security options. This allows specific users to use certain screens or allow certain functions like discounts, credit notes etc. The usage of access codes are monitored using any editor.

Info-base

This innovative module is activated in any of the programs via the F10 key. It has a powerful database function which allows the managing of :-

·         Messages

·         Contacts and Telephones

·         Appointments

·         Important Notes

·         Things To Do

·         Memo’s

·         Lost Sales

·         Special Deals

 

The above is just a glimpse through the package..

      

Why not test drive the package now !!!!.

 

www.compubye.co.za/forum

 

Programmer        : Mr.A.Basit.A.Bulbulia (M.A.P) Wits..Bus.Sch..


 

 

 

INSTALLING THE COMPUBYTE POS SOFWARE

Welcome to this Innovative CompuByte  Point  of Sale software tutorial. When you purchase your software it will either be as a download off the internet or on a dvd disc or flash drive. Either way you click on my computer choose the location where the software resides on; in this case it is on the I drive. Search for the setup file and double click on it; this will begin to download the CompuByte software on your hard drive.

Things to remember when installing the Innovative CompuByte  Point  of Sale software if you already have the dotnet  framework existing on your computer it will not install the dotnet framework and you continue to install the crystal reports. When installing the crystal reports you will be asked to insert a product key please leave that field blank and continue to install the crystal reports, when installing crystal reports if you encounter an error please ignore that and continue to install, once the Innovative CompuByte  Point  of Sale software is installed on your computer you will see the Innovative CompuByte  Point  of Sale icon on your desktop you click on the icon an get to your log in screen you will be asked to insert your operator number and password. For the sake of this tutorial the default password is 1234.

When using the software for the first time click on setup new installation button you will then be asked to insert your level ten password which is 1234 and u will now come to your company setup screen on this screen you will see the default company and next to it the edit button we will leave the default company as zero the training company for this tutorial so you click on the default company zero and you have your training company with your address and details leave this as is. You will see at the bottom you have a ten digit cost coding starting with zero as E, B as one and L as two etc you update it an come back to your setup screen once you are there you will b asked the number of terminals you will be having if you have more than one terminal you can change it here. I will now change mine to two terminals. The vat rate is 14% so I will leave the vat rate as 14% if your price is inclusive off vat u click the inclusive block then it will make your prices inclusive automatically. If you do not want to change the selling prices you must click on cannot change selling price and your access level will be 7. You have your minimum profit margin which is 5% with a level access of seven. Your synchronisation drive is where your backups are being done in this case its T drive, it will then ask u where your cash draw is connected if it is connected to Lpt1 then u click on that, you then choose your pole display you can also choose the speed at which your CompuByte  software will be working if you  are working for example in a supermarket  where u need to scan the document an immediately process the next item u will then click all the boxes below i.e auto accept unit 1,auto selling price, and suppress discount. If u need to insert a unit every time then u can un-tick the auto accept unit block and accept selling price unit.

 

At the bottom of the screen you get to tick and add how many printers you have attached to your computers. If you insert two printers then two blocks will appear you select which printer you have as one and which one you have as two for the sake of this tutorial select printer one as usb 001 and printer two as Lpt 1 which is your slip printer u then click on the different documents based on where u want the documents to be printed. On your right hand side u specify the type of paper each document will b printed on for example A4 paper or cash slip paper.

You then select your store type by clicking on the drop down arrow you can either choose the default setting which is for stores that do not have sizing, for example jewellery, electronic or computer stores. If u choose sizing your stock file will be set up for sizing which is used in clothing and shoe stores. There is also an option for takeaways, spares shops and rollings  which is for curtaining and dress fabric stores where monitoring of cut and full rolls are done. Once you have made your choice you will click on the set button. Remember you must only set select store type if you are using the software for the first time.

On the top right hand side of the set up company screen u get the branch options you only set this if you have a head office and have branches. You will tick this company is the head office if you are setting up the software at the head office if you are setting up the software at the branch you will have to insert the head office ip address an drive share name. You then can close the screen or click on the ok button to return to the main log in screen.

On the main log in screen you can set up your operators an passwords by clicking on operators and passwords you then enter your password there are ten password levels with level ten being the highest and level one the lowest. Level ten passwords can be used even when a level five or six password is asked for. Level seven to ten passwords are usually reserved for the owner or manager of the business. Then you have your operators who will be using your programme, you then add your different operators names with their passwords.

Also very important is that if you want to change your company from a training company to your main company, you click on change company put in your level 10 password and choose to which company you want to change to, you then right click on it edit company and then proceed to put company details .You then come back to the log in screen.

If you want to change your terminal to two then you change your data drive and terminal to change it on your network. Remember if you bought a single user licence then you have only one terminal.

If you bought a multi user licence you have up to four licences or more.

On the log in screen you have a network setup button ,this is used if you have a network and if you want your terminal to connect to your server or to a network printer .once you click on network setup you then click on the add button. You will then see the network setup dialogue. The first thing is to setup your servers drive letter by clicking on the drop down list and choosing a drive letter .You then choose the network path example  // the server ip address or name then the / and the servers hard drive share name. You also have to put in your server user name and password. You then click close and your network is now set up.

 

You are now ready to use your CompuByte Software by inserting your operator number and password


Adding terminals to your Server (Current PC) .Net & DOS

 

For .Net Windows CompuByte POS 

If you have only on PC and need to add a terminal /’s then follow these steps. (Windows XP) 

Things to do on server (Current PC) 

1) Make sure you have a paid license to add a terminal to your current PC ; if not purchase one from CompuByte (email us) 
2) Share your hardrive on your current PC if not already shared; double click on My Computer then right click on Local Disk [C:] then choose Sharing And Security ; click on Sharing and share drive as C (Just enable file sharing) ensure that full read write access is allowed. 
3) Double click on My Computer then My Network Places then View network connections then Right click on Local Area Connection click on Properties - > Double click on Internet Protocal (make sure it’s ticked) – make note of the set IP ; if one does not exist create it as 10.0.0.10 submask 255.0.0.0 and gateway set as 10.0.0.2 or leave blank if you don’t have an ADSL router or not connected to the internet. 
4) Double click on the Innovative CompuByte Pos icon then in logon screen double click on Change Data Drive and Terminals . Insert C for data drive and insert the number of terminals you will now have on the network. 

Things to do on Teminal/’s 

5) Now on your new terminal do the same as explained in 3 but change the terminal IP to 10.0.0.20 (if the terminal is the second one installed ; if it’s the third one install insert 10.0.0.30) 
6) Now on the new terminal ensure .Net Windows compubyte software is installed ; click on Innovative CompuByte Pos icon then click on network setup then choose drive F and insert the slash slash and IP then slash and share drive you inserted in Step 2 and 3 above i.e \\10.0.0.10\c 
7) In this network setup you can also insert any shared printers you may be using (LPT1 lpt2 etc) on the server – make sure the printer is shared on your server and given a share name like slip etc. 
8. Now on the terminal click on Change Data Drive and Terminals . Insert F for data drive and insert the number of terminals you will now have on the network. Then make sure you click on Reset Terminals and then insert the terminal number. 
9) If drive is not mapped check cabling, router, sharing etc. - 
Also try using the dos command below in setting up DOS version from items 5 tp 7 
10) From Login screen also click on Quick Setup – New Installation and set up the parameters. 


For Dos version of CompuByte POS 

If you have only on PC and need to add a terminal /’s then follow these steps. (Windows XP) 


Things to do on server (Current PC) 

1) Make sure you have a paid license to add a terminal to your current PC ; if not purchase one from CompuByte (email us) 
2) Share your hardrive on your current PC if not already shared; double click on My Computer then right click on Local Disk [C:] then choose Sharing And Security ; click on Sharing and share drive as C (Just enable file sharing) ensure that full read write access is allowed. 
3) Double click on My Computer then My Network Places then View network connections then Right click on Local Area Connection click on Properties - > Double click on Internet Protocal (make sure it’s ticked) – make note of the set IP ; if one does not exist create it as 10.0.0.10 submask 255.0.0.0 and gateway set as 10.0.0.2 or leave blank if you don’t have an ADSL router or not connected to the internet. 

Things to do on Teminal/’s 

4) Now on your new terminal do the same as explained in 3 but change the terminal IP to 10.0.0.20 (if the terminal is the second one installed ; if it’s the third one install insert 10.0.0.30) 
5) On your terminal Click on Start then All Programs then Accessories then Command Prompt ; now you will see a black dos window. 
6) Issue (type) this command and press the Enter key:- 
net use F: \\10.0.0.10\C /PERSISTENT:YES 
7) After typing this command make sure you see this message “command completely successfully” ; if not make sure you have a space between the F and \\ also check , router , cabling and sharing (See 2) 
8. Now Issue (type) this command and press the Enter key:- 
F: 
9) Now Issue (type) this command and press the Enter key:- 
CD\PROGRAMS 
10) Now Issue (type) this command and press the Enter key:- 
COPY PARA-N.1 PARA-N.(Terminal Number) 
11) Make sure you insert the terminal number ; i.e if you setting up the second terminal than you will issue the command as : 
COPY PARA-N.1 PARA-N.2 
12) Now Issue (type) this command and press the Enter key:- 
PARA 
13) Only at number of terminals insert the number of terminals you have on the network. 
14) Now Issue (type) this command and press the Enter key:- 
MAKE-T 
15) Now insert the terminal number you want to create and press enter at all prompts until you return to the prompt E to end ; here insert a capital E and you will return back to DOS box. 
16) Now Issue (type) this command and press the Enter key:- 
EXIT 
17) Now create a shortcut for the terminal by right clicking on the desktop and choosing new and then shortcut ; in type the location of the item ;insert:- 
F:\TERM\2.bat 
18. If the terminal is 3 then insert 3.bat above 
19) Name the icon as CompuByte Term 2 (or 3) etc. 
20) You can also right click on icon and choose Properties and change Font 10x18 and Layout Screen buffer Size and window size set Width 80 Height 25 
21) You can make changes to the 2.bat or 3.bat files by using any editor (notepad) and opening the files Example in notepad open F:\term\2.bat


 

 

 

 

 

 

Click on the CompuByte icon to open the program

 

LOG INTO THE COMPUBYTE PROGRAM


    

 

main menu

 

·         Because you are using the CompuByte program for the first time, we are going to start by putting stock into the system. So roll your mouse and click on good receiving (Block 6), or simply press 6, on your keyboard to select the good receiving menu, then press Enter. The following window opens up.


 

 

GOODS RECEIVING:


 

 

·         You are now into your program and if using the software for the first time a reminder shall pop up stating that you have no stock groups or items created

·         If you look to the top left of your screen you shall see the word “Cash Sales . . . 1” written in bold flashing. When logging in the box flashing shall be labeled “Cash Sales . . . 1” and the number allocated to it is number 1.

·         If you move your arrow up or down using your keyboard you shall move through the documents available by the program, each document is allocated a number. I.e. Cash sales 1; Account sales 2; Cash refund 3.etc…..

·          “Goods receiving” is number 6, which enables you to enter stock. I.e. if we are receiving goods, this is the required document. We can select it by browsing or shifting using the arrows up until we see the goods receiving document in the flash box or by typing in number 6 on the keyboard while the flash box is flashing. We then press “enter”.

·         A message box shall appear in front of you stating that “this is a new installation, please create accounts and update them. You press enter or click on the button “ok” of the message box.

·         The program will now automatically create accounts for you. (NB: Please note this only happens on first usage of software)

·         Account number 1 will be “Cash Purchases” and account number 2 will be “Existing opening stock”. Just press enter or click on the “update” button to proceed with the creation of these accounts.

·         Accounts are now created with account numbers allocated to them so in the account field you shall see cash purchases is allocated number 1 and existing opening stock is allocated number 2. Further accounts that you create shall be given account numbers in a numerical ascending order.

·         We are now inserting existing stock items into our program. So if you look towards the top left you see an “Account Details “field where you enter in the account number or name. We type in number 2 because existing opening stock is Account number 2 and press enter.

·         The cursor is now shifted to the “Cr’s Doc No” field (the creditor’s document number i.e. the number allocated to the invoice you received from the creditor or supplier). For example purposes say the number is 01 we shall enter the 01 in the “Cr’s Doc No” field and then press enter.

·         Tour cursor is now flashing in a box labeled “PLU” which stands for “Price Look Up”. The “PLU” is a code which we use for looking up different stock items individually.

·         There are currently no stock items entered into the system because it is first usage software, therefore there shall be no “PLU” codes on the system.


Let’s create new stock item then.

 

Entering new stock items

 

 

new stock

main menu

 

·         We are now going to enter in a new stock item into the program. So we press the “F6” button or using your mouse, press the “New Stock Item” button which is to the upper right of you good receiving window in a brownish colour.

·         A new window labeled “New Stock” opens up which contains the necessary fields requiring information pertaining to your new stock item that you received

·         The first field is called current group which requires a group number to be entered. Since this is the first time we are entering stock no groups have been created so we click on the button labeled “New Group” which is located next to the “current group” field.

·         After pressing the “New Group” button, a small window shall appear asking for you to enter in the name of the group. You may also enter a default markup to your group as long as it’s corresponding to the format which it asks you to enter in.

·         For example we are naming the group “Shirts Pringle” and for all items of the “Shirts Pringle” group we want a markup of 60 percent. Information to be entered in the small window will be “Shirts Pringle [M1:60”. Press “enter” or click “OK”. We have basically created a group named “Shirts Pringle” and all stock items belonging to this group by default will have a 60 percent markup from its cost which shall be automatically calculated by the program.

·         The group name and number shall be present at the top of your screen.  “Shirts Pringle” shall be group number 1 because it is the first group created.

·         So in the “group” field we enter in the number 1 and press “enter” because we are using group number 1.

·         Our cursor is now shifted to the “size matrix” field.

·         We currently do not have any size matrix stored on the system so we are going to create a new size matrix.

·         We click on the “new matrix” button

·         A small window pops up again showing you the format which to enter in the information of your size matrix and provides you with a little example.

·         So for example the shirts we are receiving are assorted in sizes from xxs to 4xl (extra extra small to 4extralarge. We will type it in the small window as follows:” XXS/XS/S/M/L/XL/2XL/3XL/4XL”.

·         So basically we separate each size with the forward slash (/).

·         Press enter or click the “OK” button. A new size matrix is created and it is now available in the size matrix field located at the top right of the screen.

·         Press enter to select the size matrix.

·         You cursor is now at the” reference / PLU code” field: the code to be entered here is the code of the stock item which your supplier applies to the product. For example Pringle shirts are supplied and the code of the item in the invoice was PR1, in the “reference/PLU code “field (textbox) enter in the code “PR1” (the code of reference to the product on the invoice from your supplier) and press enter!

·         The cursor is now shifted at the next field”Description”. You are now required to give a description of the stock item received.

·         In our example we are receiving Pringle shirts, we are now going to enter in a description of the shirts we received. Example: “Pringle Floral Shirts Yellow/Green “we type in the description and press enter.

·         Next is the “Catalogue”. This field is basically to further group the stock item so at catalogue we will type in “Floral for example” and then press enter.

·         The cursor is now at the field “Supplier”, so here you just enter in the name of the supplier of the stock received. Example “Ninian and Lester” supplied us with the shirts so at supplier we type in “Ninian and Lester” (name of the supplier) and press enter.

·         Your cursor now prompts at the “sizing” field. Here basically the program is asking you if you would like to use sizing grid or matrix with the stock item you are entering. In our example we have assorted sizes so we type in “Y” for yes, if not then type “N” for no. Press enter

·         The program will now use the special parameters which we entered in our sizing matrix that we created. Press enter

·         NB: When inserting new stock or editing stock items (F6 or F2). You can      now right click on Description or Special Parameters and get the following drop down menu:-

·         Link: Take from other items - This allows you to reduce the units of another stock item when you selling the current stock item. Example you have 50kg bottles of gas which you purchase and refill 10kg bottles of gas – Every time a 10kg is sold the 50kg bottle will be reduced by 10kg’s.

Link: Refill from other items – This allows a specific item to be replenished from other stock items ; if you have a case of cans and you want to allow the sale of single cans etc. This will break up the full case into smaller units.

Link: Sell with other item - This allows you to link other codes; so when you   sell this code other codes will also appear to be sold with this item.

Calculate Units by Selling Price – This allows the user to just insert the total price and the units will be worked out based on the selling price of the item.  Used for items like fuel.

Scaled barcode items – Used for pre-printed barcodes that are printed from weight scales. Parameter 169 must be set to use this.

Restrict/Unrestrict - Setting this option will restrict or allow the selling of a stock item

Insert Cartons – You will be asked how many items are in a carton; used often in stores selling tiles etc where the number of cartons are to be worked out by the number of square meter age value.

Insert Weight – A handy feature for working out the mass (weight) of all items on the document – could be used for security reasons or for delivery charges.

Allow / Disallow selling below cost – If sometimes you need to sell an item below its cost, use this option.

Exclude Vat / Include Vat – Allows you to exempt a stock item from VAT (E.g. Bread)

 

o   NB: If you click on Close no Update button, all information entered will not be recorded, by pressing the Esc key from your keyboard, you automatically update whatever was entered.

 

Back to the main page

 

·         You are now at your main page and you will notice a code that is highlighted has appeared in your “PLU” field/box. E.g. 1-1;1-2; 3-1;45-5

·         This code is in the format of (group number)-(stock number).

·         The number to the left is the group number and the number to the right is the stock item.

·         Example 1-1 was generated so 1 is the number of the group and the 1 to the right is the stock entered into that group. Because it was the first item entered into that group the number is 1. The next stock item entered into that group will be number 2. So the reference “PLU” code for that item will be 1-2. The second item in group 3 it will be 3-2 etc.

·         Press enter and it selects the “PLU” code and a small good receiving window pops up asking you to enter in the cost of the item, Units, markup and selling price. You will notice that the markup in that window is exactly the same you entered earlier. If you wish to continue with this markup you press enter or click on the “ok” button.

·          Example 1-1 is Pringle floral shirts yellow and green and the cost is 100 rand.

grn

·         You type in cost, units and confirm selling price.100 and press “ok” button or press enter

·         Another window appears which automatically has your markup entered. In this example we entered the group with a 60 percent markup so the 60 percent markup is displayed. If you wish to continue with this markup you press enter or click on the “ok” button.

·         A tiny window pops up again which has your selling price displayed i.e. the cost which you entered plus the markup percentage. In this example it was cost = 100 and markup = 60% so selling price = 100 + 60% which is 160.Press the “ok” button or enter to continue if the you are satisfied with the figures. In the example we changed the price to 159.99 then continued

·         A new window now opens which has the size grid displayed with entry fields for each size. This size grid is from the size matrix which we entered when filling in our new stock item. Therefore in this example our size matrix was matrix number 1 which is XXS/XS/S/M/L/XL/2XL/3XL/4XL so the grid in our window will have fields for those sizes that it inherits from the size matrix i.e. XXS/XS/S/M/L/XL/2XL/3XL/4XL.. E.g. we received XXS = 1; XS = 2; S = 2; M = 1; L = 1; XL = 2 we would enter in the quantities in the appropriate field pertaining to the size on the size grid.

·         Click on the “update” button which is at the bottom left of the window and immediately you will see your selling price displayed and all your details pertaining to the stock item displayed .You press enter again

·         Now the discount box is flashing. The program is basically asking you now if you received a discount from your supplier. In this example we did not so we just press enter.

·         You will now have your cost value, your total quantity (units) and your total cost displayed on the grid in front of you.

·         At the bottom Right of the screen you can see the total value inclusive of vat will be displayed and just above in tiny bold black text in between 2 brackets shall be the vat value.

·         You will now find yourself back to the “PLU” field.     

 

Once you back at “PLU” field

 

·         you have now completed an entry of your new stock item

·         Should you wish to enter another new stock item press the “F6” button on the keyboard or with your mouse click on the “New Stock Item “button and follow the procedure again by selecting its group and size matrix or creating a new group and matrix should the item not be part of the same group .E.g. if your item of entry now is a trouser then create the new group and the size matrix in correspondence to the sizes of which the new item is received.

·         Example we received nivada trousers so we now create a group Nivada Trousers and it comes in 28/30/32/34 then we create a new size matrix which will be automatically be size matrix 2 now and complete the remainder of the document just like how you did it in the previous document. (Obviously price and cost and other unique descriptions will differ but the process remains the same.

 

I received stock which already exists on the system (not a new stock item)

 

·         If you now received for example more Pringle floral shirts (green/yellow) you do not have to re-enter all the details again.

·         All you do is in your main window where it says PLU (in red highlighted in yellow) you enter in the code of the item example 1-1 or if you do not know the code type in any description of the item and it will pick it up.

·         Example type in Pringle or shirt or “Pringle+Shirt+Floral and the system will pop up a small table which contains all the items which have the description of “Pringle or shirt or floral for you to choose the one you are looking for.etc.

·         Basically you search your item now because the system already has knowledge about that item.

