Changes made up to 09 Feb 2012
Introduced linking codes to a single product using [LQ= in special parameters.
Lets assume you assemble a computer which has stock items from your current stock file.
So when you invoice the computer all the stock items used in the assembly are auto listed when the computer code 1-1 is wrung up.
I will give you an example:-
The Computer code is 1-1
The Computer case is code 2-1 price is R500
The Computer motherboard is code 2-2 price is R1000
The Computer memory is code 3-1 and you use two memory modules ; price of each module is R250
The computer Hard Drive is code 4-1 price is R850.00
Now if you insert the following in special parameters in Computer code 1-1
Once the formulae above is inserted into the special parameters in stock code 1-1;
on invoicing the system will auto insert the rest of the items listed for the assembly,
The above can be also used in creating a hamper of products etc.
Changes made up to 20 Jan 2012
Completed fiscalized printing for zimbabwe
Changes made up to 15 Nov 2011
Using paramter 79 you can now name the branches to be viewed in stock sizing analysis
Changes made up to 07 Nov 2011
Parameter 338 introduced to disable stock analysis on main screen
Changes made up to 27 July 2011
Now under reports menu and choosing top sellers ; you get top sellers movement sub menu ; this top sellers movement allows you to see what was purchased ; sold and what is the balance of the stock ; you can also customise this report.
Changes made up to 27 May 2011
Parameter 337 introduced to allow bin locations to be used on Lables (Impex) - Will populate the second selling price with bin location only on label print.
Changes made up to 17 May 2011
Fixed locking bug in Database when using T (Temporary database) on ending document.
Changes made up to 25 April 2011.
Sending data to head office from branches has been futher streamlined you can now choose not to send stock history files or choose only to send analysis files etc. Speeds of sending also improved.
Changes made up to 13 April 2011.
You now have the option to re-use lay-buys that have been taken ; In lay-buy reports click on re-use lay-buys to activate the functionality. At month end aging it will auto re-use lay-buys.
Better and faster opening of CompuByte and better searching for database(Lay-Buy) customers.
Changes made up to 23 March 2011.
If you using the Cash Book you can now have expense accounts in the Creditors module; if you have creditor such as a landlord who you pay rentals to then you can next to the name of the creditor have a less than sign and EXP: next to it with the account number corresponding to the bank expense account number. Example : Creditor name is Brand Properties and the expense account number is 11 then you will insert in the creditors name:-
Brand Properties <EXP:11
Now when you transfer data to head office ; we have made this process faster.
Changes made up to 8 March 2011.
Analyzing and ordering stock is a very important part of any successful business and we have worked extremely hard on coding a world’s best standard for ordering using weekly cycles of sales and purchases. We urge you to try out the system by choosing stock reports and then choosing the groups and then the months to analyze then click on prepare order ; In this latest update we now have included a top seller list so you can better understand the functionalities of the software and better analyze your stock movement.
If you a service contracted client feel free to book a session with us to better understand this very important update
Changes Made up to 25 February 2011
334 - Insert 1 NOT to view document number in transactions file Cash Sale and Debtors
335 - Insert 1 to view stock items sold in transaction file Cash Sale and Debtors
Changes Made up to 07 February 2011
331 - For Zimbabwe fiscalized printers
332 - By inserting an access code level here you will disable changing of selling prices to a higher price see also parameter 27
333 - By inserting a 1 her you will disallow insertions of decimal units into quantity sold
Changes Made up to 06 October 2010
Parameter 330 introduced to change the default 10% retaining when LayBuy is not collected.
Changes Made up to 28 September 2010
Parameter 329 introduced for furniture store :- Insert 1 if LayBuys are to be taken off stock only when laybuy is fully paid (used mostly in furniture stores) Please ensure that if you using this parameter then set it as 1 for all terminals ! ! ! - Also note you can't set this parameter to 1 if you already have laybuys that deleted stock when laybuy were made. Use with CAUTION - consult programmer if you not sure ! ! !
Changes Made up to 06 September 2010
Parameter 327 and 328 introduced which will allow setting of fix password level access to access any database CASH account that has selling prices two and three ie: [2 [3 (Impex Yusuf)
Changes Made up to 03 August 2010
Parameter 326 introduced - Insert 1 if you need to sort items on the document before printing according to PLU (part numbers) OR insert 2 to sort by value of partnumber only - 3 sort by computer code (Eg:1-1) - 4 Sort by Description - 5 sort by BIN location. (TSE Big Max)
Changes Made up to 26 July 2010
Better handling of change introduced at Cash Document ending.
Changes Made up to 16 July 2010
Pararmeter 325 introduced to add an extra line on A4 Documents for very long descriptions - used by Tyre-Rack Franchises
Changes Made up to 23 September 2009
Parameter 324 introduced to reduce backup time; by setting this parameter to 1 cash slips storage files wont be copied over to backup drive.
Changes Made up to 15 September 2009
Parameter 323 introduced to allow an Access code (fixed level) for inter branch Account sales i.e any Accounts that have a <BRA next to it.
Changes Made up to 14 July 2007
Now in goods receiving you can use a minus next to cost and then the percentage if you getting line discounts from creditors - Example 100-10 will auto calculate to 90.00
Changes Made up to 01 July 2007
If you place [VE next to a branch Account; you will then able to charge VAT exclusively to that Branch - used where branch sales are done at cost and where next to account you have <BRA ; but VAT is charges exclusively and your system is set up for VAT being inclusive; Please note if you use [E then the branch is exempted from VAT.
Changes Made up to 29 June 2006
You can now also view total cost on any document in coded form just above the large total on main processing screen. Code is within < >(bracket)
Changes Made up to 05 May 2009
We had a request for Impex in Botswana that sometimes in their stores they needed to restrict a unit item (quantity sold) to exclude a decimal value; that is:- not allow a value like .1 etc ; we have introduced parameter 321 for this. It would be ideal for stores that dont sell in decimal quantities to set this value to 1.
