Backing Up files and what are the files used by CompuByte

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basit
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Backing Up files and what are the files used by CompuByte

Postby basit » January 26th, 2008, 8:45 am

The .Net version of the program uses the following parameters :-

Parameter 249 and 362

If parameter 249 is used backup is continuously being done to the route of the drive you backing up to

If parameter 362 is used backup is done to a directory called \back-m and stored in a sub directory named by the name of the week

You can also do an unscheduled backup from the Tools Menu (will either use \back-m or root directory)


The DOS versions of CompuByte have a program called backup.exe which does a backup for you based on the choice of backup your parameter is set. (Program Parameters) parameter number:164.

If parameter 164 has nothing in it ; you will be presented with a menu to choose the type of backup you require and where you need to backup too.

This backup.exe file is usually on the desktop of your pc or activated when you do a day end (parameter no:74 inserting a X in the Data). This file also exists on the media you made a backup to with a backup.log file which tells you when and where you made the backup to.

If a ARJ backup (7z) is used the files are all kept in 7z arj format in one directory called \backup.

If a normal XCOPY backup is done (Recommended) the files are kept as is and stored in \BACK-M. In this directory (\Back-m) you will find a sub directories called \P1 , \P2 , \P3 , P4 in these directories are all the files kept. P1 is used when the back up is done in the 1st week of the month; P2 is used in the 2nd week , P3 is used in the 3rd week and P4 is used in the last week of the month.

If you need to restore the data from any one of the P directories all you do is used explorer and copy all the files in this sub directory to the route drive of the PC you copying to or better still use the backup.exe programs (without setting parameter 164) and choosing the method of restore you prefer.

With Flash Drive pricing being extremely affordable we recommend that you use a flash drive 1gig or larger to back up all your data to.

To check if the backup is done correctly ; use windows explorer and see if the files listed below exist on the media you used to backup to.

Please note backups are important and should be done daily.

The Latest backup.exe file can be loaded from http://www.compubyte.co.za/updates/backup.exe

FILE STRUCTURES AND LOCATIONS

Dos Programs files are kept in a directory called:-

\programs

Stock files

Directory name and files \STOCK\STK*.*

Please note I am using a star i.e "*" to indicate all matching files ; so the files could be stk1.1 stk2.1 stk3.1 etc.

EACH GROUP WOULD HAVE ITS OWN FILE EXAMPLE STK4.1 WOULD MEAN STOCK GROUP FOUR COMPANY 1 (The extension is the company number)

\PROGRAMS\GROUPS.* and X:GROUPS.*

IN THIS FILE THE GROUPS DESCRIPTIONS ARE STORED (The extension is the company number)

\PROGRAMS\INDEX.

The index file for PLU code

\PROGRAMS\INDEX.C

The index file for catalogue

\PROGRAMS\INDEX-D.*

The index file for description search (The extension is the company number)

\PROGRAMS\R-*.*

The custom stock reports are stored here. (The extension is the company number)

INVOICING files

Directory name \SALES\??-???.?

Sales info is stored here in the form 05-960.1 . Where 05-96 is the month 0 is the company and 1 the terminal number


Directory name \TRANS\INV??-??.?

Sales transaction data is stored in the form INV05-96.1. Where 05-96 is the month 1 is the company


Directory name \TRANS\X?????.?

All individual input storage for re-prints and report generator in the form X05960.1 . Where 0596 is the month May 96 and 0 the company and 1 the terminal

Directory name \TRANS\X-CURD.?

The document numbers generation

Directory name \TRANS\TRA-?-??.?

The document storage index. In the form TRA-0-12.1 0 IS THE SEQUENSIAL STORAGE NUMBER - 12 is the document type (vv) and 1 is the company.

CASH BOOK Files

Directory name \BANK-LED\BANK.*

The cash book storage (The extension is the company number)

Directory name \BANK-LED\LEDGER.*

The ledger storage (The extension is the company number)

Directory name \BANK-LED\LACCOUNT.*

The ledger account names are stored her (The extension is the company number)

DEBTORS files

Directory name \DEBTORS\FILED.*

The storage of the accounts only (The extension is the company number)

Directory name \DEBTORS\BI??.*

The storage of the monthly bills the question marks are replaced with the month numbers (The extension is the company number)

Directory name \A?\*.*

where question mark is 0 to 9 Eg \A0 A\1 etc

The personal files of the debtors - the question mark is from 0 to 9 and the files are stored in accordance to the account numbers. (The extension is the company number)

Directory name \b?\*.*

The personal Bill files of the debtors - the question mark is from 0 to 9 and the files are stored in accordance to the account numbers. (The extension is the company number)

CREDITORS files

Directory name \CREDITOR\FILED.S?

Directory name \CREDITOR\BI??.S?

Same as debtors but has a S to start the extension

Directory name \A\*.S?

Directory name \B\*.S?

Only two directors \A and \B one for transaction and the other for bills.

Picture files

This is where the images of the stock items are kept – if you have taken these pic’s using a webcam or digital camera/scanner etc.
\jpegs


OTHER files.

\PROGRAMS\PER.*

The companies personal details (The extension is the company number)

\PROGRAMS\EX and X:EX

The 2 bit file which shows which company is currently being used.

\PROGRAMS\PAGES. and X:PAGES.

The menu items and its info.

\PROGRAMS\PARA. And X:PARA.

The parameter files

X:TERM.

The terminal number being used

X:STK-PAR.

\PROGRAMS\STK-PAR

X:STK-DIS.

\PROGRAMS\STK-DIS.

The stock structure files

X:MESSAGE

Any message file.

\PROGRAMS\NOTES.

Notes entered into system

\PROGRAMS\NOTES-S.

The storage of notes read and archived.

\PROGRAMS\UPDATE.

Latest changes and updates.

\U2\*.*

Programs for labels printing

\M\*.*

The discount matrix files. In the form 1.0 where 1 is the account number and 0 the company extention also stores the sizing matrixes.

IMPORTANT : The TERM file in the ramdrive X: created using ramdrive.sys or vdisk.sys in the config.sys is used in multi-terminal files to indicate what terminal is being used. By running make-t from the programs directory creates the terminal number in \TERM. This number must be copied as X:TERM via a batch file.

Files specific to .Net

Directory name \compu

All important .Net Pos configuration files.

Files specific to .Net (storage of Analysis)
\ANAL

Files specific to .Net (storage of Documents)
Invoices In : \STORE-1
Credit Notes In : \STORE-2
Cash Sales In: \STORE-3
Creditors Orders In: \STORE-6
Quotations In: \STORE-13
Lay Buys In: \STORE-16
Orders from Customers In: \STORE-17
Goods Receiving (GRN’s) In: \STORE-19


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