·         Example I type in Pringle+ Shirt and the list of pringle shirts appear. In this case I only have 1 item of pringle so I know which item it is. I select it by using my arrows and hitting the enter button or by clicking on the item in the gird.

·         You will now be asked to enter in the cost price again if the cost displayed is correct then you press enter or the “ok” to continue or correct the price before continuing.

·         If you used sizing your sizing grid will appear again and you enter in the quantities of the different sizes received. And continue by clicking the “update” button or pressing enter till the “update button is entered.

·         The program will now update the information pertaining to the stock of the item in this case we received more Pringle Floral shirts so it will add on the quantity received.

 

If I made an error and editing or alteration is required

 

 

Ending the Good Receiving (GRN) document and printing barcode labels

 

grn 1

 

·         Now that you have entered in your stock and all the information and would like to end of the document  you should be at your “PLU” code (the red text highlighted in yellow)

·         You press the “end “ button on your keyboard

·         A window on above pops up confirming the date, value of invoice as shown on creditor document, and the value of Vat as show on creditors document. If everything is correct click “ok” or press enter to continue or make the necessary changes before continuing.

·         On the same window you will be asked for number of copies to print for that document. Enter in the number of copies to printer then hit enter on the keyboard.

·         By hitting the left arrow from the keyboard, it will now ask you if you would like to print labels enter(Y) yes or (N) no and (S) if you wish to store. Type in (Y) and press the enter button on the keyboard.

·         A little window will appear asking you how many spaces on the label sheet to skip?

·         If the page is new then just ignore and press enter to continue or type in the amount of spaces used already so the program knows from which part of the sheet to start printing before continuing.

·         Once continuing enter in a 1 if you require a sample label and 1 again if you require a display label or hit enter to continue if you don’t require them

·         The label program will open, hit enter to continue

·         A print preview is available and you press print.

·         Your barcode labels are now printed and goods are ready for sale.

 

Printing labels without adding stock in your system:

 

·         First you can print labels when you are doing your good receiving (GRN), meaning putting stock in your system. Or to just print items labels without adding stock to your system, do the following.

·         Login to CompuByte program, insert your operator number and password, and then press Enter. Or from any CompuByte window, press the F4 key from your keyboard, it will take you to the main menu screen, and choose Order with Supplier.

·         The following window appears to you.

                        report

·         Insert (-1), then press Ok. The system automatically prompts you back to the Account details, then chooses Existing Opening Stock and presses Enter twice. At the PLU code field, starts entering items you want to print labels. Put in items cost and selling price on the Order Creditor window that appears and click Ok or Enter.

·         When done, end the document as usual. Your cursor now blink at “Number of copy”, put in how many copy you want, then press on the left arrow from your keyboard, and on your right side of the screen put in a Y to print labels and press Enter.

·         A label maker program will open and it will display the label to be printed out.

·         Click on the close button at the top right, it will take you to a page where you will be able to edit your label according to your needs.

·         Let’s say you want to edit the company name on that label. Put your cursor and click where company name is written, then right-click and choose more properties and select “From DataGrid” radio button, so that it takes information from your stock system, then choose what item you want to be displayed on your labels. Then click on the Ok button.

       report

 

·         Then save and print your labels.

 

-Insert a -1 on the textbox field and press enter, for Quick Labels
-Click on Existing Opening Stock and press enter, you'll see a cursor blinking on PLU, insert the PLU code that you know its in stock codes and press enter, an Order Creditor window will appear press enter several time until you get to sizing information window.
-Insert number of item you want to order and update, press enter to accept the price

-End the document by pressing the End key on your keyboard.

Barcode Label Maker- Preview window will appear, click the Close button to close (on your Top right hand side on your screen).
-Barcode Label Maker 4.0[\programs\label.blf] window will be on your screen, and then you'll be able to start to edit your label.
-Now you can right-click on the text or barcode on your Label and click More Properties, and edit your text there, align your text. Etc
-When your done with editing your label, you'll then save it: Click on File then click on Save AS, it will give you another window then click save, to save your label)

 

 

CASH SALES:

 

If you are in any window on the program and you want to work on any document

 

 

·         When logging in to the CompuByte program by default the “cash sales” option is available to you since it is option number 1. So we can just press enter or the number 1 button on the keyboard.

·         On first time usage you will be reminded by the system that this is a new installation and the program will automatically create the “Cash Sales “and “lay buy” accounts for you

·          All you need to do is to click on the update button when this is being done.

·         Your cursor will now move onto the account number and all you do is press enter for cash sales(This account was created for you by the system for doing cash sales)

·         Your cursor will now be prompting at the “PLU” Flash box. (Basically the program is now asking for the code of the stock item which is to be sold because we are in the “cash sales” document).

·         Once we inserted stock into the computer barcodes were created for those stock items so using our scanner we scan the barcode label of the item. For example we scanned our Pringle shirt and now you will see that 1-1 is the code that appears in the “PLU” field of the program. The stock item that we scanned (in this case Pringle floral shirts). Normally when using the scanner to scan the barcode, the size grid window does not appear, because the barcode already provides the size information of the stock item. In our case, we typed in the computer generated code i.e. 1-1 for our Pringle Floral shirts, so the grid appeared for us to select the size being sold. So if using the keyboard, the size grid window pops up, simply enter the size sold in the “size sold” field. By doing this the system does not just capture the information of your pricing of the item but also a record of the size being sold and the quantity of each size remaining are kept up to date.

·         After entering the item which you are selling the PLU flash box will display and prompt for the price, units and discount towards the item being sold

·         If you are satisfied with the default set values of pricing, discount, and quantities you just press enter to continue or type in the necessary changes in the appropriate fields when being prompt at. 

·         You will notice that the item which you scanned or entered in for sale is now recorded on the table and your cursor is back to your “PLU” code. This means that the record of the item you sold is captured and the program is ready to enter in the next stock item to be sold (If there are any).

·         If you have another item to sale you may enter in the code or scan the barcode of the item and you may continue the process until you have captured all your items that are to be sold in this transaction.

 

Editing and deleting my entries in the cash sales document

 

 

Ending cash sale document and printing the slip

 

cash s

 

·         You now have entered in all the items that you are selling to the customer. So the cursor is flashing at your “PLU” code.

·         Press the “End” key from the keyboard to end the document

·         A window will now open up and you will enter in the amount received.

·         You are also given the option of entering the different amounts received and the means that which they were received i.e. via cash; credit card or cheque. For example a customer is to pay 150 and he pays 100 by cash then the program will auto automatically display the 50 balance in your next fields i.e. credit card or cheque.

·         Once your entry of payment is complete you press the End key again and the system will prompt you to enter in the number of copies to be printed. You enter in the number required and press the “End” key, a print preview shall appear, click on “Print”.

·         You have now completed your cash sale.


 

 

ACCOUNT SALE:

 

 

new a

 

Editing an account details

 

·         Select the account in the account reference field.

·         Click the “edit Acc” button (red button).

·         The account details window will open up and you may edit the details pertaining to the account holder, then press on the Update button.


 

 

LAY-BUY:

From any program window, press the F4 key to take to the main menu.

 

lb

 

·         (This is to be done when you are using an existing lay-buy for your transaction and 3 to delete a lay-buy)

·         NB: - following the customer’s name. E.g. -Henry, will do the name search.

·         In our case we are using the laybuy option for the first time and there are no laybuy accounts created so we press “enter” or click the “ok” button to create a new lay-buy.

 

Updating a lay-buy using an existing laybuy account

 

E.g.: Sam has now returned and wants to add payment to his existing lay-buy or complete the payment and take his goods. His laybuy number is number 1.

 

 

Delete a lay-buy

 

Let’s say Sam has completed his lay-buy payment, and his stock item is already taken so you wish to delete the laybuy from the system.

 

 

lbyu

 

 

lby


 

 

CREDIT NOTE: Cash & Account

 

       Cash Sales: (“Cash Refund” is done when you take money from the till for a customer who paid cash & returning goods).

 

 

                             report

The following option will be displayed for you. Let’s assume that we have the invoice number from the customer.

·         Note: An item that has been credited before cannot be credited again.

·         Account Sale (All your accounts customers):

·         Note: By pressing (+++) on the Account details field, you can get all your customer names listed. Follow the above process with cash refund to pass a credit to an account sale customer.


 

 

QUOTATION

 

qot

 

 

qote

·         Note: The quotation document doesn’t take out your stock from the system like cash or an account sale.


 

 

 DEBIT NOTES- RETURNING GOOD TO SUPPLIER:

 

From any CompuByte program window, always press the F4 key to take you to the main menu. Select order Good Returning (block 7). Select which supplier you returning goods to, and press Enter. At the PLU prompt put in or scan the item(s). You will notice that the total at the bottom of the window will display in red with an (-) sign. It is the amount the supplier is supposed to give back to you at the supplier cost price. After listing your all items to be returned, end the document by pressing the End key from the keyboard. The end document window appears with the following question which is optional.

 

 

main menu

 

 

Put in number of copies to print. You also have a choice to print labels or not, your choice. Press Enter for next, document or next sale. Your debit note is done.


 

 

ORDER WITH SUPPLIER:

Remember, Order with also allow you to print your labels without adding stock in your system when you just put a (-1), then Enter.

Whenever you are in the program, just press the F4 key to take you to the main menu and select order with supplier (block 8). The order with supplier window opens with the following options.

 

main menu

 

Press Enter because you are ordering from a supplier. On the order with supplier form select the supplier you want to place an order with, press Enter. Start scanning the items to order, when finished pres the End key. The window looking like window below appears to put the order delivery date. Press Ok. Send a fax or an email to supplier and print your order.

main menu

Later on when your order get delivered, you need to put these items in stock.

Press F4 key to take you from wherever window you are in the program to the main menu screen, and select “Order with supplier”, and put in the order number to retrieve and press Enter. A window like this appears.

main menu

 

Put <0> to use items in the order document to generate another document, and press Enter.

If you haven’t received the whole order, only 20% is delivered to you, you will get the following window:

main menu

If you received everything, click on No. It will take you to the main menu with a message written in red: Convert order creditor to. Select Good Receiving. Same items will be displayed on the item list, press the End key. Confirm the date, amount and vat amount as shown on the creditor invoice, click Ok and print one copy of the good receiving (GRN) document.

 

REPORT.NET

 

SALES ANALYSIS

 

Innovative POS Reports.

 

The first set of report is found in your main menu. From there, you get your Sales Analysis report which gives you a summary of the sales done for the day. Details analysis gives you each every item sold. You also get View Sales/ Stock by multiple terminals by date, which summarizes all your sales as well as a more details inside of all transactions that has occurred during the day.

 

Let’s click on View Sales/ Stock by multiple terminals by date.

Put in your access code. A Select Date window will appears for you to choose the date you want to view the sales reports, and then click on OK. This gives you a window containing a summary of sales based on the number of company and terminals you have.

move your bar up and down to view the different total.

On your bottom right click on show graph to see sales made for a particular period and time. You can also view your totals by clicking on View totals and it will give you a brief summary of your total in a horizontal form.

 

Once you close this report you can get a stock analysis report. This will further analyze all your sales. On this window you can view of particular groups and what value of sale you have done for each one of them.

Form the Main menu; you can get a Day-End report which is generated at the end of each day. Basically it is a cash-up for the day’s sales.

The arrow on the right give you a Month-End report generated at the end of each month. It will basically age your different Debtors and Creditors as well as your stock items.

Access code usage is another report which gives all access code used during processing.

View audit file will give you an audit trail of all document processed and whether these document were processed successfully. If there any profit discrepancy or any error in processing, this audit file will basically highlight those for you as well.


 

 

REPORT.NET: STOCK REPORT

 

The second set of report is the Stock Reports, which basically give a report detailing your various stock quantities and values.

Click on Stock report, put in your access code and then you can choose either all your groups or specify from which group to which group you want to view your various stock items.

Lets say you choose from group 1 to 2, then click on the Continue button. To basically see how much units youve got, cost and total and your group description will also be displayed. When done you can load your stock grid, you can even display your images if any, which will be displayed on the right-hand side of the grid.

You can then also load a crystal report of your choice. Usually you should choose a crystal report that is for this particular report. In this case, it will be Stock-Simple Cost Selling Units.rpt. You open the report, re-load it. After the report has been loaded you can basically see your stock analysis.

Click on View Crystal, in there you can see your grand total as well as your stock. A Crystal window open, it gives you a better design. From there you can print any item group separately by Clicking on ‘Print Grid” button, or save it on an Excel format doc, by Clicking on “Save CSV”.


 

REPORT.NET

The third set of report is the report menu which will basically has the other report that you will require on the system. Like lay-buy, print statements, print remittances and transaction cash and account (Dr’s) report.

Lets look at the Transaction Cash and Account (Dr’s) Report. Click on it, and put in your access code.

Choose from which date to which date you want the report for. Click on show cost then Ok.

Choose Yes to merge transactions. This will show all the transactions made for the day.

Click on Enlarge Analysis to view the various documents you sold, your stock analysis and your profit analysis.

Click on Invoices not in sequence button to view any document out of sequence. Close the report.

From the Report menu, you can also go to Cash Book, put in your access code to see all the cash items that were processed. Choose the specific date, it will show you what were the items processed.

Click on Post Entries to post further entries into the cash book or click on Enlarge Analysis to view your cash book and analyze according to the various categories.

From the report menu you can get other various reports according to what you inquire.  

REPORT.NET: DEBTORS AGE REPORT.

How to view what each customer owes you

From any CompuByte program window.

From the Menu bar, go to Report and select Debtors age Reports, put in your access code.

Select Start and End Company, then press OK. A report generator window will appear. There you can exactly know how much each customer owes you under the uncovered column.

  Click on View age Details to a Date button, put in the desired date. This will give you the total balance. You can also save this report to an Excel, Word or Notepad document by clicking on the save analysis button.

 

 

REPORT.NET: PRINT STATEMENTS.

Print Debtors Statements

From any CompuByte program window.

·         For more than one customer. Go to Reports and choose Print Statements. Put in your supervisor access code, and press Enter.

Select account number to Start and account number to End.

Put a tick on the No pause between each print” checkbox, your choice, and Edit additional info if you like. Then click on Print.

 

report

·         If you only need one customer’s statement, go to Account Sale, select customer to print statement for.

Click on View account, click Print statements, specify the date, then press the OK button, put in the number of copies to print then press Enter.

 

REPORT.NET: CASH BOOK.

How to correct information on your cash book

From any CompuByte program window.

from the Menu bar go to Report and choose Cash book. put in your Access Code, then type in your bank number (the account that you use for payments, usually 1).

Select the appropriate date. A report generator window will open.

Select the row(s) that need changes, and click on edit cash book” at the bottom of the report generator window.

Make all correct changes and click on Save cash book” before closing the window. You just edited your cash book.

 

REPORT.NET: View if customers received invoices sent via e-mail:

All emails are now logged; so you can see emails successfully/unsuccessfully sent (in red). Email Log is viewable in:

Reports, from the menu bar Email Log (E-mail Setting). You can also edit your mail server info (POP etc).


 

 

STOCK TAKE MADE EASY:

 

If you taking stock, from the CompuByte program.

Click on your Stock Reports. Put in your access code. The following window will appear.

report

If you are taking stock from a specific group, you can then lock that group so that any other terminals selling that item group you are busy with will not be able do so. When done

Click on Capture stock, which offer three different methods to capture your stock. The first method is just for you to scan all items in store and do an Update & Analysis.

 

report

 

 The other method is to do specific groups. If that the case then you only take stock in that specific groups.

Store the group, do stock on all group, by scanning your items, when finished then do an Update & Analysis, per group.

 

The last method is used in a case where you using multiple terminals to capture stock, it called Stock Folio Matrix. With this method you don’t need to choose any specific groups. You just need to start scanning all groups, then do a merger of those groups and then do a stock update.

Scan stock item, which will populate a list item. That list shows the size taken in stock and the differences. If difference says: updating it means that there are still stock on that size and it is being updating, and still show the difference in the meantime in the size. If you put/scan a size item which is already on your list, the system will automatically update that particular size.

Click on View Current Discrepancy Report without Updating Stock but Storing Current list, to view your current discrepancy, and give it a temporary storage number, e.g. 1. This will open the report either in Excel or in Notepad. In Excel it will give you a form that you can print with the value, cost and difference of your stock.

Close Excel and come back to your Stock Take form.

Click on Do Update & Analysis it will take all items on the list, the update and finalize your stock. This is how easy it is to do stock take using the CompuByte system.

RECEIPTING ACCOUNT: Debtors and Creditor Payments

Always start from the main menu screen. So from wherever window you are working on, press the F4 key and select account sale to access your debtors (people who buy from you). From your list of account choose any of them, the account info area will show you exactly whether that customer owes you or not, click on Pay Account button next to Edit Account and put in your access code. A receipt form appears with the current, 30 days, 90 days 120 days and total amount the customer owes. The cursor is clicking at the payment field. You put in there, whether the customer is paying the whole amount or put in the amount he/she is paying.

E.g. customer Paul owes you R5000.00, but only wants to pay R2500.00. So on the payment fields put in 2500.00, press Enter, press Enter on Discount value and Discount percentage and Vat number. On the next field which indicate the method of payment: Leave it empty if you pay cash, put in C if paying with a Credit card or insert the check number.

Press Enter until it ask you if you finished your receipt, then the below window appears for you to use automatic period deduction, and click on yes

main menu

 

main menu

 

 

 Verify and accept the balance by clicking on Yes. Then print your customer receipt.


 

BILL OF MATERIALS – For manufacturing companies or Take-aways !

 

The bill of materials is activated from the Login Screen when you choose Quick Setup – New installations then choose Select store type (take-aways). This is only done when you have set up a new installation. Usually when you purchase the software we will set up this for you.

To insert your bill of materials you go into your CompuByte program and choose stock reports and below this you will find Recipe – Bill of Material Maintenance. You choose this option and you will see :-

You then insert the Plu or part of the search description of the finished product first.  All finished products are from groups two onwards. Once you found or inserted the finished product you then insert the ingredients for that finished product by choosing items from group one (which  is always the raw materials group). Each time you insert a raw material item for the finished product you will be asked to insert the quantity used to manufacture or produce that product. Once you finished inserting all the raw materials (items from group one) you click on next menu item and update.

If you need to add a new raw material of finished product you can do so from the goods receiving program or from choosing NEW STOCK ITEM from this screen.  Similarly you can EDIT STOCK directly from this screen.

Please note there are two ways in which the program updates the stocks of a finished product. The one way which is usually done in take-aways is that when you sell the finished product the raw materials get updated and the finished product stock is reduced by the quantity sold. The other way is by setting parameter 191

[MAN*A*] Enter 1 if you are using the manufacturing module and are using INSERT MANUFACTURED GOODS in GOODS RECEIVING PROGRAM to disable removing stock in Invoicing (avoids duplication)

 

If this parameter is set to one you will have to create an account in Goods Receiving which is called INSERT MANUFACTURED GOODS. When the product is manufactured you go to this account and insert the number of items that were manufactured – this will then increase your stock for that item manufactured and reduce all the raw materials accordingly.


 

 

PARAMETERS- CUSTOMISING THE SOFTWARE

 

Parameters are set in advance in the CompuByte innovative point of sale. Parameters are basically a way of customizing the software according to what need to be done on your business. Cash sale is the most processed transaction on a daily basis for business. While doing your cash sale you may want to monitor everything that happening in the cash till.

*Cash Monitoring using a webcam:

Cash monitoring is basically checking what is going on with the cash in a till.

NB: you need to have a webcam, that will be facing your till point.

First you must plug in your webcam at the back of your computer and install the driver (CD that comes with the webcam).

Then from your desktop, you right-click and open the CompuByte innovative program. A login screen will appear.

Click on the Parameters button and put in your access code.

In the search field type in: webcam.

All the parameters about using a webcam will be displayed below in the information list.

in there, select the appropriate parameter for cash monitoring, which is parameters 267, that instructs you to insert 1 on the data field. When done close that window, a small window will appear saying that "all terminal parameters info successfully stored", click on Ok

Now login to your program, do your work as usual, and capture pictures.

To view the images captured, go to reports and select "cash monitoring", put in your access code, correct date, start and end terminal number, and click on OK.

A report generator window will appear. You will now compare the total cash, total receipt and all payouts from your till.