New Parameters :-
319 [BRA] Insert 1 to explicitly allow extraction of the data files for the company that you currently in - Caution only to be used if server is not at default location Eg: Belchinni Shoes.
320 If you need to insert the date and confirm the value and vat of each document inserted then you would insert a 1 in this parameter ; use with caution and to be used mostly by accountants who do batch processing of documents
321 [QUA] Insert 1 to not allow any decimal values - Please set this parameter if you don't sell any items in .5 or 2.5 etc units (Quantity) - however if in special parameters you have [AD that item could be sold in a decimal quantity
Changes Made up to 04 April 2009
We welcome one of the largest truck spares and truck axil manufactures in Gauteng (TSE BigMax Spares) to our Enterprise version of the software ; we have successfully converted all their data from PAD Accounting.
New Parameters :-
317 [PRINT/FLORIST] Insert the group number whose codes you dont want to print on Invoices and Cash Slips Eg:1 ; used in Florist type outlets
318 [DAY] Insert 1 to display a Day End Button below the company name ; used when Top Menu Items are suppressed for operators ; also parameter 238 can be set for password ; Eg in parameter 238 you can insert 1-2=**3 -> This will set access level for the Day end to 3. You can also set parameter 254 restricting the operators from the Main Menu items.
Changes Made up to 13 March 2009
Finally we have reached the peak installation base of 1000 users on the new .Net Pos software with 72% of the users having multi-user systems ! !
We are also proud to announce that the bug reports have dropped for the month of Feb 2009 and March 2009 to zero for all installations on the installed sites with service contracts in place. We also urge users to report any undocumented bugs to us and we will for your effort reward you with a 10% discount on your current service contract for the month the bug has been reported. Please note that this bug must be as a result of normal usage and we must be able to replicate same on our test systems using the information you provided.
New Parameters :-
315 [ROLLS] Insert 1 to use cut rolls if you are a curtaining or material store that sells full rolls and cut rolls ; so the system will auto create a code for and material sold (cut) from stock roles. Please note parameter 126 must also be set to 1 (Eg.Moosas/Hifz Curtaining) -> This functionality is only enabled in curtaining and material stores that monitor cut and full rolls.
316 [EXP] Insert 1 to use Old DOS Export files. The file will be in the A folders -> Some of our very old clients who begun testing the new system wants to be able to invoice out goods using the new .Net POS to their branches that still use DOS ; for them we have created this parameter so that they receive the stock still using the DOS GRN program ; please note if this is used make sure there is no more than 40 items on the invoice.
Changes Made up to 13 February 2009
A happy Valentines Day ! ! !
We have done a major change on how the web cams capture and RECORD ; you can now record any feed from the web cam and also enlarge or reduce the size of the screen where the camera images appear ; Many of our latest Supermarket customers (Half Price Cash & Carry) now have the feed displayed continuously while sales are being made this deters any theft (even hold up's) and as ensure that you could monitor any cash point and also record what’s happening. Please note of you recording is saved in c:\recordings directory and date and time stamped ; if you have the latest dual core Intel systems (entry level) and 2gig of ram and a fairly large hard drive 80gig or more you can store recording directly to this drive in compressed format with no degradation of any speed while you doing super fast sales. Please note we have web cams at a cost of R150.00 available or you could purchase same from any computer store. A word of caution; even with data compression on the local hard drive can become used up (Full) very easily ; so make sure you copy the files in \recordings to a DVD drive etc also parameter 244 insert 1.
N.B : When asked what type of encoding is required when you start the recording choose Microsoft Windows Video 1 compression 65%
Many non-cosmetic changes have been made that further enhances speed and integrity of data.
New Parameters :-
311 Insert 1 if your terminal is used by multiple operators – this when set will auto log off after every sale
312 Insert 1 if your Thermal printer is using another driver (less 5 characters) – so the slip will be smaller (less characters) (Albaik-non specific printers)
313 Insert 1 if you need to reduce backorders based on orders when doing GRN – must match supplier order (Motovac)
314 Insert 1 if you need to check items on the sales order when converting to sales. Put in also the .NET access code (**7 for level 7) or it will default to level 7 – This is useful if you making sales orders and converting to Cash / Account Sales and parameter 233 and parameter 234
A very unique and innocative development ; good for spares shops or high priced items where you want to double check the sales order; so you make the sales order and when you dispatch or ring the goods up (at cash point) you scan each item on the sales order again. A small window will appear showing you a green line once scanned a red if two many scanned and orange if not scanned ! ! (Autozone spares stores use this functioanlity with great productivity improvements and drop in stock lossed due to wrong items dispatched)
315 [ROLLS] Insert 1 to use cut rolls if you are a curtaining or material store that sells full rolls and cut rolls ; so the system will auto create a code for and material sold (cut) from stock roles. Please note parameter 126 must also be set to 1 (Eg.Moosas/Hifz Curtaining)
Changes Made up to 14 January 2009
Now in Reports Next to TOP Sales you have an added bonus "Top Sales & Purchases by Accounts" - > This new Innovative functionality allows you to now better monitor profitability based on sales to customers by items and groups as well as sorted by value proportion to the dates being analysed.
In order to further streamline (automate) the process of sending invoices (goods) from head office to branches we have introduced parameter 308; If this parameter it set at the Branch when the Head Office Invoices the Branch the stock at the branch gets updated in the background automatically.(You can check which GRN’s good receive notes have been updated by clicking on the background updater). In Order for this parameter to activate you will also have to ensure that at Head Office you have inserted next to the Account Name (Edit Account) for the branch the following based on the company number and Creditor Account number Eg. Shoppers Stop Tambaktu <BRA [B:4 [A:6 (where 4 is the company number for the branch and 6 is the Creditors Account number used at the branch to do a GRN ). We also now have an extra item on the Reports Menu – “View Available Export Files” ; you can now at the branch or head office view the export files (Invoices) and the contents of the files.