Below is a list of all the parameters:-

1.         [STA-P] Enter 1 if Compu-byte Stationery is being used in Point of Sale Program or 0 if not  (If you using [VIEW-S.EXE] the standalone version on a terminal point enter V in data)

2.        [STA-P] Enter 1 if Plain A4 (66 Column) Stationery is being used in Point of Sale Program or 0 if not.( Also Enter 1 if you are using pre-printed Invoices or if you customised your stationery using I-STA.BAS (NB Requires a compile every time I-STA.BAS is changed)

3.        [STA-P] Enter 1 if A4 (Laser Paper) Stationery is being used in Point of Sale or 0 if not.(DONT FORGET TO ALSO ENTER 1 IN ENTRY 2)

4.       [STA-P] Enter 1 if Cash Reg Rolls is being used in Point of Sale or 0 if not. (Insert a * next to the one(1) and the spaces u need to tab if you using a laser or inkjet printer with A4 paper cut into 4 sheets) Eg 1*22  [If you have an image called logo-s.jpg scanned and saved in \programs directory add a @ in the data field so that this will display on the printer instead of your normal Company info]

5.        [STA-P] Enter <1> if Cash Reg Rolls is being used in Point of Sale with Citizen printer <2> with Epson or Citizen Thermal (CBM230/231) (Both having cutters) or 0 if not. <3> fo Star printers (SP300)

6.       [FAST] Enter 1 if Print out is immediate as input is made (For cash reg roles only) or 0 to start printing only when document has ended

7.        [FAST] Enter 1 to suppress the salesperson prompt or 0 not to.

8.       [FAST] Enter 1 to suppress the Order prompt in Cash Sales or 0 not to.

9.       [FAST] Enter 1 to suppress the Order prompt in Cash Sales and Account Sales or 0 not to.

10.     [DIS] [FAST] Enter 1 to suppress Discount prompt in Point of Sale or 0 not to.

11.       [FAST] Enter 1 to accept a quantity of one and selling price from stock without asking user to confirm price - however by pressing the F5 KEY you could change the quantity and selling price.

12.      [FAST] Enter 1 to accept selling price from stock without asking user to confirm price - however by pressing the F5 KEY you could change the selling price.

13.      Not Used !

14.     [DRAW] *New >> Only one parameter for Draw Opening *** Insert [P if RJ cable from draw is connected to printer [C? If connected to Serial Port (Posiflex) Eg: Enter [C2. [S for special (old .net)  if draw is connected to COM2 --- If you using old draws just enter the sequence for these draws here >> Available sequences are:-  On Com2 insert 0763.64.191.300000 --- On Com1 1019.64.191.300000 - On Com3 1003.64.191.300000 - On very old draws like Rite Price/Top Stores insert 1020.01.254.300000  ---- Important the 300000 can be reduced or increased depending on the speed of your PC.

15.      Not Used !

16.     Insert an Access Code to Open a New Debtors Account or leave blank to allow opening without access (A/W) Note:-Insert ** and Level access for .Net version Eg.     **7

17.      Not Used !

18.     [*A*] Enter Sold @ Code (if any) that is inserted after ** in any stock description to change price on Point of Sale Eg: if your coding here is JABDEFGHI and if in your stock description you have the following **ABII then when you sell this item the price of 12.99 will be used - Note if you using this parameter you must make sure you insert all values for decimal; so if the price you needed was 10 then you must insert AJJJ when using this your price will default always to the coded price ; by pressing F5 key before entering the PLU code you can change the price. Please also note you must insert a coding similar to your cost coding; in this example 0=J A=1 B=2 C=3 D=4 etc . . So in data you would insert JABCDEFGHI

19.     Enter COM IN WHICH Pole Display is used or 0 if not

20.    [DEB] Enter a Access code for Debtors to Allow overdue / Exceed Limit / Exceed Terms / Adverse Info ==>  or just press enter if you don't require a Access code.Note:-Insert ** and Level access for .Net version Eg.     **7

21.      [DEB] Enter a Access code to Correct a Debtors Account Details excluding balance values or just press enter if you don't require a Access code Note:-Insert ** and Level access for .Net version Eg.     **7

22.     [DEB] Enter a Access code to Correct a Debtors Account Details including balance values or just press enter if you don't require a Access code.

23.     [DEB] [STA-DEB] Stationery used Debtors   - <0> = Compu-Byte  <1> = A4 Plain <2> = A4 Laser (See 141 for custom)

24.    [DEB] [STA=DEB] Stationery used Creditors - <0> = Compu-Byte            <1> = A4 Plain <2> = A4 Laser

25.     [DEB] Enter a Access code to Pass Credit Notes or just press enter if you don't require a Access code. - Note:-Insert ** and Level access for .Net version Eg.     **10

26.    [MINUS] Enter a Managers Access code to be able to enter a minus quantity - or VALUE or CASH up TILL -  OR just press enter if you don't require a Access code.

27.     [SELL] Enter a Access code to be able to change selling prices or just press enter if you don't require a Access code. (see also para no: 115)  Insert [1:???? [2:???? [3:???? if you need a seperate code for each selling price - NB: Replace question marks with 4 digit access code Example: [2:7866 Note:-Insert ** and Level access for .Net version Eg.     **7

28.    [SELL] Enter a Access code to be able to sell below cost or sell below set discount margins OR PERCENTAGES or allow access for overdue accounts just press enter if you don't require a Access code.

29.    [SELL] Enter which documents must use the 2nd Selling price (Eg. *JOB *QUO *INV will use 2nd price for these documents

30.    [SELL] Enter a MINIMUM PROFIT PERCENTAGE to cost to be made on any sale before an access code is needed Note:-Insert ** and Level access for .Net version Eg.     **7

31.      Enter The default selling Mark-up Percentage FOR SELLING PRICE <1> from cost or 0 if no default is needed.

32.     Enter 1 to use Mark-up Percentage from cost from last insertion or 0 if no default is needed.[SELL]

33.     Enter from which terminal onwards in Point of Sale must Second price be used as a default price or Press 0 if not required.

34.    Enter 1 if items on cash register slip is duplicated without a price to specific printers in kitchen/soda fountain/bar etc (USE <P2 IN GROUP DESCRIPTION or <P2 IN DESCRIPTION TO SEND TO SPECIFIC PRINTER 2 INDICATES PORT)

35.     [STA-G] Enter 1 if Compu-byte Stationery is being used in Goods Receiving Program or 0 if not.

36.    [STA-G] Enter 1 if Plain A4 (66 Column) Stationery is being used in Goods Receiving Program or 0 if not. (Insert NG next to 1 if no pictures to be printed on grn's)

37.     [STA-G] Enter 1 if A4 (Laser Paper) Stationery is being used in Goods Receiving Program or 0 if not.(DONT FORGRT TO ALSO ENTER 1 IN ENTRY 36)

38.    [STA-G] Enter 1 if Cash Reg Rolls is being used in Goods Receiving Program - If Cash roles used with Citizen with Cutter insert 2

39.    Insert 2 if you need to store home cost and foreign cost (when using `) in goods receiving (Only TransAfrica) - stk-par. field 11 must be set to 1100 and no sizing option must be activated

40.    [COST*A*] Enter 1 if cost is not to be Rationalised or Enter to Rationalise .[SELL]

41.     [BRANCH] Enter 1 You need a branch export file when Invoicing or press Enter if not needed

42.    [LAB] Enter Default Lables being used for pricing in Goods Receiving Program  - Example 4 for 4 IN A ROW DOT MATRIX / 4L FOR FOUR IN A ROW LASER A4 / B FOR 3 IN A ROW BAR CODED / 4LX FOR 4 IN A ROW LASER MULTIPLIED BY TWO -  (S FOR SHELF LABLES) - Enter N for All new Labeller program (add a slash and percenatge value to increase cost by for coded cost Eg N /24 will use New labeler and add 24% to cost on cost code only for label)

43.    Enter The default selling Mark-up Percentage FOR SELLING PRICE <2> from cost or 0 if no default is needed.

44.    Enter 1 to ignore document sequence checking in transaction files or just press Enter to do checking

45.    Enter 1 If export FILES are used when invoicing and same computer generated codes (2-1 / 2-15 Etc) are not exported otherwise Just press Enter to use codes.

46.    Enter 1 if Selling Price should appear on GRN's - Receiving Stock

47.    Customise POS Screen : Insert menu items to display on Main Page from Other choices  Example: 4/6/7/ will display Account Sales and Enter/Retrive Job Cards etc on Main Menu You can also REMOVE laybyes from Main menu by inserting a \ (back slash) Use a 1 to insert a seperater line  - Example of combined choice 1/4/5/1/6/7/1/8/1/9 \    (Set para 64 also if you use a particular document often Eg Job Cards AND para 48/49)

48.    Enter Default Bar on which CHOICE is to be in CHOOSE Document to process in POS menu  1=JOB CARDS 2=PICKING SLIPS 3=QUOTES 4=ORDER FROM CUTOMERS 5=DEPOSITS  (SET PARA 49 ALSO)

49.    Enter Default Bar on which CHOICE is to be in CHOOSE Document to retrieve in POS menu  1=CASH 2=INVOICE 3=DEPOSIT 4=QUOTES 5=SALES ORDERS 6=PICKING SLIPS 7=JOB CARDS 8=CREDIT NOTES 9=TEMP DOCUMENTS (SET PARA 48 ALSO)

50.    Enter The default selling Mark-up Percentage FOR SELLING PRICE <3> from cost or 0 if no default is needed.

51.      Insert decimal structure for quantity using ####.## or leave blank for default structure no decimal points for quantity (WILL NOT ALLOW AT UNITS ANY DECIMAL POINTS IN POS)

52.     Enter 1 if you have a restaurant and you need to monitor tables or leave blank if not

53.     Enter a Message to appear on bottom of Cash and Invoice documents or leave blank to insert 15% handling fee on returns - STRICTLY NO REFUNDS - [Very important : don't use commas in message]

54.    [STA Enter 1 if Cash register roles are used and you need to print stock codes on the slip - INSERT a * next to the 1 if you need two lines also make sure you set decimals in para 51

55.     Enter Maximum Global Discount in Point of Sale Allowed - Use only if you need to give a discount at the end of a document in Point of Sale

56.    [STA-B] Enter 1 if A4 (Laser Paper) Stationery is being used to print Bank Statements or 0 if not.

57.     Enter 1 if Cheque printing is DONE USING A LASER PRINTER  or 0 if not. Please note all entries will be stored in file called cheques before printing

58.    If you need a secure input for Database customers insert the 1st few digits to utilise before a database number is inserted (A/W)

59.    [STA-P] Enter 1 to use Compu-byte Stationery but with companies own details pre-printed

60.    Enter Maximum number of copies allowed on print out (POINT OF SALE AND GRN's)

61.     [*A*] Enter number of Terminals on this network or 0 if single user. - Each terminal requires a license from CompuByte - SMS your requirements to +27(824104777) form South Africa 082410477

62.    Enter 1 if you need to insert (via input) Invoice/Cash Sale and Receipt numbers in POS (Point of Sale) and not to AUTO generate

63.    Enter Maximum Discount %  Allowed in POS System Note:-Insert ** and Level access for .Net version Eg.     **7

64.    Enter Default Bar Name on CHOICE Enter / Retrieve IN OTHER MENU (Dont forget to set para 47/48/49) to have choice on Main Page - Insert BOOKING next to document to utilise booking functions - Please note if BOOKING is used allows editing job card items having ^ in Description.

65.    If you are using a printer on LPT2 then insert the documents you need to print on LPT2 Eg *INV *QUO - this will print all Invoices and Quotations on LPT2 ALWAYS USE * (Star) and first 3 characters of document. Add /11 or /21 or /31 or /52 for type of stationery on lpt2: eg /52 - paramater 5 use option 2 (Epson thermal printer)

66.    If you are using a printer on LPT3 then insert the documents you need to print on LPT3 Eg *INV *QUO - this will print all Invoices and Quotations on LPT3 ALWAYS USE * (Star) and first 3 characters of document. Add /11 or /21 or /31 or /42 for type of stationery eg /42 - paramater 4 use option 2

67.    If you are using a 80 column printer(Or Cash REG printer)  to print cash reg roles how many lines must it line feed at the end of the slip.

68.    [STA-R] Enter <1> if a laser printer is used in report generator

69.    Enter <0> if no detailed report of items sold at day end is needed or <1> for sorted by units sold <2> for sorted by sales <3> sorted by profit <4> sorted by codes <5> sorted by PLU <6> sorted by description <7> sorted by catalogue

70.    Enter Access Code for going to Main Menu from Any Menu Using or Enter if no access code is needed.

71.      Enter <1> if Point of Sale Terminals are Cashed Up several times a Day and totals cleared or <Enter> if only at End of Day.

72.     [STA-D] Stationery Used Day Ends Reports <0>=Compu-Byte <1>=Cash Register NO CUTTER <2>=Cash Register CUTTER <3>=A4 PLAIN <4>=A4 LASER

73.     Insert <1> Supress the printing of stock sheets totally only allow viewing (A/W)

74.    *A*] New Option : -  Enter what is NOT needed to be prompted or printed on day end Reports H=NO Cash UP Helper Z=NO Cash Book Posting A=NO Salespersons report B=NO profit values C=NO Ledger D=NO Cash BOOK E=NO Report Generator(Group Analysis of stock sold) F=Dont print each and every item sold.  G=Do all reports but don't print or display anything==========>  IF you want to automate the day end (no prompts and direct printing) also add these codes to data 00=Post to Cash Book 1=Salespersons 2=Biz Analysis 3=Ledger Sheet 4=CashBook 5=Report Gen 6=Stock Analysis Each stock item grouped and analysed (See also para no:69) X=Auto Backup (New:>> If day end is done from Point of Sale only cash up assistant will load - If full mamagement reports are needed run day end From the Main Menu

75.     [*A*] Enter 1 if you will be using the Debtors Files for POS Database - Only use if you do 90% Plus Account sales only

76.    Enter 1 if you NEED to insert to database before Cash Sale - Only use if you do you need to monitor all Cash Sale Customers (Details)

77.     Set an Access code for Each Menu Item in Modules:Invoicing/Dr's/Cr's/Goods Receiving/Stock/Main Menu Example by inserting in Data [INV>210=786X>211=786Y>212=786Z][DEB>13=7861>21=7863>23=7864]. The menu item number 10 i.e X reading on Page 2 in Invoicing will requires an access code of 786X and Y reading in page 2 will requires an access code of 786Y - Important each line is also an item and make sure you choose correct items and pages so first make a note of the screen items - The Access code must be 4 digits only (numeric or alpha numeric)and also don't forget the greater than signs > between each code - and the open an close Sqaure brackets [ ] Each Menu has its own Square Brackets Begin each Square Bracket with [INV>(Invoicing) [DEB>(debtors) [CRE>(creditors) [GOO>(Goods Receiving) [STO>(Stock) [MAI>(Main Menu)

78.    Enter <1> if PLU CODE should have more space on screen dispay in point of Sale (used in spare shops)

79.    [BRA] Insert Branch Number or Branch Name (Short Name) for display in POS / Stock & GRN. Please Insert each Branch seperated by | and make sure the characters are not more than 5. Example: STD |HARVY|MCGRE|BIGMC|MRMAC| MACG| MAJ |

80.    [CUSTOM INDEX *A*] Enter the size of the index file (Eg:200000) or 1 for Spare Shops (=100000) - Please note only insert size if recommended by Compu-byte ( Usually in Spares Shops ) otherwise leave field Blank

81.     Enter <1> if you Need to print PLU codes ON documents and not Computer Codes

82.    Enter <1> if you Need to print only PLU codes LEFT of = sign IN MULTIPLE PLU's

83.    Enter <1> if Lost Sales - when printed are sorted by PLU and not by computer codes (Lost sales are activated by using a ` (tidle) in Point of Sale)

84.    [*A*] Enter <1> if one Stock File and Index is Shared over All companies (0-99) - Please note this will also delete stocks from main File even if 0 training company is used (use with caution activate only after consulating with programmer)

85.    Enter <1> to suppress GST Exempt - Vat Exempt Prompt IN POS :

86.    Enter <1> to see in report generator group profit percentages as percentage to selling and not cost (Eg BuiltIt Group)

87.    [*A*] For Dos :- Enter A NUMERIC access code that will allow you to use a terminal that acts only as Main CashUp Point and has a drawer linked to it - All Cash & Receipts are routed to this terminal for viewing and updating (insert 1 as the first number the Access code if you need an original re-print of the document each time) insert a * to allow cash point as slip checker **M Mussa Wholesaless Zim** | For .Net Use :- Insert 1 to route all slips then insert L next to the 1 for the program to load the Slips Managament Screen on StartUp- You can also insert a * so that it won't ask you for amount tendered. Insert an H to hide slip totals.

88.    Enter what value of sales is needed before Cash Customers are inserted to database

89.    Enter 1 to suppress amount tendered in POS

90.    Enter a Access Code needed to open or Edit Stock Codes from Point of Sale using F6 key

91.     Enter 1 if cost is to be inserted in Point of Sale for non stock items .[SELL]

92.    Enter 1 if Selling Price is to be stored on file when no selling price exist in stock file

93.    How many digits do you want to round off on selling prices at end of document. Insert  1 2 3 or 4 (Eg if 1 is chosen 1.78 will be 1.80 (nearest fice cents) if 2 is used 12.98 will be rounded to 12.00 (nearest rand) - 3 (only for very large currencies eg Zim) 4 is nearest 10c Example 12.55 will be 12.50

94.    Enter Highest Units (Sold units) allowed in Point of Sale for one entry (USED WHEN BARCODING IS USED) :

95.    Enter the Highest Price a item could be sold at in Point of Sale for one entry (USED WHEN BARCODING IS USED) :

96.    Enter DEFAULT number of copies in POS

97.    Enter 1 if INCOMING AND OUTGOING MENU AND UNITS IN STOCK (Field) is restricted in Stock Package

98.    Enter percentage to cost allowed if you want to be able to round of the total sale to a value you specify in POS programme (USES ACCESS CODE SET IN PARA-28) .[SELL] Note:-Insert ** and Level access for .Net version Eg.     **7

99.    [*A*] Enter 1 if you have a specialised logo customally made for you (specialised screen saver) price >> R1000.00 ask your programmer or o if no logo

100.  [STA-L] Enter 1 if you are using 4 IN A ROW LASER LABLES (BAR CODED) like MOTOVAC no selling price / no company but has plu - Insert 2 if you using 3 IN ROW BAR CODE LABLE WITH NO SELLING (BOLD PLU) AND COST - Insert VIEW to view in Goods Receiving Module all companies stocks without pressing *

101.   Enter 1 if you need a stock prompt to print stock with 0 values in stock program

102.  [*A*] Enter 1 if you need to re-use codes that are sold out in goods receiving (new codes.)

103.  Enter 1 if COST and SELLING price editing is restricted in Stock Program

104.  Enter 1 - For Solly's only - large description (len 118) and group to print on Invoice/cre-stk

105.  Enter 1 if DATABASE sales & profit Must appear in coded form using cost codings .[SELL]

106.  Enter 1 if Default Discount for next items (Same as item before) is not to be set . .

107.  Enter Selling price number using  - (if you are using 10 selling prices) for selling price <1> - using export file : At branch only

108.  Enter Selling price number using  - (if you are using 10 selling prices) for selling price <2> - using export file : At branch only

109.  [STA-S] Enter 1 if Laser printer is used in Stock Package . . .

110.   Enter 1 IF ORDER Number IS TO BE PRINTED ON lpt1 and lpt2 in bold used in Magic Chicken outlets - (citizen cash reg printer with cutter x 2)

111.     [*A*] Enter 1 this is a Magic Chicken takeaway

112.    [BRA] Enter company numbers of which stock is to be viewed in POS Example for company 1; 3 and 7 you should enter 1/3/7 - leave blank if you are not using multiple companies with mutiple stock files Important : When you using sizing always have the company number you currently using on this network last Eg: If you at Branch 3 (Company 3) you will insert 1/7/3  If using a VPN also ensure that the branch sequence begins with the branch nearest to your branch - this helps when inter branch transfer occur with VPN

113.    Enter 1 TO Use only plu code entered not any of the other = numbers (like MOTOVAC - GABS) Also [S to not update special parameters in importing and [G to use only specific groups after G for new stock [M for SELL1/2/3 USING set Markups

114.   Insert Access code is required for using + (plus) when invoicing with Price - Note:-Insert ** and Level access for .Net version Eg.     **9

115.    Enter 1 if selling prices are fixed but does allow you to change selling price to a higher price (see also para no : 27)

116.   Allow Minus Quantity for ITEMS THAT HAVE the following in description 

117.    [STA-S] Enter 1 if Laser printer is used in Stock Package IN LANDSCAPE MODE. . .