It a common problem with many POS programs when a cashier is allowed to do changes to the date (either forward or backward) or if the clock on the PC may be faulty then the sales are then not reported correctly for that day although the stock etc is updated. To circumvent this we have two checking methods :-
1) When you view your transactions (Cash and Account from Main Menu) for any sales period you click on Documents (Invoices) not in Sequences and you will then know which document is not in sequence etc)
2) The system checks from that last date when the program was used whether a backdate or forward date of the system has occurred and verifies this with a level 10 password ; you can check all date changes from the Main Menu choosing Access code usage (any item in Red is to be checked)
One of our clients who only uses his extra terminals on busy days recommended that we reduce the level to a user level; that is why we have introduced parameter 310. We however strongly recommend that you leave the level as 10 and also frequently check Access code usage (Look for the red line items) and check Documents (Invoices) Not in Sequences from Reports – Cash & Account transactions.
New Parameters :-
308 [BRA] Insert the time interval in minutes for receiving export files and the branch companies (each separated by '=') separated by '/' e.g. 30/2=3=4 means 30 minutes and company 1, 2 and 3 to be checked. You must also set parameter 273 for the export directory. Please ensure that at Head Office you have inserted next to the account for the branch <BRA [B:2 [A:5 (where 2 is the company number for the branch and 5 is the Creditors Account number used at the branch to do a GRN )
309 Insert 1 to store interbranch invoices to flash disk root directory, also specify your flash disk drive to suppress prompt Eg. 1 E ( to enable and use drive E: )
310 Enter an Access code for forwarded or backdated date (or default to level 10) .Note:-Insert ** and Level access for .Net version Eg. **7 Please view your access code usage
Changes Made up to 08 January 2009
We wish you a Happy and Prosperous New Year !
Introduced a complete Manufacturing Module based on supplying components (Bill Materials) and manufacturing complete product. You invoice all components used for the manufacturing of a product to your plant and then when the product is manufactured you insert the labor and other cost after which your stock gets updated. You also have a Report to see what’s in production and what’s not . Parameter 302 has to be enabled and relevant Bill of Materials field has to be included (Available as a separate file from us)
Backup routines further enhanced:-
1) If you have more than one PC in a store and you not sending Data to any Head Office ; you can set parameter 303 (Set on the Server) and 304 (On terminal) which has it’s hard drive shared as C
2) If you do send data to the Head Office than don’t set parameter 303 or 304 only set parameter 305 on terminal.
It's very important to set up this paramater ; also make sure that if you have terminals this parameter is set at the terminal and not at the server (so it backs up to your C drive ; you will insert C/120 for every two hours). If you only have once PC and you are using the synchronization parameter to an external drive or flash drive then you can use both backups by setting parameter 249 to E: (or what ever drive) and parameter 305 as C .Please note if you set parameter 305 to a flash drive it is big enough to fit all data .
You'll find your backup files on the drive you backed up to, in a folder called BACK-M. Files will be stored in a directory called back-m in a subdirectory based on the day of the week
so on any odd Eg 5-01-09 stored in -> \back-m\o
even day -> \back-m\e
and on every Friday it will store to -> \back-m\f
We now also have in Tools a Backup and Restore functionality for multiple or individual files. (Password protected)
Lastly ! The link below is definitely not a program to be downloaded by your managers but used by you or your family to
relax : visit the forum :-
New Parameters :-
166 This is an old parameter which has been further enhanced to allow checking if any order has already been invoiced if you now insert a 2 in here it will warn you of any duplicate order (Solves the problem of fraudulent use of an order or using an order more than one)
302 Insert 1 if you doing manufacturing of items and supplying parts for that item
303 Insert the IP address of the terminal on the local area network where data is received and synchronize to
C drive with server information, time interval and company numbers to send data Example 10.0.0.30/1 =1/2/3/4
(every 1 minute). Make sure that the terminal receiving the data has a drive c shared as c and is NOT THE SERVER
304 Insert the time interval to receive data on your C drive and update the company files on C drive and company numbers Example: 1=1/2/3/4
Please Don’t set parameter 303 and 304 if you already sending data to Head Office
305 Insert the IP address of the terminal on the local area network or DRIVE letter where a backup must be done based on day of the week (odd / even) and on each Friday ; Example 10.0.0.30/10 (every 10 minute). Make sure that the terminal receiving the data has drive c shared as c
306 Insert the Default salesperson for operator [OperatorNo]=[Salesperson] separated by / e.g. 1=2/3=4 means operator 1 will have default salesperson 2, operator 3 with default 4
If this parameter is set once you insert your operator number your salesperson changes to what you specified.
307 ENTER Access Code used to Disallow Selling restricted item (if not set default to 10) - Note:-Insert ** and Level access for .Net version Eg. **8
Changes Made Up to 12 December 2008
The Motor Spares catalogue has been further enhanced (Pressing f3 key) ; now allows adding more items and editing items . A stand alone version of this is also available ONLY ON REQUEST to Service Contracted clients at no cost if used on a licensed terminal (If not on contract or not using .Net CompuByte you will have to purchase this program seperately at a cost of US$199 or rand equavilent)
New Parameters :-
301 Insert which operator numbers are not allowed to use F12 functionality what from infobase Eg: 2/3=5/3 -> This entry will then disallow operators 2 and 3 from using Things to do(5) and Appoitments(3): List of items 1=Message 2=Contacts 3=Appointments 4=Important notes 5=Things to do 6=Memo 7=Special Deals
Changes Made Up to 05 December 2008
Stock Analysis from Reports have been further enhanced to show Group Summery with various percentage indicators for Sales and Purchases.
All emails are now logged ; so you can see emails successfully/unsuccessfully sent (in red). Reports viewable in Reports Menu last item ; you can also edit your mail server info (POP etc).
New Info Base now introduced using F12 key has similar functionality of the old Dos Info-Base but with lots more features;
Functionality for Inserting:
- Contact Details
- Important Notes
- Things to Do
- Special Deals
New Parameters :-
297 Insert 1 to suppress Before Discount in the cash slip > been a nagging thing with some stores we now have an option to suppress this cosmetic reading.