118.   Enter 1 if you always need in report generator detailed analysis

119.   Enter 1 if you always need in report generator detailed sizing analysis (use only if you have sizing)

120.  [*A*] If you are using completely unique codes (remember to re-index if you choose this) enter 1

121.    Enter 1 if packaging info is needed in POS on print outs - WILL USE the X in Description to work out individual cost (Eg Stock sweets X100 ) will divide by 100 .[SELL]

122.   Enter 1 to go directly to processing a cash document in POS without a menu - Have a Menu only if F1 key is invoked

123.   Enter 1 to suppress the F1 key in POS if an item is wrung up . .

124.  [BRA] Enter the Branch Numbers where stock is to be sent to from Head Office using do-use.exe Eg:  2/3/4/5  INSERT H/O NUMBER ALSO IF GOODS SENT BACK TO H/O

125.   [BRA] If your numeric number for the head office is not 1 then insert /H?? where ?? is the numeric number of your branch (Eg. Head office is 11 insert /H11) - If you have a branch running of the same server and network you must insert /I? also into the data field where ?? is the numeric branch number that is on the same network (Eg. Branch 3 insert /I3)

126.  Enter <1> if one if you need to work out meterage & rolls in point of sale and goods receiving (Eg : Moosa Sales Rooms) line 23 (Selling 3) in stk-dis. must have (Rolls in Stock)

127.   Mahomed Mussa Wholesalers/ use <> in data for cashpur exemp & history none(&& in desc) /NO pro in trans[A]

128.  [BRA] Enter 4 digit Access Code used (If any) to fully automate file transfers (Imports an Exports) for batch files over modems and insert this process in POS - Use a 1 as the first letter of your Access Code to use Newest inter branchtransfer routine - if last digit (4th digit) is a 4 system will backup/restore all data from branches

129.  [Agents Options] This is a specialised coding for (Josuf's) clients - Insert X if stock values not displayed in Invoicing add S to create pricing using selling plus when using (minus) in Discount Matrix)

130.  If you are using 10 selling structures what structure to use for Cash Sales <1 to 10>

131.    If you are using 10 selling structures what structure to use for Account Sales <1 to 10>

132.   If you are using 10 selling structures what structure to use for Database customers <1 to 10>

133.   If you are using 10 cost structures what structure must display in grn always (cost $) .[SELL]

134.  Enter the extra field number (Stock) needed on Lables (For U2 Labeler NEXT to COMPUTER CODE (Eg Kohinoor USE 1 ) - NOTE don't enter a number if old bar coded lables are used)

135.   Enter the extra field number (Stock) needed on Lables (For U2 Labeler NEXT TO COMPANY NAME  (Eg Kohinoor USE 9 ) -

136.  [BRA] Enter the default company used ( will be used for Menu and for extension in ddmmyy!.? << BRANCH TRANSFERS Via stiffy/modem ) replaces question mark

137.   [BRA] Enter <1> to USE selling price on branch invoice and not cost (If you are using <BRA5 next to debtors account name - i.e adding cost plus 5 then this function is disabled)

138.  Insert 1 to suppress GRN print out of cost and selling in printing or 2 to show only selling

139.  (If No Currency format is inserted program will use R and not prompt you in Goods Receiving for Curency conversions) Currency format R $ P etc

140.  [STA-P] If you using a USB printer with Windows or using Windows and need to have a preview of all print outs before you printing then insert a 1 here (at data) - Please note you will have to press the F5 (function key) before you activate the preview screen and do prints (No special parameters here must divert printing to any printer port besides lpt1 - you must also have a c:drive with a \ram directory) - No parameter must have laser printer set will auto-detect any printer and it's equivalent font from the windows printer setup.You must have this in the .bat file that starts the program for the terminal in 1st line \programs\prn2file c:\ram\spool. (SUPPORTED in Invoicing and Good Receiving) NB: Insert only 2> or  2>usb001 or 2>lpt1  for printing directly without f5 to USB - usb001 or lpt1 depends on which port the printer is plugged to..No need to set para 199 to 1 if you have set 2> in this parameter <See also para 4 if logo is required for cash slips only - make sure 2> is inserted if you using dosprint - logo-sc is used for a4 but have to use file i-sta(custom)>

141.   [STA-P] Enter 1 if you are using pre - printed Acc-Pac stationery in DEBTORS - statements or if you customised your stationery using I-STA.BAS (Requires a compile every time D-STA.BAS is changed)

142.  Enter 1 if you Do not allow a zero or minus value in quantity sold in POS Eg (Motovac Stores)

143.  Enter 1 if you Do not allow a MINUS value in quantity sold OR A VALUE LESS THEN 1 in POS Eg (Jamal) TOTAL RESTRICTION

144.  Enter Access Code needed (If any) for database customers having < discount selling/structures  in them

145.  Enter Message for quotes in POS  [Very important : don't use commas in message]

146.  Enter Message for Orders in POS   [Very important : don't use commas in message]

147.  Enter Message for Job CARDS in pos  [Very important : don't use commas in message]

148.  Enter 1 if [P] is to be inserted next to Description if selling price Two is used [W] IF SELLING 3 IS USED

149.  Enter 1 if [A] is to be inserted next to Description if Access has been allowed

150.  [*A*] Enter ALPHA Access Code (If any) for restriction of companies and followed by companies to restrict EG: BASIT/ .2  .3  .7 . . .  will restrict company 2 3 and 7   and requires access code of BASIT to allow usage

151.    Enter <1> if Inter-Branch sales are to be also included at the bottom of the sales Analysis - If this field is left blank sales will not go to analysis <BRA (A/W)

152.   ENTER Access Code used TO Disallow changing of a set discount (allow lower Discount but not higher than what's set in Discount Matrix )- Note:-Insert ** and Level access for .Net version Eg.     **8

153.   ENTER <1> TO Disallow ANY DISCOUNTS FOR SELLING 2 OR 3 OR ITEMS ON SPECIAL USING [PS [PE [P1 (@ # !)

154.  Enter if any an Access Code for going in Account Sales / Receipts

155.   Not Used !

156.  Enter (if any) a Access code for re-print in POS system - Note:-Insert ** and Level access for .Net version Eg.     **8

157.   Enter THE NUMBERS (cost) to display in 10 costing Eg: / 1 / 10 / 5 / (USE SPACES START / END SLASH ) Will display on 1 10 and 5 (This must be inserted when using 10 selling/cost structures - Be only done when the system is installed)

158.  Enter THE NUMBERS (Selling) to display in 10 costing Eg: / 1 / 10 / 5 / (USE SPACES START / END SLASH ) Will display on 1 10 and 5 (This must be inserted when using 10 selling/cost structures  - Be only done when the system is installed)

159.  [*A*] If you are using a specialised PLU (or bar code) and if you only need to use a specific number of digits enter the number of digits here

160.  (INVOICING) If you have very little conventional memory  ( <499K )or you don't make lots of entries on one document and get error 7 in POS then insert (50 to 100) only items to process at a time - if left out will process 198 entries

161.   (GOODS RECIEIVING) If you have very little conventional memory  ( <499K )or you don't make lots of entries on one document and get error 7 in GRN then insert (50 to 100) only items to process at a time - if left out will process 200 entrs

162.  [BRA] At branches only - (if using different cost) what selling price should be used as cost when export file is used.

163.  If you using an operating system that CompuByte does not recognise Eg:Windows Me (millinium) ect.. please enter a 1 here - only do this if you get an error (path not found when you try going to invoicing from main menu)

164.  If XCOPY hard disk backups are made (external drive etc.) what drive LETTER should be used (NO COMPRESSION BUT QUICK) INSERT BACKUP.EXE IN \PROGRAMS DIRECTORY TO TASK SCHEDULAR IN WINDOWS TO AUTOMATE  - If you have a network for each terminal set up an icon on your Terminal's desktop and backup from server to local c drive insert drive C: in data - If you want to do a ARJ backup to a stiffy insert A: - If you want to do a ARJ backup instead of XCOPY insert ARJ>C:    Where >C: is the Drive to arj backup to - NB:Files are kept in \back-m if u backup up to the same drive otherwise it will be in the same location as that of the server directories and in \backup if you using ARJ -  Log File is called backup.log in \programs

165.  Enter Access code needed (if any) to be able to delete a line item in POS system using minus and entry number

166.  Enter 1 to enforce usage of an order number in POS; or 2 if you also need to check for duplication

167.  [*A*] If you have a scale that prints bar codes (it should print a bar code that is 13 characters long) or if you have pre-printed bar codes like cheese which has also 13 characters - then only the first seven characters should be inserted PLU CODE the software will then work out the exact kg (grammage) using the selling price from the barcode's last six characters (/ for five)- the first two characters of the barcode should be 29 if this is not so then insert chracters here. eg 29/ will use 5

168.  Enter 1 to disable the editing of data-fiels (stock units / selling ; cost etc) in stock program

169.  [*A*] When using a scale that prints bar codes enter the number of digits used in PLU code for referencing

170.  [*A*] Enter 1 if new account to be opened for deposits and not allow the system to use accounts where deposits have been taken

171.    Enter 1 if you need delivery instructions in POS when document is ended

172.   Enter 1 if you need Special Instructions in POS when document is ended

173.   [*A*] Enter 1 if commission is linked to Selling Structures in POS

174.  [*A*] Enter 1 if you have agent commission structures and salesperson commission stuctures ( WILL DISPLAY which structure to use) on screen

175.   Enter an Access code needed for purging/deleting AND unarjing files in the FILE MANAGER program

176.  [*A*] Enter 1 if you are using Bill of Materials or Restaurant Module and dont insert cost in items that use a bill of material the report generator then analysis the cost for you  - insert a 2 if cost and units of total group is also need

177.   [TIMER] set time limit before screen saver comes on between 1 and 320000 seconds (0=no screen saver)

178.  Enter 1 if you need to track serial numbers for each and every sale

179.  If you need to print a copy of a document printed on another printer (LPT2/lpt3 etc) - insert after which copy should this document print Eg: 2 in format printer than copy Eg 3/1 will print on lpt3 after 1 copy is printed

180.  If your have a wireless or data-line network connecting branches live and the OTHER BRANCHES (viewing stock in invoicing (*)) is on a different Drive what is the Branch and drive letter ( Eg: .1 =F: .2 =H: .3 =I: ) You must list all branches (WITH SPACES as in EG) and the drives they mapped to - make sure the branches drives are mapped accordingly (Insert ALLOW in data if you need to change companies using F1 key and X in Invoicing NB:- This parameter can also be used if on one computer you intend using two or more companies that are on different hard drives - Insert TRANSFER to allow Transfers to branches in cash sales <Insert VPN if using ADSL> Insert H> and drive letter to search for home drive in Main menu Eg:H>C will always return to c drive. Insert [NO to not copy codes over to branches with PLU/Description/Size [NOC for no check on last number used

181.   Insert point plus company number space and than equal sign with IP Address; back slash and shared directory for each branch connected on this network using Hamachi :(Eg: .1 =5.6.146.1\c .3 =5.24.74.107\compu .15 =5.24.75.108\y) this will allow checking of VPN when backing up all branches to local drive. Very Important don't insert your local drive (the terminal/company you on now) IP here

182.  Not Used !

183.  [*A*] Insert 1 if after every sales (INVOICING MODULE) operator is logged out and you have to insert a password to do the next sale (password could be a barcode printed through U2 and used on scanner); you can also insert a 2 here so that the operator number is now the salesperson number- Used in stores where NO salespersons exist and you have multiple operators generating cash slips etc (cash points) - You can choose also to disable salespersons prompt para no 7: - You thus can view what each Operator had recieved in the Day End Reports or X/Y readings : (Para no: 74 has to be set) Enter <3> if operator is same as salesperson but you dont want to be prompted each time.  Please note maximum operators allowed is 18 and not 50 if this parameter is set

184.  Enter 1 to suppress credit cards 2 to suppress cheques 3 to supress tokens/vouchers 4 Branch transfers Eg13 will suppress cards and tokens

185.  Enter 1 to show sales in coded form in point of sale on cash slip

186.  [*A*] Enter 1 if BOBS type SHoe store enviroment is used

187.  Enter 1 to NOT view account status in Invoicing (Motovac only)

188.  Enter NUMERIC access code to check duplicate ORDER's in POS (Motovac only)

189.  Not Used !

190.  [*A*] Set a stock limit to view (Maximum total cost value) Leave blank if not needed... IF individual Group stock values needed insert in Stock Programs next to group name >  square bracket;the letter S then colon and value with cost code Eg: [SABCJJJ]   this will set value to 123000;00 if your cost coding is JABCDEFGHI

191.   [MAN*A*] Enter 1 if you are using the manufacturing module and are using INSERT MANUFACTURED GOODS in GOODS RECEIVING PROGRAM to disable removing stock in Invoicing (avoids duplictaion)

192.  Enter 1 to suppress cash column in Cash Book use only if manual cash book is generated

193.  [SUPPRESS] Enter 1 to show a prompt which will ask whether selling price must appear on any document in Point of Sale (Used in Delivery notes etc) insert 2 if Total must print but not selling prices. Leave blank if not required.

194.  [*A*] Enter 1 to Always syncronise dates with terminal number 1 does not allow back-dating (Important:- If using at Start of each day you must on terminal one go to the MAIN MENU)

195.  Not Used !

196.  [STA-P] Enter 1 if you are using a laser printer or A4 stationery that is pre-printed with company details - Option in .Net version now available also (TSE truck spares)

197.  Enter <1> if default selling price is used from last sale made to a debtor - remember stk-par file - field 60 (line 61) must be 1024 or > or this would not worK - consult the programmer.

198.  Enter an Numeric Access code (must be numbers) needed for selling an item not in stock (leave blank if u need to allow minus stock) If you want to allow a specific item to go into a minus stock enter [-A next to the description of that item - Note:-Insert ** and Level access for .Net version Eg.     **7

199.  Enter <1> ONLY if you SHARING a printer on POINT Of SALE and using windows Networking (will speed up print) ** PS you have to have I.BAT running in the \programs directory or have it inserted as the program to run first in the BAT file after all the files are copied into ram drive x: - Change menu.exe or invoice.exe ONLY in the BAT file of the terminal in the \TERM directory to I.BAT

200. Enter <1> if all invoicing is spooled to email directory . . the directory \MAIL must exist on the route - CHOOSE 2 COPIES If you want to print to paper also  To have more info added to the email sent edit a file called email-i. in the programs directory

201.  [BRA] .Net> Insert Company number and drive letter or network mapping for each company Eg: 1=C 2=F 3=\\10.20.30.40\c

202. [Message] Enter All info on Print outs for cash slips Example - No refunds / No exchanges (Slash used for seperate lines)  [Very important : don't use commas in message]

203. [Message] Enter All info on Print outs for deposit slips Example - kept for 3 months only / 10% refund only (Slash) used for seperate lines)  [Very important : don't use commas in message]

204. [BRA] Enter 1 if your branch info resides on local server or if you have a high speed access link

205. [BRA] Insert the drive locations when retreiving .exp files (exported files) from branches  Eg 1*=F:\A3\ OR 3*=Y:\A15\   (If left blank; then use para 273) Use * when retrieving document from branches/HO

206. [VAT] Insert VAT RATE. Insert = and company number; if that company number have separated VAT RATE e.g. 14=1 means 14% VAT for company 1

207. [VAT] Insert 1 IF VAT IS EXCLUSIVE ON INVOICE

208. [MENU] Access Codes (4 Characters) (or use **7 for .NET version where 7 is for level 7 password) for various Documents in POS -> Set as follow 1=1234 2=3456 3=**7 etc where 1=Account Sales 2=Credit Notes 3=Cash Sales 19=Goods Receiving 13=Quotes 17=Orders from Customers 16=Lay Buys 6=Orders from Suppliers (Code must be 4 characters only) level 8 and above Access has auto access

209. [COST] Enter 1 to suppress the display of cost next to entry number in POS for all documents besides Goods Receiving

210.  [DISPLAY] Set the Point value (Size) of each Column in the POS display of items (Listview) Eg 0=100 1=10 2=100 3=150 4=1000 (This will set the entry number as 100 ; cost 10 ; PLU as 100 and Description as 1000 points)   0=Entry  1=Cost  2=Vat  3=PLU  4=Description  5=Units  6=Price  7=Disc%  8=Disc Value  9=Total  10=Size/Serial No.  11=Other Info  12=Grid(Size)/BIN Location

211.    [DRAW] INSERT 1 OR 2 IF CASH DRAWER IS ATTACHED TO PRINTER DIRECTLY (1=LPT1 2=LPT2) in .Net POS

212.   [STA] INSERT 1 TO USE LOGO-A4.JPG from \PROGRAMS directory on A4 paper -- add a C in here if you dont want a preview of document - also a C on it's own will disable printpreview. Add LOGO to use another logo based on company number e.g. LOGO-1.JPG for company 1

213.   [DRIVE] Insert what Drive Letter is DOS programs shelled from (if left empty will use installed drive)

214.  [STA] Insert 2 if custom stationery like Martin's tyres is used 3 if Golden/Motovac 4 CompuByte Stationery (AutoZone) 5 BK Electrical 6 Wheels 7 Fliknik- Zim

215.   [STA] Insert which printer name [PORT] to print to and the documents to print to this printer Eg: USB001=CASH CRC INVOICE/USB002=GRN CRD (NB CRC cash credit notes CRD account credit notes) - These are all the document types CAS CRC INV CRD REC GRN DEB QUO ORD PRO DEP PAI STA REM

216.  [STA] Insert which documents must print on what type of stationery Eg: SLIP=CASH DEP CRC /A4=GRN INVOICE CRD  (NB CRC cash credit notes CRD account credit notes) If you're using custom stationary (parameter 215; Insert C=) - These are all the document types CAS CRC INV CRD REC GRN DEB QUO ORD PRO DEP PAI STA REM

217.   [STA] If Second copy is to be printed to another printer insert info here Eg: LPT2:=CASH CRC INVOICE/LPT3:=GRN CRD (NB CRC cash credit notes CRD account credit notes)

218.  [MENU] Insert the Operator numbers / (slash) and  menu items number they not allowed to Access : Eg: 4/3 4/6  this will not allow operator 4 to use menu items 3(refunds) or 6(GoodsReceiving)   - Menu Items are 1=Cash Sales 2=Account Sales 3=Refunds 4=LayBuys 5=Quotations 6= Goods Receieving 7= Goods Returning Suppliers 8=Order with Supplier 9=Order from Customer 10=Credits Debtors

219.  [SYS] Insert Drive Letter where Spares Catalogue is kept (files spares/cars/models/sections) - if no drive is inserted will not use catalogue

220. [DRIVE] Insert all the commands seperated by | to use when program starts up - Eg:  NET USE F: /D /Y|NET USE F \\10.0.0.1\C /Y|

221.   [BRA] Insert what Debtors Account number is for which BRANCH Eg 1=11 2=12 3=13 where 1=branch one and 11=account eleven.. etc

222.  [BRA] Insert what Creditors(GRN) Account number is for which BRANCH Eg 1=3 2=4 3=6 where 1=branch one and 3=Crd's account three.. etc

223.  [LAB] Insert 1 to disable LABLE printing as default

224. [STA] Insert no of default copies needed for different documents. Insert 3 characters of document followed by equal and no of copies. Eg: INV=2/CAS=1/DEP=3/GRN=2/QUO=0/BRA=0C. Insert a C if no prompt required - BRA is for Invoices to Branches

225.  [TAKE] Size of Graphic in Main MENU valid value from 1 to 9

226. [TAKE] Size of Graphic in Display of Items in TakeAway Business (Must be inserted to display menu items on right arrow)

227.  Insert 1 to suppress CTRL key to use salesperson for scanners that uses ctrl as a prefixafter a scan

228. [TAKE] Insert the default Group Number to use when displaying images(pictures) when using the right arrow after setting parameter 226

229. [DOC] Insert Access Code to change document type using [F4] key when items are already listed - Note:-Insert ** and Level access for .Net version Eg.     **7

230. [ACC] Insert Access Code to change Account Number when items are already listed - Note:-Insert ** and Level access for .Net version Eg.     **7

231.   [ACC] Insert Access Code to Open or Edit Cash Database Account Number or view any Account Details (Dr's & Cash) - Note:-Insert ** and Level access for .Net version Eg.     **8

232.  [ACC] Insert Access Code to view any Account Details (Dr'/Cr's and CAsh ) - Note:-Insert ** and Level access for .Net version Eg.     **9 -> If you don't want to display the account details on main pos screen add ND to password

233.  [MENU] Insert which Menu Item is the default items for POS Example 2 for Account Sales 3 CasH Refunds 5 Quotes 6 Goods Receiving 7 Goods Returning 8 Order with Supplier 9 Order from Customer 10 CreditNote Dr's

234. [SLIPS] Insert 1 to convert this terminal to retrieve sales orders (Proformas) and convert to Cash Sales (used in spareslink outlets Eg A&M Spares)

235.  [GRN] Insert 1 to ONLY reduce orders placed with suppliers (Purchases) if the original order (supplier order) is retrieved otherwise don't update

236. [STA] Insert the LPT and port numbers where dot matrix printers are installed (for using direct print ) Eg LPT1 LPT3     (please note para 215 must also have the port specified)

237.  [EMAIL] Insert 1 to only use sendmail for sending emails

238. [MENU] Access code for Menu Items (TOP) - Insert as Menu Horizontal Location slash Vertical location = password seperated by slashes Eg: 1-2=7861/2-2=7862/4-0=78634/**10  Will prompt for passwords for Doing (Day End) and For making (Receipts for Creditors) and (Menu CompuByte POS)  - Note:-Insert ** and Level access for .Net version Eg.     **10

239. Insert 1 if you have old bar codes from PARADOX (Delphi) - used in HugoBoss / Dunhill / Grays Stores

240. Insert 1 if you want All companies(Branches) to be displayed on Main Log on screen (Zaki ZaksMalone - Bossalino)

241.  Insert 1 if you want on Cash Slip Print Out second line -  PLU : Quantity | Price | Price After Discount

242. Insert 1 to have Vista style logos for menu selection (No eyes in pictures - MiddleEast Clients)

243. [STOCK] Use with caution --> Insert which company number will all stock be deleted from (only to be used if you sharing stock accross all companies one location)"

244. [WEBCAM] Insert 1 if you have a web cam connected and want to continues view the web cam in the POS screen - If you intend recording you will need a fast processor !!