298 Insert 1 to suppress old DOS indexes (Use with stores that has many duplicate indexes and uses Dos still)
299 Insert 1 to print Debtors outstanding Balance on Invoices/Credit notes and Receipts (Won’t work on custom stationery)
300 Interval to check Appointment’ (Must be higher than 29 Eg 30 60 90)
Changes Made Up to 28 November 2008
A new dispatching function (Key found above Total called Dispatch if Accounts is chosen) ; if you have a centralized Head Office and you need to invoice out to your branches; you can now call up your various GRN's or just invoice and have the ability to view all stores and invoice out to all in one form. This innovative program also allows you to view what at the branches (stock) and decide or evenly distribute. Make sure you have next to your branch name in Accounts [B:3 and <BRA where the 3 is the company number (not account number) for the branch.
When inserting or using catalogues you can now store the catalogue information (so you don’t have to re-type same catalogue) and also search.
You can now insert different VAT rate for different companies on same drive (Server) Parameter 106
From Reports you can now also : -
All emails are now also logged and viewable from Reports (Last Item on reports)
View Stock notes inserted and edit/delete
New Parameter 296 - Operator numbers allowed to view the stock analysis.
Changes Made Up to 20 November 2008
Pressing Alt-D will allow you to access Temporary Document function. You can now save a document without updating anything into a temporary document, which can be retrieved whenever you need it.
Changes Made Up to 17 November 2008
New productivity items
New Quick Set-Up on Login screen to quickly set parameters. (for printers etc)
Pressing ALT and F5 keys immediately allows you to exchange a stock item in Cash Sales – no need to go into size grid and inserting a minus.– Please note F5 on its own still allows you into slow mode after which you have to press F5 again to resume fast mode.
You can now right click on any line item on the List of items to view the following drop down menu :-
Delete Item – will delete any line on the list
Edit Item – Allows you to edit any item
Send to Lost Sale – Insert an item to the Lost Sale list (In Reports Menu)
View Graph from last – Using this will alllow a quick view of the movement status of a stock item.
View Quick Stock Analysis – This shows the monthly sales of any item quickly and also displays most of the fields for the stock item
Edit Note/Delete note – These two items are used to insert a further picture/s into the stock file and also detailed notes of the stock item. If used will always display these notes and pictures when the stock item is called up. Nice feature for further describing a stock item or even giving salesperson some instructional notes like - Do sell this items with these codes etc.
When inserting new stock or editing stock items (F2 or F2) . You can now right click on Description or Special Parameters and get the following drop down menu:-
Link: Take from other items - This allows you to reduce the units of another stock item when you selling the current stock item. Example you have 50kg bottles of gas which you purchase and refill 10kg bottles of gas – Everytime a 10kg is sold the 50kg bottle will be reduced by 10kg’s.
Link: Refill from other items – This allows a specific item to be replenished from other stock items ; if you have a case of cans and you want to allow the sale of single cans etc. This will break up the full case into smaller units.
Link: Sell with other item - This allows you to link other codes; so when you sell this code other codes will also appear to be sold with this item.
Calculate Units by Selling Price – This allows the user to just insert the total price and the units will be worked out based on the selling price of the item. Used for items like fuel.
Scaled barcode items – Used for preprinted barcodes that are printed from weight scales. Paarmeter 169 must be set to use this.
Restrict/Unrestrict - Setting this option will restrict or allow the selling of a stock item
Insert Cartons – You will be asked how many items are in a carton ; used often in stores selling tiles etc where the number of cartons are to be worked out by the number of square meterage value.
Insert Weight – A handy feature for working out the mass (weight) of all items on the document – could be used for security reasons or for delivery charges.
Allow / Disallow selling below cost – If you sometimes need to sell an item below it’s cost this could be set her.
Exclude Vat / Include Vat – If you need to exempt a stock item from VAT (Eg Bread)
New items in Tools :-
Print Bar Codes for Access Codes -> using this tool you can print a bar code of the access codes you using ; better security as no one can see which keys you pressed when you used a password.
Reindex stock items to remove duplications -> When you have done a lot of editing (stock descriptions or on references) you should choose this option to ensure that your search indexes are all correct.
Change Cost and Selling prices -> This is a new tools which allows you to change your selling prices easily . . Either by increasing a completes group or groups ; methods used is by percentage increase or quick manual change.
Set Discount Matrixes based on groups -> This tool allows you to set up various discount structures if based on which group your customer is buying from ; discounts can be set for cash customers and two types of account customers (debtors) ; those having [3 next to their account names (3rd price customers) and those not having. Also allows the printing of customer cards from this menu.
Re-Use Stock codes -> some stores don’t have the same items repeatedly ordered (fashion stores) and if these type of stores need to clean up their stock ; they could use this tool and it will clear all items based on movement and zero quantities specified by how many months back (6 months minimum) clearing has to be done . Once this is used when you doing a GRN (Goods receiving) and opening a new stock code you can choose Re-Use Code (appears on top of Edit Groups). If you have a head office and multiple branches this tool must be used at the head office ; it will then create export files to do changes for the other branches.
New items in Reports :-
Slow moving Stock items -> this is a useful report to check what stock items you have are slow moving.
Oddments report and stock quantity search-> A good indicator for stores have size matrixes to analysis stock ranges that have oddment sizing.
Customer Order Report & Supplier Order Report -> these two reports is used if you capture all orders received from your customers and also all orders placed with your suppliers. It does reconciliation and you can see exactly what orders have been short delivered or are still to be delivered. Much new functionality has been now included to make placing of orders with suppliers or from customers easier. You can now also retrieve more than one order placed and then do a Joint Goods Receiving.
Customer and Supplier Report -> this reports allow you to better analyze your customers and suppliers; you can view graphs; sort by highest to lowest etc (just click on column header) also send faxes ; emails ; sms or print address labels.
Profit & Loss Statement - > If you actively using your Cash Book and have been recording all your expenses etc you will be able to get an accurate profit and loss statement.
Cost Variance Report - > This is a quick way to analyze all your GRN’s and see what the percentage movement up or down on stock items you have received – used often with stores that buy repeated items.
New Parameters added:-
271 Insert access code for any document that has zero value or use for example **7 for level 7 password -> stops the generation of zero value invoices .
272 Insert 1 for airport stores example HUGO BOSS and DANIEL (special facility for Passport and Airline information) > only to be used for stores situated in Airports and requires custom reports.
273 [BRA] Insert the IP and path for default export file location ex. \\126.96.36.199\c at the head office PC insert \EXPORTS. Use * when retrieving document from branches/HO <- you can centralize all inter branch and head office to branch by having just one directory called \exports where all inter branch invoices will reside ; please note at the branches you must have the \\5.?.? ?\c which is the IP address of the Head Office pc and the c is the drive which is shared to keep the storage.
274 Insert 1 to group by Group and Category or 2 to group by Group and Description in Stock Analysis. Add (at) to use the non graph version (example BOBS)
275 [BRA] Insert company numbers where inter branch transfers can be viewable on sales/order analysis and graphs. Example at head office you will just insert a 1 here if your head office company is 1.
276 Insert 1 for Portuguese Cash Slip
277 Insert 1 to disable opening New Stock Item, 2 to disable editing stock items or both
278 [BRA] Insert 1 to disable editing of good received note via exports from Head Office
279 Insert 1 to hide Discount and Usage of Minus in View multiple Terminals and Sales Analysis.
280 Insert 1 if no cost prices should be displayed in invoices to branches, only selling prices will be displayed (only cash slip) insert 2 for cash slip and a4.
281 Insert 1 to filter PLU’s using ' (like spare shop) -. If this parameter is set filtering on PLU in search is further enhanced when a semi colin ; is used after a plu code is inserted to get an exact match and if ' is used then the search will only be with exact matching numbers and alphabets after plu.
282 Insert 1 if you don't need auto PLU code in sales [Spare-shop] -> This can be handy if you don’t want the search to auto find the nearest match.
283 Insert 1 if you don't need the BIN Location prompt, use Tools instead -> Used only with programs that have bin locations set in stock fields.
284 Insert software code
285 Insert 1 if you open on Saturday, 2 if you open on Saturday and Sunday, 3 if you close on Saturday and Sunday -> this assist in reminding you of month end procedures .
286 Insert 1 if you want a window to appear on pressing * on units prompt that will display a quick stock analysis
287 Insert 1 if you are using OpenOffice -> those of you who don’t have excel and need a free excel look alike (and faster) excel program ; you can download this version from http://download.openoffice.org/index.html
288 Insert 1 to allow changing of costs and selling prices without access code when retrieving orders, 2 to allow changing costs and selling prices as well as units [will not bring up unit information]
289 Insert characters before supplier order number (eg. for motovac Namibia)
290 [DISPLAY] Insert the number of each column that you want to suppress in searching separated by /. 6=Nett Price, 7=Price, 8=Discount, 9=Cost Coded, 10=Sales Order, 11=Purchase Order, 12=BIN Location -> this parameter is handy if you want to only display certain columns in the search list ; usually shoe stores will insert here 6/8/10/11/12
291 [FONT] Insert the font size for the search list or empty for default
292 Insert 1 to suppress markup and selling price prompt in Supplier order
293 [Message] Enter All info on Print outs for cash refund Example – Customer Details/Telephone (Slash used for separate lines)
294 [DEBTOR] Insert trigger message percentage for debtors' credit limit > Here you insert a percentage Eg:10% so when the debtors credit limit reaches 90% of it’s limit a warning will be displayed.
295 If you don’t want to display the delivery and exchange form when doing Goods Receiving you can insert a 1 for this parameter.
Changes Made Up to 19 August 2008
Monitoring of lost sales enhanced; you can now right click on any item on your list when invoicing and insert that item into your lost sale report ; also auto lost sale is initiated when an item is below the set re-order level or reaches a zero value. Lost sales reports can be printed from the Reports Menu. Thanks to Zaki (Zaks Malone) we now also have re-order levels for size grids which can be initiated (set) at the Head Office when doing GRN’s or supplier orders; these set values can then be sent to the branches .
Further enhancements has been done for transfer of data from branches to Head Office; You now can synchronise all data from the branches to the Head Office from the Main Menu ; At the branch you initiate the transfer using “Transfer to Head Office” and at the Head Office you initiated “Unarj branch file”; this has to be done only once (or if data becomes for any reason unsynchronised) ; thereafter you set parameters 260 for the branch and 261 for the Head Office; these two parameters sets the time interval between which the data has to be synchronised (recommended setting is every 30 minutes). You will notice that once these two parameters are set every time you log in at the bottom right hand corner the compubyte icon will be displayed; on right clicking on this icon you can view the status of the synchronization. For these synchronizations to work you have to have each branch linked to the internet (ADSL) and also ensure that the branch has a drive mapped to the Head Office PC.
Besides having a top seller list you can now also under reports view none selling items (by days) as well as have a report for oddment sizes in stock. Oddment sizing is only useable for size matrix stock items and works on percentage basis ; so if you say 10% and if your received 24 pairs then if the stock level is below 3 then that item will be flagged as having an oddment value. This is great for clearing stock items ; you also have the option to mark down the stock item and re-print labels for these items. We also have now under tools and option to change pricing and also the same function in stock reports.
Thanks again to Zaki(Zaks Malone) we now also have further enhanced lay-buy reports to ensure that days calculated are from date of purchase and not last paid.
The Cash Book now allows reconciliations with bank statements.
You will notice three new prompts when ending the document ; one is for using different label templates for labelling and the other two is for choosing printers or different stationery.
One new parameters added 270 for Bobs shoes ; when you log of you can log into another terminal.
Changes Made Up to 11 July 2008
Further webcam development has been made; now you can take a snap shot of money tendered and change given (parameters: 266 / 267)
We have done a new development for wholesalers of dress or other fabrics which allows the monitoring of individual rolls of material the project has been completed and implemented at Moosa's Sales Room in Fordsburg Johannesburg. (Parameters for this usage are restricted to 126 and 269). This project is a world's first in terms of its flexibility to create multiple grids within any matrix.