245. [BARCODE] Insert 1 if NO bar code on cash slip is to be printed and suppress reverse print on cash slip.

246. [Message] Enter All info on Print outs for ACCOUNT SALES - No refunds / No exchanges (Slash used for seperate lines)  [Very important : don't use commas in message]

247. [Message] Enter All info on Print outs for QUOTATIONS - VALID 3 MONTHS (Slash used for seperate lines)  [Very important : don't use commas in message]

248. [Message] Enter All info on Print outs for SALES ORDERS -  Must be collected within 7 Days / 15% cancellation fee (Slash used for seperate lines)  [Very important : don't use commas in message]

249. [BACKUP] Insert Drive Letter (Flash Drive) if single user or the Drive where continues backup's (Synchronization) must be made to Eg: E

250. [LOSTSALES] Insert 1 to not create a Lost Sale entry in \programs\lostsales.csv when ever a a stock level reaches zero or less

251.   [REP] Insert 1 to ensure rep (Salesperson) is always focused and a number inserted

252.  [LAB] Insert 1 if Lables to be printed for Branch Accounts <BRA - Invoicing (Hugo/Dunhill/Grays)

253.  [STK-] Insert the company number and stock dimension number to use Eg. 0=1 / 1=2 / 2=1 - Where 0 is the company number and 1 is the stock dimension number (1=default) (2=sizing) (3=takeways) to use - Very Important do not insert anything in this parameter if you don't have different stock dimensions for various companies - On setup of the program the default stock dimensions are used ! ! ! 

254. [MENU] Insert which operator is not allowed to use menu strip on top of POS form Eg. 2/4/7   this will not allow operators two four and seven.

255.  [SEARCH] Insert 1 if you dont want an immediate search on PLU code but only on pressing Enter or the + (Plus) - Used by some Motospares outlets

256. [SEARCH] Begin Search on how many characters inserted (Leave blank for 3+)

257.  [BRA] Insert the time interval in minutes for checking and sending stock information to other branches or zero or empty to disable

258. [BRA] Insert the network mapping of other branches where the stock information will be sent to; separated by '='   e.g. \\5.10.20.30\abc=\\5.40.50.60\def

259. Insert operator numbers who are allowed to view Cost in stock analysis separated by /  e.g. 1/2/3

260. [BRA] Insert the time interval in minutes for transferring data to head office and the head office drive (insert '-' and a space if no drive is used) separated by '/' and the network mapping of the head office e.g.   30/Z \\5.10.20.30\c   means 30 minutes and drive Z and map to \\5.10.20.30\c or    30/- \\5.10.20.30\c   for mapping without drive letter

261.  [BRA] Insert the time interval in minutes for receiving data at head office and the branch companies (each separated by '=') separated by '/'. Insert also REC=Drive letter if you are using different data drive  e.g.  30/2=3=4 REC=C   means 30 minutes and company 1; 2 and 3 to be checked and branch data reside in drive C:

262. Insert Access codes for all Reports from main menu in format Eg. R0=**7 / R1=**2  the first items R0 will restrict all reports the second items will restrict only the first report which is laybuys and a level 2 and above is required. Leave empty to default all to level 7 and above

263. Insert Access codes for all Tools from main menu in format Eg. T0=**7 / T1=**2  the first items T0 will restrict all Tools the second items will restrict only the first Tool which is Update Stock Field and a level 2 and above is required. Leave empty to default all to level 7 and above

264. Insert 1 to use unlimited number of groups. Please note that you can't use the DOS version of this software if the group is > 500

265. Insert 1 to use the employees functionality

266. [WEBCAM] Insert video source number (if you have more than one camera installed) for main webcam and cash drawer webcam separated by "/" e.g. 0/1

267. [WEBCAM] Insert 1 to enable cash monitoring using webcam

268. [FONT] Insert the font size for the item list or empty for default

269. [ROLL] Ensure Rolls exists in cash and account sales for material stores (example MOOSA)

270. [TERM] Insert 1 to use terminal number when logoff (BOBS)

271.   Insert access code for any document that has zero value or use for example **7 for level 7 password

272.  Insert 1 for airport stores example HUGO BOSS and DANIEL (special facility for Passport and Airline information)

273.  [BRA] Insert the IP and path for default export file location eg. \\5.20.30.40\c   at the head office PC insert \EXPORTS. Use * when retrieving document from branches/HO

274. Insert 1 to group by Group and Category or 2 to group by Group and Description in Stock Analysis. Add @ to use the non graph version (example BOBS)

275.  [BRA] Insert company numbers where inter-branch transfer can be viewable on sales/order analysis and graph. E.g at head office you will just insert 1 here if your head office company is 1

276. Insert 1 for Portugese Cash Slip

277.  Insert 1 to disable opening New Stock Item; 2 to disable editting stock items or both

278. [BRA]Insert 1 to disable editting of good received note via exports from Head Office

279. Insert 1 to hide Discount and Usage of Minus in View Multiple Terminals and Sales Analysis

280. Insert 1 if no cost prices should be displayed in invoices to branches; only selling prices will be displayed (only for cash slip). Insert 2 for cash slip and A4

281.  Insert 1 to filter PLU using ' and ; (like spare shop). If this parameter is set; filtering on PLU in search is further enhanced when a semicolon (;) is used after plu code is inserted to get an exact match and if a single quote (') is used then the search will only be with exact matching numbers and alphabets after plu

282. Insert 1 if you don't need auto PLU code in sales [Spare-shop]

283. Insert 1 if you don't need the BIN Location prompt; use Tools instead

284. Insert software code

285. Insert 1 if you open on Saturday; 2 if you open on Saturday and Sunday; 3 if you close on Saturday and Sunday

286. Insert 1 if you want a window to appear on pressing * on units prompt that will display a quick stock analysis

287. Insert 1 if you are using OpenOffice

288. Insert 1 to allow changing of costs and selling prices without access code when retrieving orders; 2 to allow changing costs and selling prices as well as units [will not bring up unit informations]

289. Insert characters before supplier order number (eg. for motovac Namibia)

290. [DISPLAY] Insert the number of each column and its width (or 0 to suppress) in searching; each column separated by /. E.g. 6=100/7=100/9=0 will set the column width of Nett Price and Price to 100 and will supress the Cost Code column.    1=Group; 2=Code; 3=PLU; 4=Description; 5=Stock; 6=Nett Price; 7=Price; 8=Discount; 9=Cost Coded; 10=Sales Order; 11=Purchase Order; 12=BIN Location

291.  [FONT] Insert the font size for the search list or empty for default

292. Insert 1 to supress markup and selling price prompt in Supplier order

293. [Message] Enter All info on Print outs for cash refund Example - Customer Details / Telephone (Slash used for seperate lines)  [Very important : don't use commas in message]

294. [DEBTOR]Insert trigger message percentage for debtors' credit limit

295. Insert 1 not to use Good Receiving with Exports currency calculation and delivery costings.

296. Insert operator numbers who are allowed to view stock analysis separated by /  e.g. 1/2/3

297. Insert 1 to supress Before Discount in the cash slip

298. Insert 1 to supress old DOS indexes (Use with store that has many duplicate indexes)

299. Insert 1 to print Debtors outstanding Balance on Invoices/Credit notes and Receipts (Won’t work on custom stationery)

300. Interval to check Appointments (Must be higher than 29 Eg 30 60 90)

301.  Insert which Operator numbers are not allowed to use F12 functionality and what functions from info base Eg. 2/3/=5/3 -> this entry will then disallow operators 2 and 3 from using things to do(5) and appointments(3): List of items 1 Messages; 2=Contact Details; 3=Appointments; 4=Important Notes; 5=Things to Do; 6=Memo; 7=Special Deals

302. Insert 1 if you doing manufacturing of items and supplying parts for that item

303. Insert the IP address of the terminal on the local area  network where data is received and synchronize to C drive with server information; time interval and company numbers  to send data Example 10.0.0.30/1 =1/2/3/4  (every 1 minute). Make sure that the terminal receiving the data has a drive c shared as c and is NOT THE SERVER

304. Insert the time interval to receive data on your C drive and update the company files on C drive and company numbers Example:  1=1/2/3/4

305. Insert the IP address of the terminal on the local area  network or DRIVE letter where a backup must be done based on day of the week (odd / even) and on each Friday ; Example 10.0.0.30/10  (every 10 minute). Make sure that the terminal receiving the data has drive c shared as c

306. Insert the Default salesperson for operator [OperatorNo]=[Salesperson] separated by / e.g. 1=2/3=4 means operator 1 will have default salesperson 2; operator 3 with default 4

307. ENTER Access Code used to Disallow Selling restricted item (if not set default to 10) - Note:-Insert ** and Level access for .Net version Eg.     **8

308. [BRA] Insert the time interval in minutes for receiving export files and the branch companies separated by '/' e.g.  30/3    means 30 minutes and company 3 to be received (you can separate each company with "=" if you are using the same terminal for different companies). You must also set parameter 273 for the export directory. Please ensure that at head office; you have inserted next to the account for the branch <BRA [B:2 [A:5 (where 2 is the company number for the branch and 5 is the creditor account number used at the branch to a GRN)

309. Insert 1 to store interbranch invoices to flash disk root directory; also specify your flash disk drive to suppress prompt  Eg.  1 E  (to enable and use drive E:)

310.  Enter an Access code for forwarded or backdated date (or default to level 10) .Note:-Insert ** and Level access for .Net version Eg. **7  Please view your access code usage items in RED will indicate back or forward dated terminal

311.    Insert 1 if your terminal is used by multiple operators - this when set will auto log off after every sale

312.   [STA] Insert 1 if your Thermal printer is using another driver (less 5 characters) - so the slip will be smaller (less characters) (Albaik-non specific printers)

313.   Insert 1 if you need to reduce backorders based on orders when doing GRN - must match supplier order (Motovac)

314.  Insert 1 if you need to check items on the sales order when converting to sales. Put in also the .NET access code (**7 for level 7) or it will default to level 7 - This is useful if you making sales orders and converting to Cash / Account Sales and parameter 233 and parameter 234

315.   [ROLLS] Insert 1 to use cut rolls if you are a curtaining or material store that sells full rolls and cut rolls ; so the system will auto create a code for and material sold (cut) from stock roles. Please note parameter 126 must also be set to 1 (Eg.Moosas/Hifz Curtaining)

316.  [EXP] Insert 1 to use Old DOS Export files. The file will be in the A folders

317.   [PRINT/FLORIST] Insert the group number whose codes you dont want to print on Invoices and Cash Slips Eg:1 ; used in Florist type outlets

318.  [DAY] Insert 1 to display a Day End Button below the company name ; used when Top Menu Items are suppressed for operators ; also parameter 238 can be set for password ; Eg in parameter 238 you can insert 1-2=**3 -> This will set access level for the Day end to 3. You can also set parameter 254 restricting the operators from the Main Menu items.

319.  [BRA] Insert 1 to explicately allow extraction of the data files for the company that you currently in - Caution only to be used if server is not at default location Eg: Belchinni Shoes.

320. If you need to insert the date and confirm the value and vat of each document inserted then you would insert a 1 in this parameter ; use with caution and to be used mostly by accountants who do batch processing of documents "

321.   [QUA] Insert 1 to not allow any decimal values - Please set this parameter if you dont sell any items in .5 or 2.5 etc units (Quantity) - however if in special parameters you have [AD that item could be sold in a decimal quantity"

322.  Insert 1 if On Water is used (Motovac)

323.  Insert the fixed level of Access code required to Access <BRA Accounts Eg:4

324. Insert 1 to not backup storage of cash sale slips (This will decrease the time doing backups to flash drive)

325.  Insert 1 if you want to have another line on A4 print  on all documents (Invoice Cash Sales etc) that will print long descriptions - used by TYRE-RACK franchises | Insert 2 to print long PLU code (Kohinoor)

326. Insert 1 if you need to sort items on the document before printing according to PLU (part numbers) OR insert 2 to sort by value of partnumber only - 3 sort by computer code (Eg:1-1) - 4 Sort by Description - 5 sort by BIN location. (TSE Big Max)

327.  Insert the Access level for accessing any database cash account with second selling price [2 Example:4

328. Insert the Access level for accessing any database cash account with second selling price [3 Example:5

329. Insert 1 if LayBuys are to be taken off stock only when laybuy is fully paid (used mostly in furniture stores) Please ensure that if you using this parameter then set it as 1 for all terminals ! ! ! - Also note you can't set this parameter to 1 if you already have laybuys that deleted stock when laybuy were made. Use with CAUTION - consult programmer if you not sure ! ! !

330. Insert the percentage value of Laybuy to be retained if not collected within specified days ; will use 10 if not set.

331.   Insert Port number to use cash slips for Zimbabwe (specialized) - set printer to slip and thermal only use if you have Zim fiscalised printers

332.  Insert Access code lever for total disabling of changing selling prices (Mussa wholesalers) - not allowed higher - Please note also set parameter 27 for lower Eg. **7

333.  Insert 1 for disallowing decimal units insertions in quantity sold (Mussa wholesalers)

334. Insert 1 not to view document number in transactions file Cash Sale and Debtors

335.  Insert 1 to view stock items sold in transaction file Cash Sale and Debtors

336. Insert the number of database (cash and lay-buy) accounts after which no auto memory search is done - if this parameter is left blank it will assume the value of 250

337.  Insert 1 to use selling price two on lables only for bin location (Impex)

338. Insert 1 to hide stock Analysis from main screen - Enter 2 to hide stock analysis/STOCK history and right click on list

339. insert 1 to enable DOS menus

340. Screen Saver : Insert time interval in seconds to begin slide show followed by (Slash) time interval of transition from one slide to another followed by (Slash) directory where the pictures are located (if no directory is inserted \jpegs from data drive will be used) - Example of : 600/1200/jpegs2

341.  Insert 1 to enable one line printing on cash slips only description and price - use red for bulk quantities .(dot) in PLU (Laxmi supermarket)

342. Insert 1 to disable all storage of sales info for Account 1 - used is supermarkets with high turnover Laxmi/muhammed mussa

343. Loyaly Program :- Insert the percentage of cash sales that will be the value of one point (example 1% of sales then insert a 1 here)

344. Loyaty Program :- What is the value of 1 point (example 0.50 cents than insert 0.50)

345. Enter 1 to disable the use of minus to delete any item in CASH SALES - used in supermarkets (LAXMI)

346. Enter 1 to disable viewing of cost in ViewSales - Multiple terminals by date (LAXMI)

347. Enter 1 to insert cost value when inserting plus (non stock) items into POS system

348. Enter 1 to not print  ** DO not Supply etc on re-printed documents (BK Electrical)

349. Dashboard password

350. Enter and Access Level code for Clearing Form in Point of Sale Example **8 or **9  - If set it will not allow clearing of a fom without and Access code and if an access code is used it will be logged.

351.   Enter BPN Number (used for ZIM fiscalised printers Eg FlikNik)

352.  Enter 1 to always insert an account number at cash sales (Boogaloose/shesha)

353.  Enter 1 to default choice to Use Debtors in Quotes/Sales Orders - Also default to account sales on pressing f4 (Ismial Cassim & Sons)

354. Enter 1 to disable the f5 key (inserting quantity in fast mode) Cascade Chemicles / B-Clean

355.  Enter 1 to disable cash audit report

356. Enter the Operator number that is not allowed to insert cost and selling prices in goods receiving (Cascade Chemicles)

357.  Enter 1 to remove Exports button from top right of screen.

358. Enter maximum percentage reduction of selling price (AlCapone)

359. [Shoebox] Enter 1 to disable use of multiple discount structures from special parameters use group only using the formulae Example : //12=50 //6=25 //2=10


 

 

 

 

CREATING YOUR OWN STATIONARY LOGO:

 

Click on Start Menu on your computer-->All Program --> Accessories and click on Paint. Then design your very own LOGO of your choice. Click on File --> then click Save As. And on the File name save it as F:\programs\LOGO-s.JPG and click save. Only when you’re saving this file to your F: drive to your server. But if you only have one machine or your doing this on your server direct, you'll change F:\ to C:\ if your programs are on C: e.g. C:\programs\LOGO-s.JPG

Please logo-s is for slips on USB printers only and parameters 4 must have a @ in it. For thermal printers you have to use the logo download utilities on the driver disk's of the printer. . .

Save the file as logo-1.jpg (if you using many companies) or logo-a4.jpg if you want a logo also on A4 Paper ; parameter 212 must be set.

 

The first thing that you'll need to do is to design your LOGO(Check the steps on how to design your own LOGO)

Make sure the logo is black and white and is saved as a .bmp file (smallest)

-Connect your SLIP printer to your machine using the proper cable(The cables you'll find them in the shipping box) and power-on the printer
-Install the correct driver version for the printer => Insert the driver's disc into the DVD/CD-ROM drive --> Double-Click on My Computer --> then right-click on DVD/CD-ROM Drive(D: ) click Open.
Double-Click the folder for the driver--> then double-click the setup.exe file. Then your installation will begin, click next to agree installation--> select the LPT1 port if your printer is connected on LPT1. Then finish installation.

Click on Start then click on Printers and Faxes on the Start Menu.
You'll find your printer icon on that window, then right-click on it and click properties. Then click on Print Test Page, to test your printer if it's working.

Then open the Image Tool Downloader.exe file (To get this file normally you go to printer utility folder and double-click then double-click on Printer Background image)

Double-click the Image Tool.exe file. A window screen will appear on your desktop. -->Then Choose your printer-version --> Port Settings choose LPT on interface settings and port is LPT1 if connected to LPT1.

Then click Open File -->choose your LOGO file the click download, a prompt will appear "All logo files are downloaded in the NV memory of the POS printer then click yes and Exit.

Then open CompuByte program, Do a sale and print your slip. Your LOGO will appear on your slip.


 

UPDATE INFORMATION

 

Changes made up to 10 Feb 2015

 

You can now discount multiple items within a specific group by edited the group description and adding //(quantity)=(percentage discount) and example of this is bye 2 get 10% discount by 6 get 20% discount by 12 get 30% discount; to do this all you need to do is edit the description of the groups and next to it add //2=10 //6=20 //12=30. You can insert NOGD in a stock items special parameter to disable discount.

 

You can also set parameter 359 to 1 which will disable discount of multiple items in special parameters and use only discounts set in groups. When using discount of multiple items in special parameters you use the same formula as above

 

Changes made up to 20 December 2014

 

In datagrid you can now remove columns from the grid for better formatting of reports.

 

In Stock Analysis you can now view items on laybuy that have not been taken out yet - very helpful when replenishing stock and not losing a sale.

 

 

Changes made up to 8 November 2014

 

Introduced parameter 358 - You can now enter a maximum percentage that the selling price can be reduced by. (Alcapone stores)

 

Cash Draw now opens on Paid Outs - also cash paid outs reflected on Cash Till Analysis <

 

Changes made up to 29 September 2014

 

Restore button introduced on login screen - Use the restore button to restore login info or system files like passswords / operators etc

 

Now if you insert a equal sign (=) at the PLU input you get a drop down menu - you can right click in the drop down box and insert comments which can be used anytime you press the equal key (=) - These comments can be anything like Thank You ! Please visit our website at www.786.co.za etc - Our newest client Ahmeds Textilles uses this to insert sewing/installation instructions - they insert things like booking/sew/sent sew etc. You can even insert most commmon look up PLU codes or searches into the lines Example : Thermal Printer [1-3 or even just [Thermal+printers (As long as you open a square bracket and then insert the PLU code or search characters)

 

 

Changes made up to 19 September 2014

 

Now in special parameters you can insert [MD 5 and the program will allow a maximum discount up to 5 percent and not more (you can insert any value after [MD) - You can also fix a discount by inserting [fD 5

 

 

Changes made up to 13 September 2014

 

Now all document emails will also have a document pdf file attached.

 

 

Changes made up to 31 August 2014

 

Introduced parameter 357 to remove Exports button from top right of screen.

 

Changes made up to 26 August 2014

 

Introduced parameter 356 - You can now define an operator to do goods receiving but not having the option to change cost or selling price.

 

Changes made up to 12 August 2014

 

Introduced Slip Management for large supermarkets/Spares shops etc (Parameter 87) - When you do a cash slip the info of the cash slip is sent to a centralised point where money is collected or just checked.

 

Changes made up to 24 June 2014

 

Introduced Cash Sale Audit Reports for large supermarkets/wholesalers using fiscalized printers (Zimbabwe) - From Main Menu choose Sales Anlysis then right arrow to see Cash Sales Audit.