A new parameter was added 268 at a great expense to us in terms of programming time and resources; it was done as an instruction from Firoz Laher of Lasons (Jhb) ; what it does is it increases the font size of the individual items list ; the font size can be set to any size between 5 and 30 but can make the screen look really bad if not used in conjunction with parameter 210 ; it's good for the visually impaired. This client (Lasons) was using vision (DOS) for long time and needed size matrixes etc so we really went the extra mile to cater for his every specific need like even setting up VPN’s his wireless networks; special coding to recognize bar codes printed from vision etc only to be told that he still prefers a screen that has larger fonts; we only learnt later that the guy was dubious in his dealing and was just playing one company up against another to get extra time and further discounts on his yearly licensing costs from Vision. Your feedback on your attempts (if you will dare) to use this parameter and do you thinks it’s worth keeping in the software.
Updating of stock quantities (and sizes) between branches has been a fairly easy task with CompuByte – Parameter 257 and 258 handles this in the background between the branches; we are busy on a major project which will work in a more efficient way and utilize very little bandwidth. This is how it will work ; depending on the time interval you set (5 minutes to how many hours) all transactions done (i.e documents) at the branch will be compressed and sent to the head office where the receiving pc will update the files (synchronize make exact copy) so no more lengthy compression (backup and restores) . . The module will be ready by the 18th of July 2008. .
Full support for Pole displays now included; have tested with two line 20 character displays using mode 0. (parameter 19 set to com port i.e 1 or 2 etc). Frankly with todays LCD screens angled so that the customer can also view the screen makes pole displays a waste of money. .
In Tools section of the program we have a few more items :- Delete Storage files / History files /Stock files. We have further secured this section to ensure that no history (even if access code is used) is deleted without first arjing the data and secondly ensuring that the data is atleast one an a half years old. (We thank Zaki for pointing the possible mis-use of this).
Changes Made Up to 20 June 2008
We have reached another milestone in terms of development of the software and the new functionality introduced to the software cannot be found anywhere else in the world.
The webcam usage has now been further utilized and modified to function also as a time keeper for all your employees. You install a web cam and set parameter 265 to 1. You then choose tools from the main menu and click on Employees Management. This is where you set the times the employee works. Once this is done each time the employee logs in or log outs the system records this with a picture of the employee. To log in or log out you press the CTRL and E Keys. You can choose from the Reports menu “Employees Reports” to analyze the hours worked etc.
Full delivery reports now included; so at number of copies you insert a D you can have a delivery schedule created for your various deliveries based on the drivers number. The schedule detail can be printed form the reports menu.
LayBuys reports further enhanced.
New Parameters introduced:-
265 - Insert 1 to use the employees functionality
266 - [WEBCAM] Insert video source number if you have more than one camera installed e.g. 0
Changes Made Up to 07 June 2008
We now certain that our POS software has every type of report you can ever think off; and if you don’t find one you thinking of let us know and we will include it in our next updates.
New Reports added to Reports menu.
Cash Book; now when you do a day end you can choose to post information to the cash book; full columnar cash book introduced; we will soon release a version that will also reconcile your cash book with your bank using the CSV download. We already have a CSV download in TOOLS which will check all payments directly into your account by debtors so that you can receipt them.
Stock Analysis; You can analysis your stock items (including size ranges) between various dates and branches you have.
Top Seller and Top Purchases list ; just try it out you can now even choose by profit margin or sales value.
New Item added to Tools menu.
Auto debits and Credits. If you have stop orders made in favour of Creditors or expenses which are paid monthly (like our service contracts) ; you insert what date this occurs and it will post same to cash book on day end process. You can do this also if you charging monthly for any service.
New Parameters introduced:-
264 - Insert 1 to use unlimited number of groups. Please note that you can't use the DOS version of this software if the group is > 500
New Functionality introduced:-All reports now can now be viewed by choosing companies (branches).
A quick Login LOG OFF function ; instead of logging of completely you can now just insert the new operator number and password.
When you view any creditor, debtor or database account you have added functionality of further analysis like to see top sellers to that account etc.
Changes Made Up to 07 May 2008
New Reports introduced:-
Transactions Cash & Account
Debtors Age Reports
Creditors Age Reports
New Tools Menu introduced:-
Update Stock Fields - This allows you to use any Excel file saved as a CSV(DOS) file and update your stocks; this is very helpful if you need to update prices (cost & selling) or any other fields in the .net stock file.
Scan CSV - This allows you to use any scanner to scan a creditors invoice and then save the image as a CSV file than auto update the goods receiving input screen as seen in our training promo video.
Debtors Payments using CSV - This allows you to receipt payments made by your debtors into your bank account. All you do is download your bank statement in CSV format and then use this tool to post these deposits (make receipts)
Now everytime you view a datagrid you could save that grid as a CSV file and open it in EXCEL; you also have options to PRINT and search.
New Parameters added:-
262 - Insert Access codes for all Reports from main menu in format Eg. R0=**7 / R1=**2 the first items R0 will restrict all reports the second items will restrict only the first report which is laybuys and a level 2 and above is required. Leave empty to default all to level 7 and above
263 - Insert Access codes for all Tools from main menu in format Eg. T0=**7 / T1=**2 the first items R0 will restrict all Tools the second items will restrict only the first Tool which is Update Stock Field and a level 2 and above is required. Leave empty to default all to level 7 and above
Changes Made Up to 05 April 2008
From the Main Menu you now have an option to view Audit files; in this file each transaction is tracked; the data grid will display any use of access codes with a orange shade; a yellow shade for below profit margins and a red shade for system specific errors.
With the electricity problems we facing ; we have further improved recovery of data if system shuts down. Now even the entries before the document was ended is recovered.
Debtors Receipts and Creditors Payments now fully intergrated with AI (Artificial intelligence) to make selections on what's being paid. You could just click on any period (current to 120 days or total) and a red line below the period will indicate what's being paid and the invoices for that period tick'ed (marked) off. If a Creditor is being paid a Remittance can be printed or emailed. If Debtors is being paid a receipt will be issued.
New Header on POS Screen introduced called REPORTS - has a Report for printing laybuys from a specific date and also Statements and Remittances.
We understand the power of Crystal Reports and have programmers who have created a few reports; we were hoping that customers who understand their business would create reports unique to their business; this has not happen and many have told us that they more comfortable with Excel so now we have in all our reports a CSV button which will directly allow you to open the report in Excel.
More streamlined transfer of data between branches and head office.
New Parameters added:-
257- [BRA] Insert the time interval for checking and sending stock information to other branches or zero or empty to disable
258 -[BRA] Insert the network mapping of other branched where the stock information will be sent to, separated by '=' e.g. \\188.8.131.52\abc=\\184.108.40.206\def
259 - Insert operator numbers who are allowed to view Cost in stock analysis separated by / e.g. 1/2/3
260 - Insert the time interval for transferring data to head office or zero or empty to disable
261 - Insert the time interval for receiving data from head office or zero or empty to disable
Changes Made Up to 23 March 2008
Sleeker opening interface ; with logo's now revolving on focus. New Audit Trial. New Audit File from Main Menu which monitors all data integrity of all terminals. Payments to Debtors and Creditors now using AI to update and reconcile any payment.
New Parameters added:-
254 - [MENU] Insert which operator is not allowed to use menu strip on top of POS form Eg. 2/4/7 this will not allow operators two four and seven.
255 -[SEARCH] Insert 1 if you dont want an immediate search on PLU code but only on pressing Enter or the + (Plus) - Used by some Motospares outlets
256 - [SEARCH] Begin Search on how many characters inserted (Leave blank for 3+)
Changes Made 19 Feb 2008
If you now insert the word closed in Adverse Info in Debtors account this account will then be closed untill removed
Changes Made 17 Feb 2008
Branch sales i.e. Account with <BRA won't reflect commission for salesreps
New Parameters Added:-
252 [LAB] Insert 1 if Lables to be printed for Branch Accounts <BRA - Invoicing (Hugo/Dunhill/Grays)
253 [STK-] Insert the company number and stock dimension number to use Eg. 0=1 / 1=2 / 2=1 - Where 0 is the company number and 1 is the stock dimension number (1=default) (2=sizing) (3=takeways) to use - Very Important do not insert anything in this parameter if you don't have different stock dimensions for various companies - On setup of the program the default stock dimensions are used ! ! !
Changes made up to 09 February 2008
Stock Takes made much more easier with option to store different stock takes for later completion.
Changes made up to 31 January 2008
New Parameters Added:-
250 - [LOSTSALES] Insert 1 to not create a Lost Sale entry in \programs\lostsales.csv when ever a a stock level reaches zero or less
251 - [REP] Insert 1 to ensure rep (Salesperson) is always focused and a number inserted
Changes made up to 29 January 2008[/b]
By far the most significant update made to the .Net version of the software; I can confirm with certainty that no other POS software handles data integrity as what has now been implemented. Imagine never having to worry about a backup; the software has been engineered to write simultaneously to two different drives on different locations. So if you now insert a flash disk (1 gig or bigger costing not more than $10 (80 SA rands) into your terminal that flash will hold all your CompuByte data. Lets say your machine can’ start up (hard drive dead) all you do is take the flash drive and insert it into any PC that has CompuByte POS on it and change the settings of the DataDrive to the flash drive and you up and running. No restores etc . .
This type of SFT Level III tolerance is only available on high end Novell Servers costing thousands of dollars to implement and maintain; now it’s done for your desktop PC. ( more info on SFT Lvel III http://www.linktionary.com/s/sft.html ) at no cost. With South Africa’s electricity load shedding causing havoc on operating systems we just take the load of your hands
New Parameters Added:-
249 - [BACKUP] Insert Drive Letter (Flash Drive) if single user or the Drive where continues backup's (Synchronization) must be made to Eg: E
Changes made up to 23 January 2008
For takeaway business - (Bill of Materials) now a super interface to manage Recipe's (under Stock Reports)
Changes made up to 10 January 2008
Total Units on document now also displayed in brackets bottom of form and on cash slips
New Parameters Added:-
239 - Insert 1 if you have old bar codes from PARADOX (Delphi) - used in HugoBoss / Dunhill / Grays Stores
240 - Insert 1 if you want All companies(Branches) to be displayed on Main Log on screen (Zaki ZaksMalone - Bossalino)
241 - Insert 1 if you want on Cash Slip Print Out second line - PLU : Quantity | Price | Price After Discount
242 Insert 1 to have Vista style logos for menu selection (No eyes in pictures - MiddleEast Clients)
243 [STOCK] Use with caution --> Insert which company number will all stock be deleted from (only to be used if you sharing stock accross all companies one location)"
244 [WEBCAM] Insert 1 if you have a web cam connected and want to continues view the web cam in the POS screen - If you intend recording you will need a fast processor !!
245 [BARCODE] Insert 1 if NO bar code on cash slip is to be printed.
246 [Message] Enter All info on Print outs for ACCOUNT SALES - No refunds / No exchanges (Slash used for separate lines)
247 [Message] Enter All info on Print outs for QUOTATIONS - VALID 3 MONTHS (Slash used for separate lines)
248 [Message] Enter All info on Print outs for SALES ORDERS - Must be collected within 7 Days / 15% cancellation fee (Slash used for seperate lines)
Changes made up to 07 January 2008
1) Now Credit Notes will check the original document and only allow items that were sold on the document to be credited.
2) Stock Taking now within the Stock Reports. You can now choose to which stock groups to lock (i.e. no one can invoice intems in these groups locked) and then capture stock directly into a spreadsheet style list which will compare and analyse what stock is short etc. After stock has been taken the groups can than be unlocked where stock was taken.