 

 

Changes made up to 26 April 2014

 

Introduced revolving credit (scheduled payments) - You can now insert in Maximum Terms M6 or M12 etc in debtors form to do revolving credit on an account - Some clients are even using M1 to schedule a payment for a particular date.

 

 

Changes made up to 04 April 2014

 

Parameter 351 introduced - For Fiscal printer Zimbabwe BPN number

 

Parameter 352 introduced - Force account to be inserted for cash sales (Boogaloose & Shesha)

 

Changes made up to 26 Feb 2014

 

You can now set parameter 350 with and access level to ask for password when closing the point of Sale form either by pressing the X clearing form or logging off . . will also log this in the access usage file . . .

 

 

Changes made up to 24 November 2013

 

Parameter 93 has option 4 for rounding of end of document totals to 10c Example 12.98 will be 12.90

 

 

Changes made up to 15 November 2013

 

Now online support available from within CompuByte (from Login Screen)

 

Parameter 184 now available - you can suppress cards cheques etc in payment method

 

 

Changes made up to 15 October 2013

 

Now full cloud backup using the dashboard to external FTP site on Hetzner servers - If you do have the dashboard installed please call CompuByte for an account number exclusive to your company.

 

Changes made up to 23 August 2013

 

Now you can have more pricing structures (Selling prices) - BY inserting <A=(price) or <B=(price) or <C=(price) in special parameters you can use that price linked to a customer or debtors who has next to their name <A etc. If set for branches you can set different price structures for the branches to.

 

 

Changes made up to 26 June 2013

 

The all new CompuByte Dashboard introduced as a seperate integrated module visit www.CompuByte.co.za/dash

 

 

Changes made up to 16 May 2013

 

Parameter introduced

 

348 - Enter 1 to not print ** DO not Supply etc on re-printed documents (BK Electrical)

 

Also introduce In special parameters we now introduced quantity discounts based on purchases of multiple items of the same price. Specially for shoe stores where if you sell one pair you get the next pair at a discount - Example you have a size matrix in special parameters that is like this [SM:6/7/8/9] //6=50 //2=25 - Now by inserting //6=50 the program will auto discount all the items to 50% if up to six shoes are purchases the //2=25 will auto discount to 25% if two items are bought.  Please note that you have to insert // (Two slashes) and quantity equals discount in all the items that you want to give group discounts for.

 

Changes made up to 30 April 2013

 

Parameters introduced

 

347 - Enter 1 to insert cost value when inserting plus (non stock) items into POS system

 

Changes made up to 19 April 2013

 

Paramaters introduced

 

345 -  Enter 1 to disable the use of minus to delete any item in CASH SALES - used in supermarkets (LAXMI)

346 -  Enter 1 to disable viewing of cost in ViewSales - Multiple terminals by date (LAXMI)

 

Changes made up to 10 April 2013

 

Please take note of our new telephone numbers :+27 11 791 3763 or +27 11 791 5063

 

Now when using the sizing option if on cash/account sales you sell an item that is not in the size grid the program will warn you of stock going into negative values.

 

Changes made up to 27 September 2012

 

A few customers selling on account (Account Sales) requested the option for multiple email addresses (or for long email addresses); you can now click on Extended Emails when editing a debtors account and insert emails in there - make sure you if you using more than one email address you seperate the emails addresses with a semi-colon.

 

Changes made up to 13 September 2012

 

Now by setting parameter 30 with an access code for selling below a specific margin (Example **7 in parameter 30) - you have an added security check for not allowing any item to be be sold below your preset profit margins even if you have set the selling price to below cost - You can however insert next to the description /BC if you really need to selll an item below cost.

 

Thanks to Americana Hardware we now have the facility to allow multi-level discounts when making payments to creditors. Example of this - In the discount input box when taking a discount just enter -10-5-2.5 this will auto calculate the discount as less 10% less 5% less 2.5%

 

Changes made up to 19 August 2012

 

Parameters introduced

 

Parameter 341 - Enable 1 line printing for supermarkets

 

Parameter 342 - Disable storing of account 1(Cash Sales) account history - also for supermarkets.

 

Now CompuByte has a loyalty program like most supermarkets/stores build in - All you have to do is set parameter 343 and 344 and when you doing cash sales you choose the database customers option. If you need to disable any cash account from getting loyalty points just insert [NP next to the name of the account. You can also put [NP in the special parameters to disable points for a particular product.

 

Changes made up to 17 June 2012

 

if accidently (by power surge etc) a stock group is lost; you can now recover the whole group from within the CompuBye program.

 

Changes made up to 12 APril 2012

 

Introduced in Tools - Move stock codes - This allows you to quickly move a code from one

group into another - please use with extreme caution as history moves over but in reports

if an old code was sold/purchased this will now appear as a black code as a new location has been

set for it.

 

Introduced a screen saver for those clients who have pictures of their stock items ; these can

now be displayed after a set interval - just set parameter 340 to the required intervals to display

pictures.

 

Many clients are now using our F12 key to manage all their personal appointments/messages etc -

Now by pressing F12 you can also arm your computer - by choosing 8 - If anyone moves the mouse the

ALARM will trigger off and a video will begin to record if you have a web cam atttached.

 

 

Changes made up to 20 March 2012

 

Many of out clients have complained to us about the stock print outs being very complicated;

so we decided to just have one RED BUTTON on the stock reports menu which says "

Quick Stock Print". We serve to simplify your needs.

 

 

Changes made up to 15 March 2012

 

Added bin locations to be printed on a4 stationery.

 

Disabled Menu Dos and Integrated Programs - can enable by setting parameter 339 to 1

 

 

Changes made up to 09 Feb 2012

 

Introduced linking codes to a single product using [LQ= in special parameters.

 

Lets assume you assemble a computer which has stock items from your current stock file.

 

So when you invoice the computer all the stock items used in the assembly are auto listed when the computer code 1-1 is wrung up.

 

I will give you an example:-

 

The Computer code is 1-1

The Computer case is code 2-1 price is R500

The Computer motherboard is code 2-2 price is R1000

The Computer memory is code 3-1 and you use two memory modules ; price of each module is R250

The computer Hard Drive is code 4-1 price is R850.00

 

Now if you insert the following in special parameters in Computer code 1-1

[LQ=2-1X1>500/2-2X1>1000/3-1X2X250/4-1X1>850]

 

Once the formulae above is inserted into the special parameters in stock code 1-1;

on invoicing the system will auto insert the rest of the items listed for the assembly,

 

 

The above can be also used in creating a hamper of products etc.

 

Changes made up to 20 Jan 2012

 

Completed fiscalized printing for zimbabwe

 

Changes made up to 15 Nov 2011

 

Using paramter 79 you can now name the branches to be viewed in stock sizing analysis

 

Changes made up to 07 Nov 2011

 

Parameter 338 introduced to disable stock analysis on main screen

 

Changes made up to 27 July 2011

 

Now under reports menu and choosing top sellers ; you get top sellers movement sub menu ; this top sellers movement allows you to see what was purchased ; sold and what is the balance of the stock ; you can also customise this report.

 

Changes made up to 27 May 2011

 

Parameter 337 introduced to allow bin locations to be used on Lables (Impex) - Will populate the second selling price with bin location only on label print.

 

Changes made up to 17 May 2011

 

Fixed locking bug in Database when using T (Temporary database) on ending document.

 

Changes made up to 25 April 2011.

 

Sending data to head office from branches has been futher streamlined you can now choose not to send stock history files or choose only to send analysis files etc. Speeds of sending also improved.

 

 

Changes made up to 13 April 2011.

 

You now have the option to re-use lay-buys that have been taken ; In lay-buy reports click on re-use lay-buys to activate the functionality. At month end aging it will auto re-use lay-buys.

 

Better and faster opening of CompuByte and better searching for database(Lay-Buy) customers.

 

 

Changes made up to 23 March 2011.

 

If you using the Cash Book you can now have expense accounts in the Creditors module; if you have creditor such as a landlord who you pay rentals to then you can next to the name of the creditor have a less than sign and EXP: next to it with the account number corresponding to the bank expense account number. Example : Creditor name is Brand Properties and the expense account number is 11 then you will insert in the creditors name:-

            Brand Properties <EXP:11

 

Now when you transfer data to head office ; we have made this process faster.

 

 

Changes made up to 8 March 2011.

 

 

Analyzing and ordering stock is a very important part of any successful business and we have worked extremely hard on coding a world’s best standard for ordering using weekly cycles of sales and purchases. We urge you to try out the system by choosing stock reports and then choosing the groups and then the months to analyze then click on prepare order ; In this latest update we now have included a top seller list so you can better understand the functionalities of the software and better analyze your stock movement.

 

If you a service contracted client feel free to book a session with us to better understand this very important update

 

 

Changes made up to 25 February 2011

 

Parameters Introduced

 

334 - Insert 1 NOT to view document number in transactions file Cash Sale and Debtors

 

335 - Insert 1 to view stock items sold in transaction file Cash Sale and Debtors

 

 

Changes made up to 07 February 2011

 

Parameters Introduced

 

331 - For Zimbabwe fiscalized printers

 

332 - By inserting an access code level here you will disable changing of selling prices to a higher price see also parameter 27

 

333 - By inserting a 1 her you will disallow insertions of decimal units into quantity sold

 

 

Changes made up to 06 October 2010

 

Parameter 330 introduced to change the default 10% retaining when LayBuy is not collected.

 

 

Changes made up to 28 September 2010

 

Parameter 329 introduced for furniture store :- Insert 1 if LayBuys are to be taken off stock only when laybuy is fully paid (used mostly in furniture stores) Please ensure that if you using this parameter then set it as 1 for all terminals ! ! ! - Also note you can't set this parameter to 1 if you already have laybuys that deleted stock when laybuy were made. Use with CAUTION - consult programmer if you not sure ! ! !

 

 

Changes made up to 06 September 2010

 

Parameter 327 and 328 introduced which will allow setting of fix password level access to access any database CASH account that has selling prices two and three ie: [2 [3  (Impex Yusuf)

 

Changes made up to 04 August 2010

 

Parameter 326 introduced - Insert 1 if you need to sort items on the document before printing according to PLU (part numbers) OR insert 2 to sort by value of partnumber only - 3 sort by computer code (Eg:1-1) - 4 Sort by Description - 5 sort by BIN location. (TSE Big Max)

 

 

Changes made up to 26 July 2010

 

Better handling of change introduced at Cash Document ending.

 

Changes made up to 16 July 2010

 

Pararmeter 325 introduced to add an extra line on A4 Documents for very long descriptions - used by Tyre-Rack Franchises

 

Changes made up to 23 September 2009

 

Parameter 324 introduced to reduce backup time; by setting this parameter to 1 cash slips storage files wont be copied over to backup drive.

 

Changes made up to 15 September 2009

 

Parameter 323 introduced to allow an Access code (fixed level) for inter branch Account sales i.e any Accounts that have a <BRA next to it.

 

 

Changes made up to 14 July 2007

 

Now in goods receiving you can use a minus next to cost and then the percentage if you getting line discounts from creditors - Example 100-10 will auto calculate to 90.00

 

 

Changes made up to 01 July 2007

 

 

If you place [VE next to a branch Account; you will then able to charge VAT exclusively to that Branch - used where branch sales are done at cost and where next to account you have <BRA ; but VAT is charges exclusively and your system is set up for VAT being inclusive; Please note if you use [E then the branch is exempted from VAT.

 

 

Changes made up to 29 June 2006

 

You can now also view total cost on any document in coded form just above the large total on main processing screen. Code is within <  >(bracket)

 

Changes made up to 05 May 2009

 

We had a request for Impex in Botswana that sometimes in their stores they needed to restrict a unit item (quantity sold) to exclude a decimal value; that is:- not allow a value like .1 etc ; we have introduced parameter 321 for this. It would be ideal for stores that dont sell in decimal quantities to set this value to 1.

 

 

New Parameters :-

 

319 [BRA] Insert 1 to explicately allow extraction of the data files for the company that you currently in - Caution only to be used if server is not at default location Eg: Belchinni Shoes.

 

320 If you need to insert the date and confirm the value and vat of each document inserted then you would insert a 1 in this parameter ; use with caution and to be used mostly by accountants who do batch processing of documents

 

321 [QUA] Insert 1 to not allow any decimal values - Please set this parameter if you dont sell any items in .5 or 2.5 etc units (Quantity) - however if in special parameters you have [AD that item could be sold in a decimal quantity

 

 

Changes made up to 04 April 2009

 

We welcome one of the largest truck spares and truck axil manufactures in Gauteng (TSE BigMax Spares) to our Enterprise version of the software ; we have successfully converted all their data from PAD Accounting.

 

 

New Parameters :-

 

317 [PRINT/FLORIST] Insert the group number whose codes you dont want to print on Invoices and Cash Slips Eg:1 ; used in Florist type outlets

 

318 [DAY] Insert 1 to display a Day End Button below the company name ; used when Top Menu Items are suppressed for operators ; also parameter 238 can be set for password ; Eg in parameter 238 you can insert 1-2=**3 -> This will set access level for the Day end to 3. You can also set parameter 254 restricting the operators from the Main Menu items.

 

 

 

Changes made up to 13 March 2009

 

 

Finally we have reached the peak installation base of 1000 users on the new .Net Pos software with 72% of the users having multi-user systems. We are also proud to announce that the bug reports have dropped for the month of Feb 2009 and March 2009 to zero for all installations on the installed sites with service contracts in place. We also urge users to report any undocumented bugs to us and we will for your effort reward you with a 10% discount on your current service contract for the month the bug has been reported. Please note that this bug must be as a result of normal usage and we must be able to replicate same on our test systems using the information you provided.

 

 

New Parameters :-

 

 

315 [ROLLS] Insert 1 to use cut rolls if you are a curtaining or material store that sells full rolls and cut rolls ; so the system will auto create a code for and material sold (cut) from stock roles. Please note parameter 126 must also be set to 1 (Eg.Moosas/Hifz Curtaining) -> This functionality is only enabled in curtaining and material stores that monitor cut and full rolls.

 

316 [EXP] Insert 1 to use Old DOS Export files. The file will be in the A folders  -> Some of our very old clients who begun testing the new system wants to be able to invoice out goods using the new .Net POS to their branches that still use DOS ; for them we have created this parameter so that they receive the stock still using the DOS GRN program ; please note if this is used make sure there is no more than 40 items on the invoice.

 

 

Changes made up to 13 February 2009

 

We have done a major change on how the web cams capture and RECORD ; you can now record any feed from the web cam and also enlarge or reduce the size of the screen where the camera images appear ; Many of our latest Supermarket customers (Half Price Cash & Carry) now have the feed displayed continuously while sales are being made this deters any theft as well as ensure that you could monitor any cash point and also record what’s happening. Please note of you recording is saved in c:\recordings directory and date and time stamped; if you have the latest dual core Intel systems (entry level) and 2gig of ram and a fairly large hard drive 80gig or more you can store recording directly to this drive in compressed format with no degradation of any speed while you doing super fast sales.  Please note we have web cams at a cost of R150.00 available or you could purchase same from any computer store. A word of caution; even with data compression on the local hard drive can becoming used up (Full) very easily; so make sure you copy the files in \recordings to a DVD drive etc also  parameter 244 insert 1.

 

N.B : When asked what type of encoding is required when you start the recording choose Microsoft Windows Video 1 compression 65%

 

Many non-cosmetic changes have been made that further enhances speed and integrity of data.

 

New Parameters :-

 

 

311 Insert 1 if your terminal is used by multiple operators – this when set will auto log off after every sale

[STA]

 

312 Insert 1 if your Thermal printer is using another driver (less 5 characters) – so the slip will be smaller (less characters) (Albaik-non specific printers)

 

313 Insert 1 if you need to reduce backorders based on orders when doing GRN – must match supplier order (Motovac)

 

314 Insert 1 if you need to check items on the sales order when converting to sales. Put in also the .NET access code (**7 for level 7) or it will default to level 7 – This is useful if you making sales orders and converting to Cash / Account Sales and parameter 233 and parameter 234

 

315 [ROLLS] Insert 1 to use cut rolls if you are a curtaining or material store that sells full rolls and cut rolls ; so the system will auto create a code for and material sold (cut) from stock roles. Please note parameter 126 must also be set to 1 (Eg.Moosas/Hifz Curtaining)

 

 

Changes made up to 14 January 2009

 

 

Now in Reports Next to TOP Sales you have an added bonus "Top Sales & Purchases by Accounts" - > This new Innovative functionality allows you to now better monitor profitability based on sales to customers by items and groups as well as sorted by value proportion to the dates being analysed.

 

 

In order to further streamline (automate) the process of sending invoices (goods) from head office to branches we have introduced parameter 308; If this parameter it set at the Branch when the Head Office Invoices the Branch the stock at the branch gets updated in the background automatically.(You can check which GRN’s good receive notes have been updated by clicking on the background updater). In Order for this parameter to activate you will also have to ensure that at Head Office you have inserted next to the Account Name (Edit Account) for the branch the following based on the company number and Creditor account number Eg. Shoppers Stop Tambaktu <BRA [B:4 [A:6 (where 4 is the company number for the branch and 6 is the  Creditors Account number used at the branch to do a GRN ). We also now have an extra item on the Reports Menu – “View Available Export Files” ; you can now at the branch or head office view the export files (Invoices) and the contents of the files.

 

It a common problem with many POS programs when a cashier is allowed to do changes to the date (either forward or backward) or if the clock on the PC may be faulty then the sales are then not reported correctly for that day although the stock etc is updated. To circumvent this we have to two checking methods :-

 

1) When you view your transactions (Cash and Account from Main Menu) for any sales period you click on "Documents (Invoices) Not in Sequences" and you will then know which document is not in sequence etc)

 

 

2) The system checks from that last date when the program was used whether a backdate or forward date of the system has occurred and verifies this with a level 10 password ; you can check all date changes from the Main Menu choosing Access code usage (any item in Red is to be checked) ;

 

One of our clients who only uses his extra terminals on busy days recommended that we reduce the level to a user level; that is why we have introduced parameter 310. [i][b]We however strongly recommend that you leave the level as 10 and also frequently check Access code usage (Look for the red line items) and check Documents (Invoices) Not in Sequences from Reports – Cash & Account transactions.

 

 

 

New Parameters :-

 

308 [BRA] Insert the time interval in minutes for receiving export files and the branch companies (each separated by '=') separated by '/' e.g.  30/2=3=4    means 30 minutes and company 1, 2 and 3 to be checked. You must also set parameter 273 for the export directory. Please ensure that at Head Office you have inserted next to the account for the branch <BRA [B:2 [A:5 (where 2 is the company number for the branch and 5 is the  Creditors Account number used at the branch to do a GRN )

 

309 Insert 1 to store interbranch invoices to flash disk root directory, also specify your flash disk drive to suppress prompt Eg.  1 E  ( to enable and use drive E:   )

308 [BRA] Insert the time interval in minutes for receiving export files and the branch companies (each separated by '=') separated by '/' e.g.  30/2=3=4    means 30 minutes and company 1, 2 and 3 to be checked. You must also set parameter 273 for the export directory.

 

 

310 Enter an Access code for forwarded or backdated date (or default to level 10) .Note:-Insert ** and Level access for .Net version Eg. **7  Please view your access code usage items in RED will indicate back or forward dated terminal

 

Changes made up to 08 January 2009

 

We wish you a Happy and Prosperous New Year !

 

Introduced a complete Manufacturing Module based on supplying components (Bill Materials) and manufacturing  complete product. You invoice all components used for the manufacturing of a product to your plant and then when the product is manufactured you insert the labor and other cost after which your stock gets updated.  You also have a Report  to see what’s in production and what’s not . Parameter 302 has to be enabled and relevant Bill of Materials field has to be included (Available as a separate file from us)

Backup routines further enhanced:-

 

1)         If you have more than one PC in a store and you not sending  Data to any Head Office ; you can set  parameter 303 (Set on the Server)  and 304 (On terminal) which has it’s hard drive shared as C

2)         If you do send data to the Head Office than don’t set parameter 303 or 304 only set parameter 305 on terminal.

 

It's very important to set up this paramater ; also make sure that if you have terminals this parameter is set at the terminal and not at the server (so it backs up to your C drive ; you will insert C/120 for every two hours). If you only have once PC and you are using the synchronization parameter to an external drive or flash drive then you can use both backups by setting parameter 249 to E: (or what ever drive) and parameter 305 as C .Please note if you set parameter 305 to a flash drive it is big enough to fit all data .

You'll find your backup files on the drive you backed up to, in a folder called BACK-M. Files will be stored in a directory called back-m in a subdirectory based on the day of the week

so on any odd Eg 5-01-09    stored in -> \back-m\o

                                        even day -> \back-m\e

and on every Friday it will store to -> \back-m\f

 

We now also have in Tools a Backup and Restore functionality for multiple or individual files. (Password protected)

 

Lastly ; this is definitely not a program to be downloaded by your managers but used by you or your family to relax : visit the forum :-

http://CompuByte.co.za/forum/viewforum.php?f=47&sid=054ddf001990a36af55b8b238da5ed99

 

New Parameters :-

166 This is an old parameter which has been further enhanced to allow checking if any order has already been invoiced if you now insert a 2 in here it will warn you of any duplicate order (Solves the problem of fraudulent  use of an order or using an order more than one)

 

302 Insert 1 if you doing manufacturing of items and supplying parts for that item

 

303 Insert the IP address of the terminal on the local area  network where data is received and synchronize to C drive with server information, time interval and company numbers  to send data Example 10.0.0.30/1 =1/2/3/4  (every 1 minute). Make sure that the terminal receiving the data has a drive c shared as c and is NOT THE SERVER

 

304 Insert the time interval to receive data on your C drive and update the company files on C drive and company numbers Example:  1=1/2/3/4

Please Don’t set parameter 303 and 304 if you already sending data to Head Office

 

305 Insert the IP address of the terminal on the local area  network or DRIVE letter where a backup must be done based on day of the week (odd / even) and on each Friday ; Example 10.0.0.30/10  (every 10 minute). Make sure that the terminal receiving the data has drive c shared as c

 

306 Insert the Default salesperson for operator [OperatorNo]=[Salesperson] separated by / e.g. 1=2/3=4 means operator 1 will have default salesperson 2, operator 3 with default 4

If this parameter is set once you insert your operator number your salesperson changes to what you specified.

 

307 ENTER Access Code used to Disallow Selling restricted item (if not set default to 10) - Note:-Insert ** and Level access for .Net version Eg.     **8

 

 

Changes made Up to 12 December 2008

 

The Motor Spares catalogue has been further enhanced (Pressing f3 key) ; now allows adding more items and editing items . A stand alone version of this is also available ONLY ON REQUEST to Service Contracted clients at no cost if used on a licensed terminal  (If not on contract or not using .Net CompuByte you will have to purchase this program seperately at a cost of US$199 or rand equavilent)

 

 

New Parameters :-

 

301 Insert which operator numbers are not allowed to use F12 functionality what from infobase Eg: 2/3=5/3 -> This entry will then disallow operators 2 and 3 from using Things to do(5) and Appoitments(3): List of items 1=Message 2=Contacts 3=Appointments 4=Important notes 5=Things to do 6=Memo 7=Special Deals

 

 

Changes made Up to 05 December 2008

 

Stock Analysis from Reports have been further enhanced to show Group Summery with various percentage indicators for Sales and Purchases.

 

All emails are now logged ; so you can see emails successfully/unsuccessfully sent (in red). Reports viewable in Reports Menu last item ; you can also edit your mail server info (POP etc).

 

New Info Base now introduced using F12 key has similar functionality of the old Dos Info-Base but with lots more features;

Functionality for Inserting:

- Messages

- Contact Details

- Appointments

- Important Notes

- Things to Do

- Memo

- Special Deals

 

New Parameters :-

 

297 Insert 1 to suppress Before Discount in the cash slip > been a nagging thing with some stores we now have an option to suppress this cosmetic reading.

 

298 Insert 1 to suppress old DOS indexes (Use with stores that has many duplicate indexes and uses Dos still)

 

299 Insert 1 to print Debtors outstanding Balance on Invoices/Credit notes and Receipts (Won’t work on custom stationery)

 

300 Interval to check Appointments (Must be higher than 29 Eg 30 60 90)

 

Changes made Up to 28 November 2008

 

A new dispatching function (Key found above Total called Dispatch if Accounts is chosen) ; if you have a centralized Head Office and you need to invoice out to your branches; you can now call up your various GRN's or just invoice and have the ability to view all stores and invoice out to all in one form. This innovative program also allows you to view what at the branches (stock) and decide or evenly distribute. Make sure you have next to your branch name in Accounts [B:3 and <BRA where the 3 is the company number (not account number) for the branch.

 

When inserting or using catalogues you can now store the catalogue information (so you don’t have to re-type same catalogue) and also search.

 

You can now insert different VAT rate for different companies on same drive (Server) Parameter 106

 

From Reports you can now also : -

 

All emails are now also logged and viewable from Reports (Last Item on reports)

View Stock notes inserted and edit/delete

 

 

New Parameter 296 - Operator numbers allowed to view the stock analysis.

 

 

Changes made Up to 20 November 2008

 

Temporary Document

 

Pressing Alt-D will allow you to access Temporary Document function. You can now save a document without updating anything into a temporary document, which can be retrieved whenever you need it.

 

 

Changes made Up to 17 November 2008

 

New productivity items

 

New Quick Set-Up  on Login screen to quickly set parameters. (for printers etc) mode.

 

Pressing ALT and F5 keys immediately allows you to exchange and item in Cash Sales – no need to go into size grid and inserting a minus.– Please note F5 on its own still allows you into slow mode after which you have to press F5 again to go into fast

 

You can now right click on any line item on the List of items to view the following drop down menu :-

            Delete Item – will delete any line on the list

            Edit Item – Allows you to edit any item

            Send to Lost Sale – Insert an item to the Lost Sale list (In Reports Menu) 

            View Graph from last – Using this will allow a quick view of the movement status of a stock item.

            View Quick Stock Analysis – This shows the monthly sales of any item quickly and also displays most of the fields for the stock item

            Edit Note/Delete note – These two items are used to insert a further picture/s  into the stock file and also detailed notes of the stock item. If used will always display these notes and           pictures when the stock item is called up. Nice feature for further describing a stock item or even giving salesperson some instructional notes like ? Do sell this items with these codes etc.

 

When inserting new stock or editing stock items (F2 or F2) . You can now right click on Description or Special Parameters and get the following drop down menu:-

 

            Link: Take from other items -  This allows you to reduce the units of another stock item when you selling the current stock item. Example you have 50kg bottles of gas which you purchase and refill 10kg bottles of gas – Every time a 10kg is sold the 50kg bottle will be reduced by 10kg’s.

            Link: Refill from other items – This allows a specific item to be replenished from other stock items ; if you have a case of cans and you want to allow the sale of single cans etc. This will break up the full case into smaller units.

            Link: Sell with other item - This allows you to link other codes; so when you sell this code other  codes will also appear to be sold with this item.

Calculate Units by Selling Price – This allows the user to just insert the total price and the units will be worked out based on the selling price of the item.  Used for items like fuel.

Scaled barcode items – Used for preprinted barcodes that are printed from weight scales. Parameter 169 must be set to use this.

            Restrict/Unrestricted  - Setting this option will restrict or allow the selling of a stock item

            Insert Cartons  You will be asked how many items are in a carton ; used often in stores selling tiles etc where the number of cartons are to be worked out by the number of square meterage value.

            Insert Weight  A handy feature for working out the mass (weight) of all items on the document – could be used for security reasons or for delivery charges.

            Allow / Disallow selling below cost – If you sometimes need to sell an item below it’s cost this could be set  her.

            Exclude Vat / Include Vat – If you need to exempt a stock item from VAT  (Eg Bread)

 

 

New items in Tools :-

 

            Print Bar Codes for Access Codes  ->   using this tool you can print a bar code of the access codes you using ; better security as no one can see which keys you pressed when you used a password.

            Reindex stock items to remove duplications -> When you have done a lot of editing (stock descriptions or on references) you should choose this option to ensure that your search indexes are all correct.

            Change Cost and Selling prices ->  This is a new tools which allows you to change your selling prices  easily . .  Either by increasing a completes group or groups ; methods used is by percentage increase or quick manual change.

            Set Discount Matrixes based on groups -> This tool allows you to set up various discount structures if based on which group your customer is buying from ; discounts can be set for cash customers and two types of account customers (debtors)  ; those having [3  next to their account names (3rd price customers) and those not having.  Also allows the printing of customer cards from this menu.

            Re-Use Stock codes -> some stores don’t have the same items repeatedly ordered (fashion stores) and if these type of stores need to clean up their stock ; they could use this  tool and it will clear all items based on movement and zero quantities specified by how many months back (6 months minimum) clearing has to be done . Once this is used when you doing a GRN (Goods receiving) and opening a new stock code you can choose Re-Use Code (appears on top of Edit Groups).  If you have a head office and multiple branches this tool must be used at the head office ; it will then create export files to do changes for the other branches.

 

New items in Reports :-

 

            Slow moving Stock items -> this is a useful report to check what stock items you have are slow moving.

Oddments report and stock quantity search-> A good indicator for stores have size matrixes to analysis stock ranges that have oddment sizing.

            Customer Order Report & Supplier Order Report -> these two reports is used if you capture all orders received from your customers and also all orders placed with your suppliers. It does reconciliation and you can see exactly what orders have been short delivered or are still to be delivered.   Much new functionality has been now included to make placing of orders with suppliers or from customers easier.   You can now also retrieve more than one order placed and then do a Joint Goods Receiving.

Customer and Supplier Report -> this reports allow you to better analyze your customers and suppliers; you can view graphs; sort by highest to lowest etc (just click on column header) also send            faxes ; emails ; sms or print address labels. 

Profit & Loss Statement - > If you actively using your Cash Book and have been recording all your expenses etc you will be able to get an accurate profit and loss statement.

Cost Variance Report - > This is a quick way to analyze all your GRN’s and see what the percentage movement up or down on stock items you have received – used often with stores that buy repeated items.

 

New Parameters added:-

 

271 Insert access code for any document that has zero value or use for example **7 for level 7 password -> stops the generation of zero value invoices .

272 Insert 1 for airport stores example HUGO BOSS and DANIEL (special facility for Passport and Airline information) > only to be used for stores situated in Airports and requires custom reports.

273 [BRA] Insert the IP and path for default export file location ex. \\5.20.30.40\c   at the head office PC insert \EXPORTS. Use * when retrieving document from branches/HO  <- you can centralize all inter branch and head office to branch by having just one directory called \exports where all inter branch invoices will reside ; please note at the branches you  must have the \\5.?.? ?\c  which is the IP address of the Head Office pc and the c is the drive which is shared to keep the storage.

274 Insert 1 to group by Group and Category or 2 to group by Group and Description in Stock Analysis. Add @ to use the non graph version (example BOBS)

275 [BRA] Insert company numbers where inter branch transfers can be viewable on sales/order analysis and graphs.  Example at head office you will just insert a 1 here if your head office company is 1.

276 Insert 1 for Portuguese Cash Slip

277 Insert 1 to disable opening New Stock Item, 2 to disable editing stock items or both

278 [BRA] Insert 1 to disable editing of good received note via exports from Head Office

279 Insert 1 to hide Discount and Usage of Minus in View multiple Terminals and Sales Analysis.

280 Insert 1 if no cost prices should be displayed in invoices to branches, only selling prices will be displayed  (only cash slip) insert 2 for cash slip and a4.

281 Insert 1 to filter PLU’s  using '  (like spare shop) -. If this parameter is set filtering on PLU in search is further enhanced  when a semi colin ; is used after a plu code is inserted to get an exact match and if  ' is used then the search will only be with exact matching numbers and alphabets after plu.

282 Insert 1 if you don't need auto PLU code in sales [Spare-shop] -> This can be handy if you don’t want the search to auto find the nearest match.

283 Insert 1 if you don't need the BIN Location prompt, use Tools instead -> Used only with programs that have bin locations set in stock fields.

284 Insert software code

285 Insert 1 if you open on Saturday, 2 if you open on Saturday and Sunday, 3 if you close on Saturday and Sunday -> this assist in reminding you of month end procedures .

286 Insert 1 if you want a window to appear on pressing * on units prompt that will display a quick stock analysis

287 Insert 1 if you are using OpenOffice -> those of you who don’t have excel and need a free excel look alike (and faster) excel program ; you can download this version from http://download.openoffice.org/index.html

288 Insert 1 to allow changing of costs and selling prices without access code when retrieving orders, 2 to allow changing costs and selling prices as well as units [will not bring up unit information]

289 Insert characters before supplier order number (eg. for motovac Namibia)

290 [DISPLAY] Insert the number of each column that you want to suppress in searching separated by /. 6=Nett Price, 7=Price, 8=Discount, 9=Cost Coded, 10=Sales Order, 11=Purchase Order, 12=BIN Location -> this parameter is handy if you want to only display certain columns in the search list ; usually shoe stores will insert here 6/8/10/11/12

291 [FONT] Insert the font size for the search list or empty for default

292 Insert 1 to suppress markup and selling price prompt in Supplier order

293 [Message] Enter All info on Print outs for cash refund Example – Customer Details/Telephone  (Slash used for separate lines)

294 [DEBTOR] Insert trigger message percentage for debtors' credit limit >  Here you insert a percentage Eg:10% so when the debtors credit limit reaches 90% of it’s limit a warning will be displayed.

295 If you don’t want to display the delivery and exchange form when doing Goods Receiving you can insert a 1 for this parameter.

 

Changes made Up to 19 August 2008

 

 

Monitoring of lost sales enhanced; you can now right click on any item on your list when invoicing and insert that item into your lost sale report ; also auto lost sale is initiated when an item is below the set re-order level or reaches a zero value. Lost sales reports can be printed from the Reports Menu. Thanks to Zaki (Zaks Malone) we now also have re-order levels for size grids which can be initiated (set) at the Head Office when doing GRN’s or supplier orders; these set values can then be sent to the branches .

Further enhancements has been done for transfer of data from branches to Head Office; You now can synchronise all data from the branches to the Head Office from the Main Menu ; At the branch you initiate the transfer using “Transfer to Head Office” and at the Head Office you initiated “Unarj branch file”; this has to be done only once (or if data becomes for any reason unsynchronised) ; thereafter you set parameters 260 for the branch and 261 for the Head Office; these two parameters sets the time interval between which the data has to be synchronised (recommended setting is every 30 minutes). You will notice that once these two parameters are set every time you log in at the bottom right hand corner the CompuByte icon will be displayed; on right clicking on this icon you can view the status of the synchronization. For these synchronizations to work you have to have each branch linked to the internet (ADSL) and also ensure that the branch has a drive mapped to the Head Office PC.

 

Besides having a top seller list you can now also under reports view none selling items (by days) as well as have a report for oddment sizes in stock. Oddment sizing is only useable for size matrix stock items and works on percentage basis ; so if you say 10% and if your received 24 pairs then if the stock level is below 3 then that item will be flagged as having an oddment value. This is great for clearing stock items ; you also have the option to mark down the stock item and re-print labels for these items. We also have now under tools and option to change pricing and also the same function in stock reports.

 

Thanks again to Zaki(Zaks Malone) we now also have further enhanced lay-buy reports to ensure that days calculated are from date of purchase and not last paid.

 

The Cash Book now allows reconciliations with bank statements.

 

You will notice three new prompts when ending the document ; one is for using different label templates for labelling and the other two is for choosing printers or different stationery.

 

One new parameters added 270 for Bobs shoes ; when you log of you can log into another terminal.

 

Changes made Up to 11 July 2008

 

Further webcam development has been made; now you can take a snap shot of money tendered and change given (parameters: 266 / 267)

 

We have done a new development for wholesalers of dress or other fabrics which allows the monitoring of individual rolls of material the project has been completed and implemented at Moosa's Sales Room in Fordsburg Johannesburg. (Parameters for this usage are restricted to 126 and 269). This project is a world's first in terms of its flexibility to create multiple grids within any matrix.

 

A new parameter was added 268 at a great expense to us in terms of programming time and resources; it was done as an instruction from Firoz Laher of Lasons (Jhb) ; what it does is it increases the font size of the individual items list ; the font size can be set to any size between 5 and 30 but can make the screen look really bad if not used in conjunction with parameter 210 ; it's good for the visually impaired. This client (Lasons) was using vision (DOS) for long time and needed size matrixes etc so we really went the extra mile to cater for his every specific need like even setting up VPN’s his wireless networks; special coding to recognize bar codes printed from vision etc only to be told that he still prefers a screen that has larger fonts; we only learnt later that the guy was dubious in his dealing and was just playing one company up against another to get extra time and further discounts on his yearly licensing costs from Vision. Your feedback on your attempts (if you will dare) to use this parameter and do you thinks it’s worth keeping in the software.

 

Updating of stock quantities (and sizes) between branches has been a fairly easy task with CompuByte – Parameter 257 and 258 handles this in the background between the branches; we are busy on a major project which will work in a more efficient way and utilize very little bandwidth. This is how it will work ; depending on the time interval you set (5 minutes to how many hours) all transactions done (i.e documents) at the branch will be compressed and sent to the head office where the receiving pc will update the files (synchronize make exact copy) so no more lengthy compression (backup and restores) . . The module will be ready by the 18th of July 2008. .

 

Full support for Pole displays now included; have tested with two line 20 character displays using mode 0. (parameter 19 set to com port i.e 1 or 2 etc). Frankly with todays LCD screens angled so that the customer can also view the screen makes pole displays a waste of money. .

 

In Tools section of the program we have a few more items :- Delete Storage files / History files /Stock files. We have further secured this section to ensure that no history (even if access code is used) is deleted without first arjing the data and secondly ensuring that the data is atleast one an a half years old. (We thank Zaki for pointing the possible mis-use of this).

 

Changes made Up to 20 June 2008

 

We have reached another milestone in terms of development of the software and the new functionality introduced to the software cannot be found anywhere else in the world.

 

The webcam usage has now been further utilized and modified to function also as a time keeper for all your employees. You install a web cam and set parameter 265 to 1. You then choose tools from the main menu and click on Employees Management. This is where you set the times the employee works. Once this is done each time the employee logs in or log outs the system records this with a picture of the employee. To log in or log out you press the CTRL and E Keys. You can choose from the Reports menu “Employees Reports” to analyze the hours worked etc.

 

Full delivery reports now included; so at number of copies you insert a D you can have a delivery schedule created for your various deliveries based on the drivers number. The schedule detail can be printed form the reports menu.

 

LayBuys reports further enhanced.

 

New Parameters introduced:-

265 - Insert 1 to use the employees functionality

266 - [WEBCAM] Insert video source number if you have more than one camera installed e.g. 0

 

 

Changes made Up to 07 June 2008

 

We now certain that our POS software has every type of report you can ever think off; and if you don’t find one you thinking of let us know and we will include it in our next updates.

 

New Reports added to Reports menu.

Cash Book; now when you do a day end you can choose to post information to the cash book; full columnar cash book introduced; we will soon release a version that will also reconcile your cash book with your bank using the CSV download. We already have a CSV download in TOOLS which will check all payments directly into your account by debtors so that you can receipt them.

 

Stock Analysis; You can analysis your stock items (including size ranges) between various dates and branches you have.

 

Top Seller and Top Purchases list ; just try it out you can now even choose by profit margin or sales value.

 

New Item added to Tools menu.

Auto debits and Credits. If you have stop orders made in favour of Creditors or expenses which are paid monthly (like our service contracts) ; you insert what date this occurs and it will post same to cash book on day end process. You can do this also if you charging monthly for any service.

 

New Parameters introduced:-

264 - Insert 1 to use unlimited number of groups. Please note that you can't use the DOS version of this software if the group is > 500

 

New Functionality introduced:-All reports now can now be viewed by choosing companies (branches).

A quick Login LOG OFF function ; instead of logging of completely you can now just insert the new operator number and password.

When you view any creditor, debtor or database account you have added functionality of further analysis like to see top sellers to that account etc.

 

Changes made Up to 07 May 2008

 

New Reports introduced:-

Lay Buys

Print statements

Print Remittances

Transactions Cash & Account

Transactions Creditors

Debtors Age Reports

Creditors Age Reports

 

 

New Tools Menu introduced:-

 

Update Stock Fields - This allows you to use any Excel file saved as a CSV(DOS) file and update your stocks; this is very helpful if you need to update prices (cost & selling) or any other fields in the .net stock file.

 

Scan CSV - This allows you to use any scanner to scan a creditors invoice and then save the image as a CSV file than auto update the goods receiving input screen as seen in our training promo video.

 

Debtors Payments using CSV - This allows you to receipt payments made by your debtors into your bank account. All you do is download your bank statement in CSV format and then use this tool to post these deposits (make receipts)

 

Now everytime you view a datagrid you could save that grid as a CSV file and open it in EXCEL; you also have options to PRINT and search.

 

New Parameters added:-

 

262 - Insert Access codes for all Reports from main menu in format Eg. R0=**7 / R1=**2 the first items R0 will restrict all reports the second items will restrict only the first report which is laybuys and a level 2 and above is required. Leave empty to default all to level 7 and above

 

263 - Insert Access codes for all Tools from main menu in format Eg. T0=**7 / T1=**2 the first items R0 will restrict all Tools the second items will restrict only the first Tool which is Update Stock Field and a level 2 and above is required. Leave empty to default all to level 7 and above

 

Changes made Up to 05 April 2008

 

From the Main Menu you now have an option to view Audit files; in this file each transaction is tracked; the data grid will display any use of access codes with a orange shade; a yellow shade for below profit margins and a red shade for system specific errors.

 

With the electricity problems we facing ; we have further improved recovery of data if system shuts down. Now even the entries before the document was ended is recovered.