3) You can now also lock any individual stock items by inserting ** in the description of that stock item. This can also be used if you dont want a particular stock item to be sold.
4)After this update you can after installing the update file and extracting file into \pos-upd update the software within the opening form of CompuByte. - You can also than view what the updates consist of . .
5)Stock print outs now have images in them in the datagrid ; if such images are loaded for stock items.
Changes made up to 15 December 2007
News ! !
We welcome the Surtee Group of Companies who will now be using our software in all their well known stores "Dunhill" ,"Hugo Boss","Surtees".
We also welcome the first installation of the newest .Net POS for the Motovac Group of Companies - Their spares branch GOLDEN MOTOR SPARES has begun using the software in Pretoria (30 terminals). A personal thanks to Mr Sameer and Mr Sajith who have contributed greatly towards ensuring that we have the most innovative and functional program for the spares industry ; they own the largest network of spares shops in Botswana and you can be rest assured that they will be the largest spares outlet in South Africa soon. We also like to thank Mario (The new CEO) at Golden for his valuable contribution for the reporting modules implemented using Crystal Reports.
We further welcome A&M Spares of Rustenburg who has been a client for over two decades ; they now fully running on the .Net POS version.
Lastly, the rumours that we will be dropping future support for the DOS versions are untrue and although our close working relationship with Microsoft is important to the future growth of the company I personally would guarantee that DOS will co-exist with all versions of our .Net POS software. The Microsoft POS product will unfortunately not have the type of full integration the compubyte version has. If we have to for any reason change the name of our POS software for .Net windows we will keep you informed and ensure that this is done without any changes to any integration we have done to the DOS program.
We wish you well over the festive season and all of the best for the New Year ! !
The .Net Pos program has been further enhanced . .
Notes on registration of compubyte .Net Pos Software
If any terminal is registered you can view what the registration of the software is by clicking on ABOUT/INFORMATION top of form in POS then on view on agreement ; it will then display the numeric registration which can be used on other terminals.
If no registration exist then email firstname.lastname@example.org or SMS as suggested on registration info;
Notes on using DOS and .Net programs together
Dos programs can be used within the .Net POS ; if you using it from outside the .Net POS you will have to click on the DOS prompt and then issue this command
Do this only if you cant access a program from DOS
New Parameters Added:-
229 - [DOC] Insert Access Code to change document type using [F4] key when items are already listed - Note:-Insert ** and Level access for .Net version E.g. **7
More security is added to the system by using this parameter! By entering a password in the data field the system will prompt for that password when changing to a different document after you have inserted some items in the POS system . Note the **7 (star star seven) this sets the PASSWORD Level for this parameter.
230 - [ACC] Insert Access Code to change Account Number when items are already listed - Note:-Insert ** and Level access for .Net version E.g. **7
By inserting a level access code here you will be prompted for that access code when changing an account number while your items are already listed! It saves the user the time and trouble of re doing a whole invoice!
Example 1234**7 means that that the system will accept 1234 or any password from level 7 to 10. When changing an account and you have discount matrixes it will changes prices based on the discount matrixes.
231 - [ACC] Insert Access Code to Open Cash Database Account Number or view any Account Details (Dr's & Cash) - Note:-Insert ** and Level access for .Net version E.g. **8
By using this procedure we are setting a password for opening different accounts and viewing there details!
232 - [ACC] Insert Access Code to view any Account Details (Dr'/Cr's and Cash) - Note:-Insert ** and Level access for .Net version E.g. **9
Insert code or password level to view any of the account the details! By using this parameter the system will prompt for password when trying to view any of the accounts details!
233 - [MENU] Insert which Menu Item is the default items for POS Example 2 for Account Sales 3 Cash Refunds 5 Quotes 6 Goods Receiving 7 Goods Returning 8 Order with Supplier 9 Order from Customer 10 CreditNote Dr'
This parameter just sets the order of the different documents available! By default cash sales in 1 account sales is 2 ….This parameter allows you to change that order
234 - [SLIPS] Insert 1 to convert this terminal to retrieve sales orders (Proformas) and convert to Cash Sales (used in spares link outlets E.g. A&M Spares - )
We insert a 1 to retrieve sale orders and convert them to cash slips! This is used in spare shops mainly. In this type of stores when all documentation at the counter are done using Order from Customer. This document is then retrieved at the CASH OUT terminals and converted to a CASH SALE slip.
235 - [GRN] Insert 1 to ONLY reduce orders placed with suppliers (Purchases) if the original order (supplier order) is retrieved otherwise don't update
We insert a 1 here so that the system reduces the order list when an order is placed and received ; if no 1 is inserted here any time you do a goods receive note it will reduce the back orders (if any are there)
236 -[STA] Insert the LPT and port numbers where dot matrix printers are installed (for using direct print ) Eg LPT1 LPT3
Now full support is available for dot matrix printers; all you do is just insert the PORT the printer is connected to; the printer can be set up as a generic printer or used with a driver.
237 - [EMAIL] Insert 1 to only use sendmail for sending emails
This allows sending emails directly from the system if you dont have any mail client setup. Very important you must edit the m.cfg and the mail.bat files in the \programs directory on the C: drive these files have the following info in them ; you must change based on what your email settings are : -
-auth login email@example.com (password of you account)
-html -file c:\RAM\MESSAGE.htm
rem Mail to %1 Subject %2
mailsend @m.cfg -to %1 -s %2
The most latest version of the mailsend program is available for www.compubyte.co.za/updates/
238 - [MENU] Access code for Menu Items (TOP) - Inserted as Menu Horizontal Location slash Vertical location = password seperated by slashes Eg: 1-2=7861/2-2=7862/4-0=78634/**10 Will prompt for passwords for Doing (Day End) and For making (Receipts for Creditors) and (Menu CompuByte POS) - Note:-Insert ** and Level access for .Net version Eg. **10
Many users have asked if we could implement access codes for the TOP MENU's on the POS system; we have now implemented this using this parameter.
Information on all updates done to the
.Net CompuByte POS software
.Net CompuByte POS software
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