 

Debtors Receipts and Creditors Payments now fully intergrated with AI (Artificial intelligence) to make selections on what's being paid. You could just click on any period (current to 120 days or total) and a red line below the period will indicate what's being paid and the invoices for that period tick'ed (marked) off. If a Creditor is being paid a Remittance can be printed or emailed. If Debtors is being paid a receipt will be issued.

 

New Header on POS Screen introduced called REPORTS - has a Report for printing laybuys from a specific date and also Statements and Remittances.

 

We understand the power of Crystal Reports and have programmers who have created a few reports; we were hoping that customers who understand their business would create reports unique to their business; this has not happen and many have told us that they more comfortable with Excel so now we have in all our reports a CSV button which will directly allow you to open the report in Excel.

 

More streamlined transfer of data between branches and head office.

 

New Parameters added:-

 

257- [BRA] Insert the time interval for checking and sending stock information to other branches or zero or empty to disable

 

258 -[BRA] Insert the network mapping of other branched where the stock information will be sent to, separated by '=' e.g. \\5.10.20.30\abc=\\5.40.50.60\def

 

259 - Insert operator numbers who are allowed to view Cost in stock analysis separated by / e.g. 1/2/3

 

260 - Insert the time interval for transferring data to head office or zero or empty to disable

 

261 - Insert the time interval for receiving data from head office or zero or empty to disable

 

Changes made Up to 23 March 2008

 

Sleeker opening interface ; with logo's now revolving on focus. New Audit Trial. New Audit File from Main Menu which monitors all data integrity of all terminals. Payments to Debtors and Creditors now using AI to update and reconcile any payment.

 

New Parameters added:-

 

254 - [MENU] Insert which operator is not allowed to use menu strip on top of POS form Eg. 2/4/7 this will not allow operators two four and seven.

 

255 -[SEARCH] Insert 1 if you dont want an immediate search on PLU code but only on pressing Enter or the + (Plus) - Used by some Motospares outlets

 

256 - [SEARCH] Begin Search on how many characters inserted (Leave blank for 3+)

 

Changes made 19 Feb 2008

 

If you now insert the word closed in Adverse Info in Debtors account this account will then be closed untill removed

 

Changes made 17 Feb 2008

 

Branch sales i.e. Account with <BRA won't reflect commission for salesreps

 

New Parameters Added:-

 

252 [LAB] Insert 1 if Lables to be printed for Branch Accounts <BRA - Invoicing (Hugo/Dunhill/Grays)

 

253 [STK-] Insert the company number and stock dimension number to use Eg. 0=1 / 1=2 / 2=1 - Where 0 is the company number and 1 is the stock dimension number (1=default) (2=sizing) (3=takeways) to use - Very Important do not insert anything in this parameter if you don't have different stock dimensions for various companies - On setup of the program the default stock dimensions are used ! ! !

 

 

Changes made up to 09 February 2008

 

Stock Takes made much more easier with option to store different stock takes for later completion.

 

Changes made up to 31 January 2008

 

New Parameters Added:-

 

250 - [LOSTSALES] Insert 1 to not create a Lost Sale entry in \programs\lostsales.csv when ever a a stock level reaches zero or less

 

251 - [REP] Insert 1 to ensure rep (Salesperson) is always focused and a number inserted

Changes made up to 29 January 2008[/b]

 

By far the most significant update made to the .Net version of the software; I can confirm with certainty that no other POS software handles data integrity as what has now been implemented. Imagine never having to worry about a backup; the software has been engineered to write simultaneously to two different drives on different locations. So if you now insert a flash disk (1 gig or bigger costing not more than $10 (80 SA rands) into your terminal that flash will hold all your CompuByte data. Lets say your machine can’ start up (hard drive dead) all you do is take the flash drive and insert it into any PC that has CompuByte POS on it and change the settings of the DataDrive to the flash drive and you up and running. No restores etc . .

 

This type of SFT Level III tolerance is only available on high end Novell Servers costing thousands of dollars to implement and maintain; now it’s done for your desktop PC. ( more info on SFT Lvel III http://www.linktionary.com/s/sft.html ) at no cost. With South Africa’s electricity load shedding causing havoc on operating systems we just take the load of your hands 

 

New Parameters Added:-

 

249 - [BACKUP] Insert Drive Letter (Flash Drive) if single user or the Drive where continues backup's (Synchronization) must be made to Eg: E

 

 

Changes made up to 23 January 2008

 

For takeaway business - (Bill of Materials) now a super interface to manage Recipe's (under Stock Reports)

 

 

Changes made up to 10 January 2008

 

Total Units on document now also displayed in brackets bottom of form and on cash slips

 

 

New Parameters Added:-

 

239 - Insert 1 if you have old bar codes from PARADOX (Delphi) - used in HugoBoss / Dunhill / Grays Stores

 

240 - Insert 1 if you want All companies(Branches) to be displayed on Main Log on screen (Zaki ZaksMalone - Bossalino)

 

241 - Insert 1 if you want on Cash Slip Print Out second line - PLU : Quantity | Price | Price After Discount

 

242 Insert 1 to have Vista style logos for menu selection (No eyes in pictures - MiddleEast Clients)

 

243 [STOCK] Use with caution --> Insert which company number will all stock be deleted from (only to be used if you sharing stock accross all companies one location)"

 

244 [WEBCAM] Insert 1 if you have a web cam connected and want to continues view the web cam in the POS screen - If you intend recording you will need a fast processor !!

 

245 [BARCODE] Insert 1 if NO bar code on cash slip is to be printed.

 

246 [Message] Enter All info on Print outs for ACCOUNT SALES - No refunds / No exchanges (Slash used for separate lines)

 

247 [Message] Enter All info on Print outs for QUOTATIONS - VALID 3 MONTHS (Slash used for separate lines)

 

248 [Message] Enter All info on Print outs for SALES ORDERS - Must be collected within 7 Days / 15% cancellation fee (Slash used for seperate lines)

 

 

Changes made up to 07 January 2008

 

1) Now Credit Notes will check the original document and only allow items that were sold on the document to be credited.

2) Stock Taking now within the Stock Reports. You can now choose to which stock groups to lock (i.e. no one can invoice intems in these groups locked) and then capture stock directly into a spreadsheet style list which will compare and analyse what stock is short etc. After stock has been taken the groups can than be unlocked where stock was taken.

3) You can now also lock any individual stock items by inserting ** in the description of that stock item. This can also be used if you dont want a particular stock item to be sold.

4)After this update you can after installing the update file and extracting file into \pos-upd update the software within the opening form of CompuByte. - You can also than view what the updates consist of . .

5)Stock print outs now have images in them in the datagrid ; if such images are loaded for stock items.

 

Changes made up to 15 December 2007

 

News ! !

 

We welcome the Surtee Group of Companies who will now be using our software in all their well known stores "Dunhill" ,"Hugo Boss","Surtees".

 

We also welcome the first installation of the newest .Net POS for the Motovac Group of Companies - Their spares branch GOLDEN MOTOR SPARES has begun using the software in Pretoria (30 terminals). A personal thanks to Mr Sameer and Mr Sajith who have contributed greatly towards ensuring that we have the most innovative and functional program for the spares industry ; they own the largest network of spares shops in Botswana and you can be rest assured that they will be the largest spares outlet in South Africa soon. We also like to thank Mario (The new CEO) at Golden for his valuable contribution for the reporting modules implemented using Crystal Reports.

 

We further welcome A&M Spares of Rustenburg who has been a client for over two decades ; they now fully running on the .Net POS version.

 

Lastly, the rumours that we will be dropping future support for the DOS versions are untrue and although our close working relationship with Microsoft is important to the future growth of the company I personally would guarantee that DOS will co-exist with all versions of our .Net POS software. The Microsoft POS product will unfortunately not have the type of full integration the CompuByte version has. If we have to for any reason change the name of our POS software for .Net windows we will keep you informed and ensures that this is done without any changes to any integration we have done to the DOS program.

 

We wish you well over the festive season and all of the best for the New Year ! !

 

The .Net Pos program has been further enhanced . .

 

 

Notes on registration of CompuByte .Net Pos Software

 

If any terminal is registered you can view what the registration of the software is by clicking on ABOUT/INFORMATION top of form in POS then on view on agreement ; it will then display the numeric registration which can be used on other terminals.

 

If no registration exist then email ceo(at)CompuByte.co.za or SMS as suggested on registration info;

 

Notes on using DOS and .Net programs together

 

Dos programs can be used within the .Net POS ; if you using it from outside the .Net POS you will have to click on the DOS prompt and then issue this command

 

DEL X:DOTNET.

 

Do this only if you cant access a program from DOS

 

 

 

 

New Parameters Added:-

 

229 - [DOC] Insert Access Code to change document type using [F4] key when items are already listed - Note:-Insert ** and Level access for .Net version E.g. **7

 

More security is added to the system by using this parameter! By entering a password in the data field the system will prompt for that password when changing to a different document after you have inserted some items in the POS system . Note the **7 (star star seven) this sets the PASSWORD Level for this parameter.

 

 

230 - [ACC] Insert Access Code to change Account Number when items are already listed - Note:-Insert ** and Level access for .Net version E.g. **7

 

By inserting a level access code here you will be prompted for that access code when changing an account number while your items are already listed! It saves the user the time and trouble of re doing a whole invoice!

Example 1234**7 means that that the system will accept 1234 or any password from level 7 to 10. When changing an account and you have discount matrixes it will changes prices based on the discount matrixes.

 

231 - [ACC] Insert Access Code to Open Cash Database Account Number or view any Account Details (Dr's & Cash) - Note:-Insert ** and Level access for .Net version E.g. **8

 

By using this procedure we are setting a password for opening different accounts and viewing there details!

 

232 - [ACC] Insert Access Code to view any Account Details (Dr'/Cr's and Cash) - Note:-Insert ** and Level access for .Net version E.g. **9

 

Insert code or password level to view any of the account the details! By using this parameter the system will prompt for password when trying to view any of the accounts details!

 

233 - [MENU] Insert which Menu Item is the default items for POS Example 2 for Account Sales 3 Cash Refunds 5 Quotes 6 Goods Receiving 7 Goods Returning 8 Order with Supplier 9 Order from Customer 10 CreditNote Dr'

 

This parameter just sets the order of the different documents available! By default cash sales in 1 account sales is 2 ….This parameter allows you to change that order

 

234 - [SLIPS] Insert 1 to convert this terminal to retrieve sales orders (Proformas) and convert to Cash Sales (used in spares link outlets E.g. A&M Spares - )

 

We insert a 1 to retrieve sale orders and convert them to cash slips! This is used in spare shops mainly. In this type of stores when all documentation at the counter are done using Order from Customer. This document is then retrieved at the CASH OUT terminals and converted to a CASH SALE slip.

 

235 - [GRN] Insert 1 to ONLY reduce orders placed with suppliers (Purchases) if the original order (supplier order) is retrieved otherwise don't update

 

We insert a 1 here so that the system reduces the order list when an order is placed and received ; if no 1 is inserted here any time you do a goods receive note it will reduce the back orders (if any are there)

 

236 -[STA] Insert the LPT and port numbers where dot matrix printers are installed (for using direct print ) Eg LPT1 LPT3

 

Now full support is available for dot matrix printers; all you do is just insert the PORT the printer is connected to; the printer can be set up as a generic printer or used with a driver.

 

237 - [EMAIL] Insert 1 to only use sendmail for sending emails

 

This allows sending emails directly from the system if you dont have any mail client setup. Very important you must edit the m.cfg and the mail.bat files in the \programs directory on the C: drive these files have the following info in them ; you must change based on what your email settings are : -

 

(for m.cfg)

 

-smtp smtp.CompuByte.co.za

-ehlo

-auth login mail(at)CompuByte.co.za (password of you account)

-from mail(at)CompuByte.co.za

-receipt

-html -file c:\RAM\MESSAGE.htm

 

(for mail.bat)

 

rem Mail to %1 Subject %2

mailsend @m.cfg -to %1 -s %2

 

The most latest version of the mailsend program is available for www.CompuByte.co.za/updates/

 

238 - [MENU] Access code for Menu Items (TOP) - Inserted as Menu Horizontal Location slash Vertical location = password seperated by slashes Eg: 1-2=7861/2-2=7862/4-0=78634/**10 Will prompt for passwords for Doing (Day End) and For making (Receipts for Creditors) and (Menu CompuByte POS) - Note:-Insert ** and Level access for .Net version Eg. **10

 

 

Many users have asked if we could implement access codes for the TOP MENU's on the POS system; we have now implemented this using this parameter.

 

 

Changes made 8 November 2007

 

Enhancements has been made to allow touch screens to fully intergate with the software; new button "Choose Document" and "Stock Pictures" in main form and in end document form to more button at the lower right hand side. . . Fastfood businesses can now have their menu's displayed graphically.

 

New Parameters Added:-

 

225 - [TAKE] Size of Graphic in Main MENU

The graphical menu items appearing can be sized from 0 to 9 (0 smallest 9 largest)

 

 

226 - [TAKE] Size of Graphic in Display of Items in TakeAway Business (Must be inserted to display menu items on right arrow)

 

The graphical size from 0 to 9 (0 smallest 9 largest). Please note you must click on the Main Menu and choose the option below Access Code Usage --> Set up Graphic Stock Pic's then choose the groups from which the stock pictures are to be displayed. By doing this you will refresh all pictures to your local drive for faster access.

 

227 - Insert 1 to suppress CTRL key to use salesperson for scanners that uses ctrl as a prefixafter a scan

 

Some scanners send a CTRL key to the keyboard when a bar code is scanned; you can disable this using the scanner software or set this parameter to 1. If after a barcode scan the focus is set to salesperson than this is the parameter to change.

 

228 - TAKE] Insert the default Group Number to use when displaying images(pictures) when using the right arrow after setting parameter 226

 

The normal default is Group Two if you need any other group to display please ensure that you insert the group number here.

 

Changes made 1 November 2007

 

We welcome the Zollanvari Group of companies world wide (Iran, Switzerland,Germany and USA - www.zollanvari.co.za) to our .Net POS Software. Special changes have been made  to cater for tracking their unique and exquisite one of made rugs . . A quote from their web site : “In an age when much of the world¹s population was still dressing in sheepskins, the Persians were developing an industry - an amalgam of art, craft and science - which has amazed and fascinated all, from the royalty of every realm, to the most fashion conscious afficionados in every walk of life. . . .

 

We at CompuByte like uniqueness and the ideals of perfection; most definitely our offices will adorn their rugs . .

 

 

 

Changes made 31 October 2007

 

Now instead of a drop down menu to choose a document you have a graphic representation of documents ; you can choose by clicking the image or just moving to next document with arrow (or entering a number)

 

Orders placed by customers and orders you placed with Suppliers can now be edited and updated using F7 KEY (retreive document).

 

 

Changes made 17 October 2007

 

Display and speed improvements made to all Reports.

 

Changes made 12 October 2007

 

We welcome the Al-Baik Group of Companies and all their current and new stores; who will be using our .Net version of the software for their outlets. Newest store opened in Lenasia (Signer Terrace) - go and visit them for the tastiest chicken you ever will taste . Ashraf Jamal of Inamandla is doing all their software and hardware support ; if you require more info on how takeaway stores can also use CompuByte feel free to contact him through his website :-

 

http://www.inamandla.co.za

 

Please also note Ashraf is also authorized to install CompuByte software in the Gauteng region.

 

New Parameters Added:-

 

220 – You can now insert all the command line parameters to run before the CompuByte POS software is executed. Example: NET USE F: \\10.0.0.1\C all command must be separated by |

 

221 - You can directly link the branch number to an account number when you sending stock to branches . This helps in quickly sending stock to branches from the PLU prompt. All you do is insert a * (star) and then the branch number and immediately the document would be prepared for transfer to a branch.

 

222 - Works similar to 221 but is used at the branch when they receiving the stock by pressing the F7 key ; so in this case you just insert what account number(creditors) where the stock is coming from.

To see the efficiency and speed of use and the manner in which this works ; visit DADA’s Shoes in Marabastad – Pretoria, they have also all their stocks linked with their web cams to the picture database.

 

223 – You can set no label printing as a default when receiving goods.

 

224 – You can now by default set the number of copies to print for any document. Nice for lay buys when you need to auto choose two or three documents. Please note we also have modified parameter 212 so that if you insert a C it will auto print the document without prompting for a print.

 

For takeaway outlets we now have parameter 217 to only print kitchen items to be prepared and also activated the F10 key which won’t print to the kitchen for items like drinks etc. The stk-par.tak and stk-dis.tak files must be copied into the \programs and \ram directory as STK-PAR and STK-PAR. (no .tak extension) for the take away module to be activated (this must only be done once and when a new installation is done)

 

 

Changes made 21 September 2007

 

Does the .Net version work as fast as the DOS version?

Now it surely does - insert 1 in parameter 10/11 and 12 and see for yourself  ---> You can still slow it down by pressing th F5 key.

 

New Kewl Stuff :-

 

If you insert a Promotion Price you can link this price to any Account by inserting [P next to Account Name.

 

Discount Matrix for specific customers can be set now from the Top Menu.

 

Changing of system Time and Dates now tracked by the system.

 

You can now edit Labels and also print quick labels by using 8 from the Menu - Order With Supplier.

 

Parameter 98 now if activated allows a GLOBAL discount at ending of Document.

 

You can now also see what price you last sold a product at - linked to cash and account customers.

 

Stock Reports with quick analysis (Totals)

 

New Parameter 215-219

 

215 - Now allows you to direct printing to specific printer ports

216 - Directs printing to specific forms (slip printer) or A4

217 - Second Copy can be sent to another printer

218 - Allow access to specific documents based on which Operator is Logg'ed on - Now loging off from main form allows a change of Operator only

219 - For spare SHOPS a Full Catalogue 1.2 million parts available by pressing F3 key at PLU prompt - Insert Make of Car and part needed.

 

 

Changes made 3 August 2007

 

- Cleaner Layout Main windows

- Enhanced Functionality

- Dont allow sale below percentage markup parameter 30 now incorporated to .Net

 

New Parameter 212-214

 

212:[STA] INSERT 1 TO USE LOGO-A4.JPG from \PROGRAMS directory on A4 paper -- add a C in here if you dont want a preview of document - also a C on it's own will disable printpreview

213:[DRIVE] Insert what Drive Letter is DOS programs shelled from (if left empty will use installed drive)

214:[STA] Insert 2 if custom stationery like Martin's tyres is used

 

Changes made 30 June 2007

 

1) Payment by Debtors now on .Net Pos Menu

2) Payment to Creditoes now on .Net Pos Menu

3) Reporting further enhanced.

4) New Button on Form (red) to clear form

 

Changes made 12 June 2007

 

1) Stop the changing of selling price Parameter 27

 

New Parameters 201-211

 

201:[BRA] .Net> Insert Company number and drive letter for each company Eg: 1=C 2=F 3=Y

=>Used when each branch is on a different drive using a VPM (Hamachi)

 

202:Enter All info on Print outs for cash slips Example - No refunds / No exchanges (Slash used for separate lines)

 

203:Enter All info on Print outs for deposit slips Example - kept for 3 months only / 10% refund only (Slash) used for separate lines)

 

204:[BRA] Enter 1 if your branch info resides on local server or if you have a high speed access link

 

205:[BRA] Insert the drive locations when retreiving .exp files (exported files) from branches Eg 1*=F:\A3\ OR 3*=Y:\A15\

=>Used when VPN is created and a invoice from one branch is sent to another; Example if branch 3 send goods(invoices) to branch 4 and the account number for branch 4 is 15 then the file on branch 3's computer will be stored is C:\A15; in the parameter 205 at branch 4 you must insert the drive letter mapped for branch 4 which lets assume is Y then you would insert 3*Y:\A15\

 

206:[VAT] Insert VAT RATE

 

207:[VAT] Insert 1 IF VAT IS EXCLUSIVE ON INVOICE

 

208:[MENU] Access Codes (4 Characters) for various Documents in POS -> Set as follow 1=1234 2=3456 3=786 etc where 1=Account Sales 2=Credit Notes 3=Cash Sales 19=Goods Receiving 13=Quotes 17=Orders from Customers 16=Lay Buys 6=Orders from Suppliers (Code must be 4 characters only) level 8 and above Access has auto access

 

209:[COST] Enter 1 to suppress the display of cost next to entry number in POS for all documents besides Goods Receiving

 

210:[DISPLAY] Set the Point value (Size) of each Column in the POS display of items (Listview) Eg 0=100 1=10 2=100 3=150 4=1000 (This will set the entry number as 100 ; cost 10 ; PLU as 100 and Description as 1000 points)

 

211:[DRAW] INSERT 1 OR 2 IF CASH DRAWER IS ATTACHED TO PRINTER DIRECTLY (1=LPT1 2=LPT2) in .Net POS

 

Changes made 11 June 2007

 

1) Parameter 208 - you can now block credit notes or accounts sales with access codes ect

2) Selling Prices in Goods Receiving fixed to match inserted values always.